1. Role and responsibilities
1. Adherence to NRC policies, guidance, and procedures;
2. Support overview and maintenance of all grants, donor requirements, rules and regulations, and internal and external deadlines;
3. Contribute the development of donor reports and revisions, as well as ensuring donor compliance and quality control;
4. Support to continuously improve internal grant management systems;
5. Contribute to the development and distribution of internal reports;
6. Represent with relevant partners and donors, as delegated by the Grants Manager;
7. Promote the rights of IDPs/returnees in line with NRC’s advocacy strategy.
The G&P Coordinator will be expected to perform the following tasks:
• Build positive working relationships with other teams in the Country Office (CO) and Area Offices (AOs) to support development of high quality proposals using relevant NRC Grant Management tools and guidance (Go/ No-go checklist, proposal development calendar, procurement plan, internal budgeting tool);
• Support with NRC Myanmar’s due diligence assessment when and as required by an existing or new donor/partner;
• Support with organisational assessments of local and international partners as per NRC’s Grants Management procedures;
• Support with partner identification, assessment processes and strategic programming;
• Contribute to partner capacity building as required and identified in partner assessment.
• On request from the Grants Manager contribute to review of donor / partner contracts, flag any points that might challenge NRC’s procedures, and support contract negotiations;
• Together with the Grants Manager, summarise in writing, key reporting and compliance requirements (compliance checklist) including potential issues for Grant Opening Meetings;
• Support the finalisation of donor reports ensuring consistency between narrative and financial reports and that they meet quality standards;
• In coordination with the Grant Manager, draft Partnership Agreements/MoUs with relevant Annexes and take through signing processes;
• In collaboration with the Media and Communications Coordinator, contribute to the development of country factsheets and other relevant information pieces for donor visits/meetings.
• Work with other departments (i.e. programmes, finance, M&E, Compliance Coordinator) to ensure all documentation required is ready and available for audits (e.g. vouchers, distribution lists)
• Assist in training and capacity building of partners and staff related to NRC Grants Management/donor compliance as required.
• Ensure all documentation required to be kept by donors is available within the Grants department by maintaining high standard information management/filing systems;
• Support the Grants Officer to ensure correct and up-to-date maintenance of Grants Funding Tracker.
These are skills, knowledge and experience that are important for effective performance.
Desired professional competencies and relevant experience for this position:
• Relevant academic background. Bachelor’s degree in public health, social work, international relations, or another related field required.
• 7-10 years of relevant experience; some field experience preferred.
• Experience of donor/partnership relations and grants management (e.g. with institutional humanitarian, non-profit or development donors);
• Proven skills and experience in report and proposal development and working with multiple donors;
• Good personal organisational skills, including time management, and ability to meet deadlines and work under pressure;
• Staff capacity-building experience;
• Donor/Partnership management experience, preferably working with CSOs.
• Previous experience from working in complex and volatile contexts.
• Knowledge about own leadership skills/profile.
• Fluency in English and Myanmar, both written and verbal.
• Above average computer skills, particularly in Microsoft Windows Word and Excel;
Context related skills, knowledge and experience:
• Good communication and interpersonal skills;
• Strong organisational and team working skills;
• Good coordination and writing skills;
• Ability to work under pressure, independently and with limited supervision;
• Ability to work in a cross-cultural setting.
• Proactive and willing to learn and adapt to the fast-changing environments.
Behavioural competencies (max 6)
These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:
• Planning and delivering results
• Working with people
• Communicating with impact and respect
• Empowering and building trust
Contract Period: Up to end of December 2019 with possible extension
Duty Station: Yangon