About the role: This is a one year, new role with unaccompanied terms based in Dohuk, Iraq with frequent travel to North East Syria (security situation permitting) with a salary of €29,913 – €33,237.
You will report to the Programmes Director and work closely with Country Director, Programme Coordinators/Managers, MEAL Coordinator, District Coordinators, Country Finance Controller and Programme Partners. You will also represent Concern in consultation with Programme Director to Clusters, Coordination Forums and NGOs in Iraq and Syria.
We would like you to start on as soon as possible.
Your purpose: To play a key role in the achievement of a strong multi-sectoral emergency response in Syria through development of new programmes and proposals, high quality internal and external reports, grants management, assist in local NGO partners’ programme management and coordination with clusters.
You will be responsible for:
- Writing concept notes and full proposals for both grants and contracts under the strategic guidance of the PD or Programme Coordinator. This includes background research, stakeholder analysis, data collection & analysis, consultation processes, development of narrative, development of budget and production all associated documents to a high standard in accordance with donor requirements;
- Coordinating proposal development processes internally, with Programmes, Finance & Systems Departments; HQ Desk Officer and Technical Advisors at global level;
- Coordinating and facilitating consortium formation and proposal development processes externally, with consortium and / or local implementing partners;
- Coordinating capacity assessments of potential local partners to be included in proposals;
- Developing MOUs, pre-teaming agreements or other required documentation in relation to consortium formation and partnership development.
Supporting Grant Management
- Developing and maintaining an easy to access and user-friendly work tool to enable Programme Managers and Budget holders to understand, apply and comply with donor rules and regulations in relation to specific projects. Keep this up to date and inform all relevant staff of any changes in donor rules and regulations in a timely manner.
- Supporting Programme Coordinators to develop and submit monthly, quarterly and annual narrative and financial reports to donors in a timely manner, in accordance with donor requirements and Concern procedures;
- Responding to needs from Concern HQ on reporting in relation to grant and contract information management.
- Train Concern and key partner staff in donor requirements and compliance rules under specific contracts, in collaboration with Concern Finance and Systems Managers;
- Coaching and mentoring key national staff on proposal development and management of donor grants / contracts.
- Supporting the Programme Coordinators in the development & implementation of Capacity Building plans for local partners where linked to donor funding issues, as appropriate.
Communications, Networking & Relationships
- Supporting the CD, PD and Programme Coordinators to develop new and existing relationships with key donors and potential consortium partners;
- Developing material to help promote Concern amongst potential donors, partners and key Government representatives, including briefings, capacity statements and presentations;
- When required, represent Concern to external parties including donors, government and partners at coordination meetings and those presenting funding opportunities;
- Work closely with the Desk Officer in Dublin and Business Development Managers in Dublin. London and New York in order to ensure coordinated contact with donors.
- Contribute to all aspects of the Programme e.g. mainstreaming of equality, protection, and disaster risk reduction
- Collaborate on advocacy work through provision of sound, reliable and evidence-based information based on thorough research
- Provide all necessary documentation support to the Senior Management Team (SMT) including visibility material and programme brochures which promote Concern’s work
- Contribute to development, review, and revisions of institutional and country programme strategies and policies, and assist SMT with research related to relevant UN and government strategy plans and progress reports, as requested and agreed
- Ensure compliance with Concern’s Code of Conduct and its Associated policies at all times.
- Any other tasks mutually agreed with the Programmes Director and /or the CD
Your skills and experience will include:
- A Masters level qualification in Development Studies, International Relations, Social Studies or a related field;
- Minimum 3 years’ experience of working in an NGO or similar organisation, designing, implementing, reviewing and capturing learning from programmes in a development and / or humanitarian setting;
- Minimum 2 years’ experience in successful proposal writing and grant management for major institutional donors (including ECHO/EU, DFID, USAID, UN agencies) and foundations;
- Proven track record in securing significant institutional funding from successful grant / contract applications.
- Excellent writing skills in English, including proposals and reports.
- Excellent budgeting and financial analysis skills.
- Excellent project planning, monitoring and evaluation skills, using logical frameworks.
- Excellent networking, communication, negotiation and presentation skills.
- Computer literate with excellent command of Microsoft Office software, especially Excel.
- Very strong team worker with excellent interpersonal and facilitation skills.
- Strong affinity with Concern’s vision, mission and values including the promotion of Gender Equality throughout all of our work.
- Ability to prioritize and handle a diverse and very heavy workload; ability to work under pressure to strict deadlines.
We would also like:
- Ability to speak, read and write Arabic is an asset.
- Previous work experience in response to the Syrian crisis.
- Affinity with organisational values, mission and vision, commitment to humanitarian principles
- Familiar with UN coordination mechanisms (cluster approach)