BACKGROUND: The International Rescue Committee, one of the world’s largest humanitarian agencies, provides relief, rehabilitation and post-conflict support to victims of oppression and violent conflict in 42 countries. IRC is committed to bold leadership, innovation and creative partnerships. South Sudan, an independent nation since 9 July 2011, is emerging from decades of brutal civil war rooted in disputes over religion, ethnicity, resources, governance and self-determination. The security situation remains fragile and the operational context is challenging. IRC has been in South Sudan since 1989 and currently operates in Northern Bahr el Ghazal, Lakes, Unity, and Central Equatoria States.
JOB OVERVIEW: The Grants Manager provides day-to-day oversight of a number of projects within a specific portfolio. The Grants Manager is the focal point for all proposal development, donor reporting, information management and grants management capacity-building efforts within their portfolio. The Grants Manager also provides key support to the Grants Coordinator in programmatic and budgetary monitoring, compliance with donor and internal IRC rules and regulations and other key functions as required.
MAJOR RESPONSIBILITIES: The Grants Manager shall:
- Lead the development of high quality funding proposals for submission to donors in coordination with Program Coordinators and Budget Manager, as requested by the Grants Coordinator.
- Lead day-to-day aspects of donor reporting processes to ensure the timely submission of high quality programmatic reports, and coordinate with the Finance team to ensure timely submission of budget modifications and financial reports.
- Ensure quality information management through regular maintenance of grant files, developing compliance sheets, updating of internal IRC documentation and other Grant Unit tools, including coordination and preparation of documents and files for internal and external audits.
- Monitor and facilitate compliance of programs with donor and IRC requirements and raise issues affecting external/internal compliance to the Grants Coordinator.
- Assist the Grants Coordinator in preparing, reviewing and modifying memoranda of understanding and contracts of grant agreements as needed by the IRC South Sudan Country Program.
- Support the Grants Coordinator in the preparation and follow-up of grants operations meetings, and lead the meetings at Juba and/or field level as requested by the Grants Coordinator.
- Build grant management capacity of field staff by facilitating training, and providing one-on-one follow up support, in report writing, proposal development and other topics.
- Support the Grants Coordinator in other key grants management, program development, monitoring and evaluation, communications and external relations activities as requested.
- At least 2 years of international work experience in relief or development programs, including playing a significant role in, or leading, funding proposal submissions for institutional donors;
- Prior grants management experience and familiarity with USG (USAID/OFDA, BPRM), European (DFID, ECHO, DANIDA, SIDA), and UN (UNHCR, UNFPA, UNICEF, CHF) donor regulations, procedures and requirements;
- Familiarity with international standards for key program areas (Sphere standards, health, protection, gender-based violence and livelihoods standards);
- Excellent written English skills and familiarity with budgeting using MS Excel;
- Excellent organizational skills and ability to determine priorities and meet multiple deadlines;
- Detail-oriented with good multi-tasking abilities and communication skills, both oral and written; and
- Able to work well both within a team and independently, in a challenging and fast-moving multicultural environment.
- Masters degree, preferably in international relations, international development or a related field
Security: Security level orange. Juba remains volatile but status quo. Although the possibilities of a crisis cannot be completely ruled out but indicators of continuing ceasefire are visible. SPLA is in full control of Juba city. Political instability remains but an imminent attack on Juba for at least a few weeks in not probable. In case there is a delay of AU intervention force, probability of unrest/violence will increase.
The situation remains tense and unpredictable; concerns include high criminality rate, presence of armed troops, and looting. There is active conflict in many parts of the country and a possibility for further expansion of the conflict and violence into other areas and other states. Due to the deteriorating economic situation in South Sudan (i.e. devaluation of SSP, shortage of fuel, shortage of USD, increasing prices of food and basic necessities) the local community has developed growing animosity towards the expatriate community in the country.
Housing: The position is based in Juba. Lodging is a private bungalow (comprising of living room, kitchen, bedroom and bathroom) in a compound shared with other INGOs – with electricity, hot water, internet and cable TV. Food is the individual’s responsibility (covered in location differential).
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.