Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.
1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle
Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
The position is assigned to the Public Management, Financial Sector and Trade Division (SAPF) within the South Asia Department (SARD). The division is the focal for sector operations in finance and public sector management, supported by good governance practices and standards. In addition to the sector operations, SAPF will take a lead in intersectoral collaborative initiatives within SARD by helping develop capabilities in SARD to develop new and innovative financing sources. The division is also responsible for preparing and developing strategic operational studies across sectors and themes in line with the Country Partnership Strategies (CPS) and government’s visions.
To view ADB Organizational Chart, please click here.
The incumbent will .report to the designated international staff and senior national staff.
- Support administration actions during project processing which may include: procurement-related advance action activities and review of project-readiness filters to ensure quality-at-entry, assist in the review and drafting of documents such as request for proposal, bid evaluation report, procurement-related documents, TA and funding proposals, prepare policy notes and other analyses as part of project scoping and due diligence.
- Assist in the maintenance of project records in ADB systems such as preparation and update of (i) Project Administration Manuals (PAM)/Facility Administration Manuals (FAM), (ii) individual Project Performance Reports (PPRs)/Technical Assistance Performance Reports (TPRs) in eOps and (iii) input/update status of loan/TA covenant compliance of Executing Agencies (EAs) in the Project Administration Systems (PAS)
- Assist in the recruitment of consultants, monitor project implementation progress, and analyze in detail the problems encountered by the projects flagged “at risk” and recommend remedial measures.
- Monitor compliance with loan and TA covenants; collect data on contract awards/project accounts and analyze the actual awards and disbursements against targets, and follow up outstanding obligations and other related issues with the Executing Agencies (EA).
- Participate in various missions, familiarize EAs with ADB’s loan procedures and assisting them where necessary in the preparation of reports and applications.
- Prepare yearly contract awards and disbursement projections in consultation with the EAs and monitors actual figures against the projected target, administer disbursement-related activities, and review and process below free limit subloans.
- Support Director, Project Administration Unit Head, Mission Leaders, and senior national staff (NS) in preparing: (i) sections of the report and recommendation of the President (RRP), Project Completion Report (PCR), and other documents; (ii) reviewing draft RRPs and TA papers, (iii) providing advice on implementation arrangements (e.g. project implementation unit arrangements, job descriptions, reporting and coordination arrangements, etc.), procurement (contract packaging, procurement mode, etc.), and other matters that relate to general portfolio management (i.e. consistency of arrangements for audit or project accounts, structure of project management units, specific policy/institutional issues relating to portfolio management, etc.); (iv) preparing economic and/or sector analyses for projects, programs and for knowledge products, and (v) prepare briefing notes and other analyses compiling the experience and lessons of projects across ADB and elsewhere in support of new areas of processing.
- Support Director and senior NS in coordinating preparation of annual portfolio management program (i.e. consolidate and prioritize required project supervision missions) and assess resource implications; monitors achievement of program, compiles data and statistics on contract awards and disbursements to support reports to the management; and participates in departmental portfolio meetings as needed.
- Coordinate recruitment of staff consultants and resource persons.
- Assist in the planning, preparation of annual/mid-year division budget estimates, staff consultancy and business travel and monitoring budget utilization; ensures resources allocated are utilized effectively for prioritized activities.
Relevant Experience & Requirements
- Bachelor’s degree in economics, public administration, business administration, finance or a relevant discipline.
- At least 5 years of relevant professional experience.
- Demonstrates understanding of ADB’s operational processes and procedures with in-depth understanding of the interaction between different ADB work areas and relevant workflows and their purposes.
- Ability to undertake background research and analysis on difficult but well-defined tasks, collect and organize required data and information, apply appropriate computer skills in analyzing and developing data; and prepare notes, papers and sections of reports.
- Good analytical thinking. Able to conduct cost-benefit analysis to support decision-making.
- Able to work independently on assigned transactions, areas of analysis and research, which have well-defined scope and steps.
- Able to set priorities for self and junior team members.
- Effective report-writing and communication skills in English.
- Proficient in spreadsheets and required information technologies.
- Able to liaise and work effectively with government officials within own work location and with colleagues throughout ADB.
- Able to work collaboratively with teams as a constructive team member.
- Please refer to thelinkfor ADB Competency Framework for Administrative Staff 7.
The selected candidate, if new to ADB, is appointed for an initial term of 3 years.
ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.