Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.
1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle
Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).
In the event that the staff appointed to a new category (i.e. from AS to NS, or from NS to IS) is rated at 2 or lower in the first two performance reviews after appointment at the new level, they will return to the level occupied immediately prior to their appointment in the new category.
This vacancy is a regional staff position with local remuneration package. It is open to nationals and permanent residents residing in the duty station, Australia, and ADB member countries in the Pacific region such as Cook Islands, the Federated States of Micronesia, Fiji Islands, Kiribati, Papua New Guinea, the Republic of the Marshall Islands, Nauru, Niue, New Zealand, Palau, Samoa, Solomon Islands, Tonga, Tuvalu and Vanuatu.
This is a special fixed-term appointment for a period of three (3) years following Section 3.1 (c.) of Administrative Order No. 2.01 (“Recruitment and Appointment’). This appointment is not convertible to a regular appointment. It may be extended on exceptional basis for a further fixed period at the option of ADB. This appointment is open to internal and external applicants.
If the successful candidate is an ADB staff member holding a regular appointment, his/her regular appointment will be converted to a special fixed-term appointment. A special fixed-term appointment will automatically and without prior notice expire at the end of the term.
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
This position is assigned to the Pacific Liaison and Coordination Office (PLCO) based in Sydney, Australia. PLCO is an office within the Pacific Department of ADB. PLCO was opened in 2005 and is ADB’s representative office in Sydney, Australia. It has three essential functions: serving as the country office for Nauru, Solomon Islands, and Vanuatu; working as the division for the ADB Pacific Department’s financial sector and private sector operations across all 14 of ADB’s Pacific developing member countries and acting as the focal point for liaison with the Government of Australia and the Government of New Zealand.
The position will be funded by the New Zealand Ministry of Foreign Affairs and Trade under the Pacific Partnership Facility.
To view ADB Organizational Chart, please click here.
The Senior Procurement Officer will support ADB operations in PLCO, Sydney and will work with Pacific DMCs (with a particular focus on Nauru, Solomon Islands, Vanuatu) by (i) providing technical guidance and capacity development to ADB staff, to government counterparts as well as to service providers and contractors on ADB-financed contracts to ensure compliance with ADB’s procurement policies and procedures; (ii) support improvements in the implementation performance of the Pacific portfolio of loans, grants, and technical assistance (TA) projects; and (iii) assist in the establishment, harmonization and improvement of procurement policies and procedures consistent with effective project management for ADB projects. The incumbent will also work closely with the PPFD Pacific Procurement Team on all technical matters to ensure consistency in practice throughout the ADB portfolio of projects. The position reports to designated International Staff and may supervise Administrative Staff.
Review of Procurement and Consultant Recruitment Matters
• Reviews and analyzes matters relating to procurement and consulting services for delegated projects/TAs and takes initiative to deal with related issues in a proactive manner in collaboration with the PPFD Procurement Specialist;
• Advises ADB staff and government counterparts on technical review of procurement transactions, including bidding documents, bid evaluation reports, expressions of interest (EOI), requests for proposal and recommendations for contract award for projects in the Pacific region;
• Advises on complex procurement issues for PLCO staff and Executing Agencies (EA), and proposes appropriate measures to resolve them quickly;
• Assists project officers in preparing necessary reports/memos/electronic Procurement Approval Forms (ePAF) to process procurement and consulting services transactions;
• Assesses e-procurement systems used by EAs;
• Provides assistance to the EAs in preparing procurement documentation to ensure that EAs fully comply with ADB financing agreements and procurement regulations;
• Responds to inquiries from EAs on procurement and consultant recruitment matters;
• Assists PLCO in the selection and recruitment of consultants (firms and individuals) through the CMS system, and guides staff in dealing with complex contract administration issues;
• Carries out procurement reviews of national procurement systems as necessary to identify procurement issues and provide advice on remedial measures;
• Keeps current with ADB’s list of sanctioned firms and liaises with ADB Office of Anticorruption and Integrity on fraud and corruption issues.
Project Processing and Project/TA Administration
• Assists the PLCO Portfolio Management Unit in processing and administering delegated projects;
• Assists loan review missions to assess project-level procurement performance and contract award achievements against projections, identifies bottlenecks in procurement processing and non-compliance with ADB procurement policy, and recommends remedial measures to improve performance.
• Assists project processing missions to review contract packaging and prepare procurement plan;
• Assists project processing teams in discussions with EAs and preparation of aide memoire in matters relating to procurement;
• Assists in the review of the draft report and recommendation of the President (RRP) sections on project implementation arrangements, particularly the sections on procurement and consulting services and the procurement plan.
• Assists project teams in conducting Tripartite Country Portfolio Review Meetings (TPRM) to monitor and discuss relevant procurement, consultant recruitment and project implementation issues;
• Reviews contract award and disbursement performance, identifies bottlenecks /reasons for slow progress in procurement and shortfalls in contract awards/disbursements, and develops action-plan to address those constraints to expedite project implementation performance;
• Assists in preparing annual contract award and disbursement projections for PLCO projects and monitors achievement of those targets;
• Monitors TPRM Action Plan for each project and conducts internal portfolio review meetings with Pacific Country Offices (PCOs) and HQ project staff to identify project implementation issues/risks in India projects and advise them to resolve those issues;
• Supports the establishment of efficient and effective project performance management systems with systematic progress reporting mechanisms including monitoring of contractors’ and consultants’ performance, and troubleshooting mechanisms;
Capacity Building and Knowledge Management
• Acts as speaker for presentations and trainings capacity building workshops to enhance ADB staff and EA capacity in procurement, consultant recruitment and project administration;
• Assists PLCO in assessing the capacity of the executing agencies (EAs) and implementing agencies (IAs) who carry out procurement activities, and identifies specific training needs and focus areas for capacity building of both ADB and EA staff;
• Develops and delivers training materials and knowledge products to ADB staff, government counterparts and/or contractors and service providers on ADB-financed contracts based on practical experience gained from the review of procurement transaction to share experience on frequently-encountered cases and best practices;
• Coordinates and conducts Business Opportunities Seminar (BOS) for contractors/suppliers and consultants.
Relevant Experience & Requirements
• Bachelor’s degree or equivalent in Business Administration, Economics, Engineering, Public Procurement, Public Policy, or other related fields, preferably with master’s degree.
• For ADB internal applicants: Procurement Accreditation Skills Scheme (PASS) accreditation preferred – non-accredited applicants may be considered though will be required to complete accreditation within one year of appointment.
• At least 8 years relevant experience in procurement, project management or other related area in infrastructure projects (e.g., transport, energy, water sectors).
• Preferably an engineering background combined with procurement experience in transport, energy, water, or urban infrastructure sectors.
• Preferably familiar with multilateral development banks (MDB) current procurement and consulting services policies and procedures.
• Preferably experience working in project management, contract management and capacity building.
• Able to lead projects, work collaboratively with teams, and share relevant knowledge to benefit the broader ADB community.
• Excellent oral and written communication skills in English is required.
• Please refer to the link for ADB Competency Framework for NS3–4.
The selected candidate, if new to ADB, is appointed for an initial term of 3 years.
ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.