Operations Director, USAID Cambodia Inclusive Primary Education Activity
The Operations Director on the USAID funded Cambodia Inclusive Primary Education Activity (IPEA) project will provide general operational and financial oversight and will monitor overall project activity against the workplan. The Operations Director will coordinate with in country staff, subcontractors, and relevant home office departments to help keep the project on track. S/he will, with the Chief of Party (CoP), assure seamless integration for planning and management of IPEA, while making sure that all contract requirements are appropriately adhered to. The position will be based in Phnom Penh, Cambodia.
- Work with the Chief of Party (CoP) and project technical staff to oversee support project goals and ensure that project activities are meeting client and stakeholder expectations
- Supervise the Finance Manager, Grants and Procurement Manager, HR & Administration Manager and office administrative staff, providing oversight to the overall project financial management and preparation and submission of financial statements and other cost-accounting reports to RTI and USAID
- Coordinate and consolidate the projection of monthly, quarterly and annual expenditures and prepare pipeline estimates for the project
- Ensures appropriate systems and cost effective, timely procedures such as cash management, vendor payments, and budgeting are in place to properly disburse, account, budget and report project funds and have the proper internal controls.
- Supervise all operational aspects of the project, and ensure compliance with RTI operational, procurement, financial and human resource policies and procedures
- Serve as the project liaison with human resources on employee relations matters and documentation for adverse events.
- Liaise regularly with the Asia regional and the home office for technical guidance with procurement, human resources management, IT, financial management and subcontract and grant management
- Monitor project activities against the workplan and budget and notify the CoP and technical leaders of significant events and potential concerns regarding the intersection of contract, budget, and technical work.
- Support development of annual work plan budgets / revisions
- Work closely with the US-based Project Manager, Project Coordinator and Project Associate to review and understand the project budget and monthly finance reports
- Monitor, track and analyze subcontractor narrative and financial reports based on the reporting and milestone schedule
- Coordinate reporting for the project, including oversight of the collection of monitoring and evaluation data and oversee management of the project M&E database system.
- Communicate with appropriate international and regional office, contractual and finance personnel for non-routine issues
- Work with staff and partners to coordinate the timely and cost-effective implementation of program activities
- Coordinate with regional and international offices to perform the actions necessary to initiate appropriate contractual mechanisms for consultants and subcontractors
- Provide support and guidance to partners and subcontractors on issues related to implementation, operational and work plans, financial management and reporting
- Work with the consultants and project staff to facilitate public-private partnership development
- Maintain cooperative relationships with stakeholders: subcontractors; government and donor counterparts, private sector partners, and local stakeholders
- Provides leadership and support during project start-up and close-out regarding setting up the project office, bank account, operations and logistics, staff administration, etc.
- Oversee general office operations and information technology support
Minimum Required Education & Experience
Job Requirements are a combination of qualifications and related experience. Judgment of an acceptable equivalent combination, on an individual basis, is the responsibility of Management
Bachelor’s degree in public administration, financing, economics, accounting or a related field and at least 12 years of related international development experience, or Master’s degree and at least 10 years of relevant experience.
Skills & Abilities
Skills and abilities required to perform the essential job duties of this job are listed below. An addendum that clarifies additional skills and abilities for incumbents in this job may be used in addition to this description
- An understanding of and commitment to RTI’s mission and values
- Experience with USAID and other donor-funded projects
- Experience working in education and international development, ideally in Cambodia
- Experience with public-private partnerships and external relations preferred
- Experience supervising finance and administration staff
- Experience in an operational management role overseeing multiple subcontractors, ideally in the field of education
- Experience with project management, financial planning, accounting and auditing, procurement, as well as results-oriented grants management, including financial planning, monitoring of grant compliance and management and the establishment of internal controls
- Familiarity with USG Cost Accounting Standards
- Strong organizational and analytical skills
- Excellent communication skills (verbal and written) and presentation skills in English (and Khmer preferred)
- Excellent interpersonal and teamwork skills with proven ability to function effectively with multiple host-country counterparts in both the public and NGO sectors
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.