With world attention on both the environment and the economy, Environmental Defense Fund (EDF) is where policymakers and business leaders turn for win-win solutions. By focusing on strong science, uncommon partnerships and market-based approaches, we tackle urgent threats with practical solutions. We are one of the world’s largest environmental organizations, with more than two million members and a staff of approximately 700 scientists, economists, policy experts, and other professionals around the world. We operate in 22 geographies with unique projects running across four programs. You will be part of a vibrant workplace where innovation and results are a way of life.

EDF envisions a world in which people from all backgrounds and experiences feel connected to the environmental challenges we face and are engaged in creating durable, equitable solutions. We seek talented candidates who share our Core Values of Respect, Results, Innovation, Optimism, and Integrity, and support our Commitment to Diversity.  

Overall Function

The Senior Executive Assistant provides executive-level support to the President in the New York Office. Reporting to and working under the guidance of the Director, Executive Office, the Executive Assistant will provide support in the following key areas:  administrative support, calendar management, expense processing, travel and meeting arrangements, project management, research, and other tasks as assigned.

Key Responsibilities

• Responsible for all internal scheduling of calls and meetings, working closely with staff throughout the organization, particularly fellow assistants
• Manage extensive travel for the President including flights, hotels, and transfers
• Ensure President is prepared for meetings, including printing documents or ensuring documents are entered into calendar, collecting supporting documentation, and researching background information as required
• Prepare and proofread correspondence on behalf of the President as assigned.
• Manage processing of President’s expense reports every week
• Maintain contact database
• Support the Director, Executive Office in ensuring all correspondence (emails and phone calls) received by the President are monitored, routed to the appropriate party and answered in a timely manner
• Coordinate scheduling and logistics of meetings and calls
• Facilitate invoices, contracts, and other documents requiring President’s approval
• Keep informed about major projects; stay abreast of current priorities as they relate to the President’s goals and strategy
• Professionally handle confidential information including administration and personnel information
• Act as liaison with other internal departments and outside organizations as required
• Advance EDF Diversity, Equity, Inclusion and Justice (DEIJ) goals in which people from all backgrounds and experiences feel connected, included, and empowered to address the environmental challenges we face. This includes fostering equitable systems and empowering diverse constituencies both internally and externally.
• All other duties and responsibilities as assigned by the Director, Executive Office or the Chief of Staff 

Qualification

• At least 7 years’ experience supporting a senior-level manager with demonstrable knowledge of impactful schedule management
• Undergraduate degree preferred
• Extremely organized and detail-oriented with a commitment to excellence
• Proficiency with MS Office applications and impeccable technical skills
• Strong written and oral communication skills.  Research-savvy; internet and resource proficient
• Good interpersonal skills, as this job requires frequent interaction with diverse individuals, including board trustees and funders
• Ability to create strong relationships, both inside and outside the organization, and represent the program in the most effective and gracious manner
• Poised, confident, self-directed and assertive with high energy, resourcefulness, adaptability and creativity
• Demonstrates self-awareness, cultural competency and inclusivity, and ability to work with colleagues and stakeholders across diverse cultures and backgrounds