Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.
In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.
The following are eligible to apply:
- ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
- External candidates*
*The recruitment process for General Service positions is subject to specific local recruitment criteria. The ILO may only offer a contract to persons who have a valid residency status and work permit in Erbil.
Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is 2,000.- US $ per month.
The political and socio-economic context in Iraq is highly complex and has recently transitioned into a new phase. At times of heightened vulnerability, as currently is the case in Iraq, households often use their children’s labour as a coping mechanism. The recent Multi-Indicator Cluster Survey (MICS6), carried out by UNICEF in 2018, finds that 7.3% of children in Iraq between the ages of 5 to 17 years old engaged in child labour.
In response, the ILO – through funding from and a partnership with The European Regional Development and Protection Programme (RDPP) will implement a project entitled: Tackling the Worst Forms of Child Labour amongst IDPs, Refugees, and Vulnerable Host Communities in Iraq. The project will adopt an integrated approach to address the worst form of child labour through a set of complementary upstream and downstream interventions building on its normative mandate and tripartite structure (Government, employers’ and workers’ organization).
Under the direct supervision of project manager and in coordination with Iraq country coordinator and programme, HR and finance in ROAS, the Project Assistant will be based in the ILO project office in Erbil /Iraq.
Description of Duties
1. Assist in monitoring the development plans and priorities, reports and other relevant information of project implementing partners with a view of identifying potential areas for cooperation
2. Provide programming and administrative support to activities undertaken by the implementing partners and prepare briefs, periodical reports and statistical data on status of project activities, to contribute to the preparation of technical and progress reports
3. Draft correspondence, emails, memoranda and reports on administrative matters from oral instructions, previous correspondence or other available information sources in accordance with standard office procedures
4. Responsible for all administrative tasks, including logistical support to the project personnel, travel arrangements, visas, hotel reservation, etc and provide logistics arrangements for conferences, seminars, workshops and meetings
5. Assist the project manager in the programming and preparation of budget estimates and expenditure forecasts by analyzing and monitoring the situation of resources as compared to planned activities
6. Maintain an overview of the financial situation of the Project, to ensure that timely administrative support is provided in general and particular areas. Prepare and modify budget code and budget data such as budget proposals, budget revision, and rephrasing.
Continuation of Description of Duties…
7. Assist the project manager in maintaining project financial transaction and reporting systems in accordance with the ILO financial rules and regulations. Prepare administrative and finance related briefing materials for the project officer for reporting purposes and meetings with donors. Keep abreast of the progress report requirements and timetable, providing support to the project manager and coordinators for the preparation of the submission.
8. Provide information to project’s Implementing Partners on ILO administrative and financial procedures. Inform the project manager of potential difficulties that may arise from the administrative and finance management capacity and competence of implementing partners to address the problem in timely manner.
9. Provide interpretation and informal and formal translation
10. Perform other duties as may be assigned by the project manager and/or the Country Coordinator.
Completion of secondary education.
Five years of progressively responsible clerical and administrative work, and some training in an administrative field. Proven experience of implementing technical cooperation projects and working effectively with government bodies in charge of policy making and with development partners would be an asset.
Excellent knowledge of English and good knowledge of the local language .
- Knowledge of programme and budget and through understanding of wide range of administrative policies and procedures
- Ability to work with word processing, spread sheet, web-browser, as well as other computer software packages required for work.
- Thorough knowledge of in-house procedures for the preparation of documents and administrative forms, and for the creation and maintenance of filing systems.
- Good knowledge of accounting principles and practices
- Ability to prepare preliminary reports and to draft correspondence.
- Good communication skills, both orally and in writing and ability to communicate with people in a polite, courteous and cooperative manner
- Ability to organize own work and to work independently as well as work in a team
- Ability to work under pressure and to meet the deadline
- Must demonstrate responsible behaviour and attention to details.
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account – @ilo.org – should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.