About the role: This is a 12 month, new role based in Goma (unaccompanied), DRC with 50% travel to other bases with a salary of Grade 3 (€36,527 – €40,586).
You will report to the Programme Director and you will work closely with the Area Coordinators, the M&E manager and the Programme Managers for the different programmes. In DRC, Concern implements programmes in three main areas: North Kivu, Tanganyika, and Lomami/Kasai. Receiving funding from OFDA, UNICEF, ECHO, Irish Aid, the Pooled Fund and FFP, activities are implemented ranging from emergency interventions to longer-term development programming.
We would like you to start 1 July 2019.
Your purpose: Your role will oversee the grants management processes, working in collaboration with the Area Coordinators and M and E manager to produce high quality donor reporting, strong compliance with donor requirements and to build the capacity of the programme team. You will support the development of funding proposals, verifying that they are in line with donor and call guidelines. You will support the development of donor relationships and intelligence.
You will be responsible for:
- Ensure grant compliance for all of DRC programmes by providing direct support to the PMs/ACs (grant owners) and the PD, Grants Finance Manager and CFC.
- Manage the reporting schedule ensuring timely and accurate financial and narrative reporting. This will include editing reports and ensuring they are submitted in the correct formats.
- Liaise with the Desk Officer and, Grants Finance Manager and Country Finance Controller to file the contract documents for grants – both active and archived.
- In coordination with the PD, oversee the development of concept notes and proposals giving donor-specific advice to the programme staff.
- Ensure timely communication with the donors on any anticipated or unanticipated changes during the lifetime of a project.
- Ensure teams are aware of key donor compliance issues through grant start up workshops, sharing audit information, organization of trainings etc.
- With the Programme Director, organize kick off and close out meetings for all grants, and ensure complete documentation of these processes, including crucial grant close-out processes such as asset disposal.
Funding strategy implementation
Contribute to the country fundraising strategy through:
- Providing and regularly updating an analysis of the current donor and stakeholder profile in country: their priorities for investment, potential calls.
- Provide information to the Desk Officer, IFSU and fundraising teams in Dublin, London and New York to identify opportunities for funding and information dissemination.
- Liaise regularly with donors through provision of documentation and success stories of current programmes that would be of interest to them/linked to their strategy
- Coordinate with the Desk Officer on funding opportunities that would fit with the country programme
- Represent Concern at donor, cluster and government coordination meetings as appropriate.
- Be aware of and engage in networking opportunities where there is likelihood to learn about/engage with new opportunities/priorities for the country, relevant to INGO work.
Reporting and quality management
- Edit and compile annual programme reports as per the dates agreed with Programme Director/ Dublin.
- Support the Programme Director and M&E Manager in the organisation of programme quality review meetings
Knowledge and information management
- Ensure version control of documents and filing of final reports and proposals, learning documents, survey reports and data, using the shared data space in country
- Ensure Concern’s presence at cluster meetings and dissemination of key points, attending where appropriate, and coordinate responses to cluster requests.
- Promote a culture of shared learning across all programme locations and with colleagues in the region including participating in organising quarterly programme meetings
- Ensuring the non-disclosure of any information whatsoever acquired in the course of duty, relating to the practices and business of Concern Worldwide, to any other person or Organization without authority, except in normal execution of the above duties
- Ensuring strict guardianship and security of financial data and documents at all times, including secure storage, accurate & complete filing and limiting access to the finance office to authorised personnel only
- Ensuring strict adherence to Concern DRC Financial Procedures and Anti-Fraud Policy and remaining within the boundaries of these policies at all times
Your skills and experience will include:
Education, Qualifications & Experience Required:
- Fluent in English and French
- Educated to Degree level in Development or a related discipline.
- At least two years of overseas experience with an NGO, UN agency or donor;
- At least two year of experience in a role working on grant proposals and report or grant compliance
- Good team player and able to adapt to different cultures
- Demonstrated success in proposal development for a range of institutional donors.
- Experience of working in a high pressured, results focused and dynamic environment.
- Good understanding of donors and donor requirements and good networking skills
- Good understanding of budget development and financial reporting
- Good organisational and planning skills/experience.
- Strong computer skills particularly Microsoft office.
Education, Qualifications & Experience Required:
- Specific experience with UN donors, US Government funding (OFDA, USAID, FFP), ECHO/EU and/or Irish Aid is a big advantage
- Knowledge of quality standards such as SPHERE, HAP, Red Cross Code of Conduct, CHS etc.
- Experience in providing trainings on donor regulations and quality standards
- Experience working in an insecure and volatile environment.
- Proven knowledge of gender issues
Special Skills, Aptitude or Personality Requirements:
- Confident strong communicator and networker
- Ability to work in an insecure environment
- Very high attention to detail is essential
- Cultural and political sensitivity
- Must be flexible and willing to adapt to a fluid situation
- Willingness to learn
- Good communication and interpersonal skills.
- Able to take initiative and work independently.
- Excellent writing skills.
- Willing to travel frequently.