Starting Date: 11/01/2023
Description
Program Officers have the primary responsibility for maintaining communications between the Boston office and the country office. Program Officers, in collaboration with Boston-based Senior Technical Advisors, coordinate technical and strategic interventions requested by country staff. Program Officers also participate actively in the preparation of new project proposals and may be charged with coordinating a proposal writing team and meeting submission deadlines.
RESPONSIBILITIES
- Supports project implementation cycle, including start up and close out of projects as needed
- Reviews field office financial documentation for compliance and audit readiness
- In collaboration with the Senior Technical Advisor and Finance Manager, facilitates onboarding of new finance and grants team, and ensures new teams have a basic understanding of the program design and how the budget is linked to program deliverables
- In collaboration with the Senior Advisor, supports efforts to ensure an integrated orientation to program management and foster strong working relationships with the Project Director and technical teams
- Provides backstopping support for all sub-contracts and consultancies, submits them for payment and follows up with accounting to help ensures they are paid in a timely manner
- Reviews, monitors and analyzes overall project expenditures using the BTS (budget tracking system) on a monthly basis, providing regular updates flagging any issues that require corrective action for discussion with finance team, project leadership, and Senior Advisor
- Works with country team to develop quarterly and annual spending projections for each project to support Boston level spending analysis
- Works with country team to develop and complete procurement plan and vendor pre-qualification processes and supports timely follow up as needed
- In collaboration with Finance Manager and Senior Advisor, facilitates a solution oriented approach to ensure country teams meet compliance standards while maximizing operational functionality for program performance
- Maintains country portfolio file systems (Salesforce, K-drive, AO Docs, etc.) ensuring they are complete, up to date and final documents and deliverables (both PDF and editable versions) are filed in a manner accessible to the entire division
- Facilitates communication with country teams to respond to partner queries, and troubleshoot issues as needed
Technical Backstopping:
- Copy edits and ensures proper branding of program technical documents as needed (i.e. training manuals, SOPs, Job Aids, Capacity Development Tools, donor reports)
- Conducts literature reviews and internet research to support targeted technical areas as needed
- Supports the development of annual costed work plans, in collaboration with country teams and Senior Advisor
Strategic Information and Documentation:
- Assists with planning and implementation of project communications strategies
- Supports project documentation and communication efforts, drafting technical documents, PowerPoints (PPTs), graphic models of programs, etc., ensuring branding and copy-editing and disseminating these through digital channels
- Assists in managing and coordination of program documentation
- Assists in identifying conferences and other platforms for strategic positioning
- Provides back end support for Zoom webinars and other online presentations
- Ensures all final M&E tools, assessments, evaluations, and research briefs are stored in division M&E drive
New Business Development:
- Assists in identifying and tracking anticipated RFAs of interest through USAID Mission Forecast, grants.gov, fbo.gov, and other relevant sources
- Participates in proposal design, conduct background research, and lead budget development processes.
- Supports development of corporate capability statements and PPRs as needed
- Maintains proposal templates and materials and makes recommendations on how to modify and improve business development and proposal design tools
- Assists in the coordination and development of proposals
- Oversees proposal production and submission after final sign off
QUALIFICATIONS
- Minimum of 3 years of relevant experience
- Experience in financial management, preparing and monitoring budgets
- Experience with USAID or other donor funding mechanisms, proposal requirements, contract management, and reporting requirements
- Excellent writing skills and experience writing proposals and other program reports
- Excellent interpersonal and communication skills in cross-cultural settings
- Strong research, writing, and analytical skills
- Ability and willingness to travel nationally and internationally
- Bachelor’s Degree in public health, education, international relations, social work, or other relevant degree.
- Commitment to providing high quality support and services to World Education’s field programs and local partners and ability to work as part of team
- Experience working in Sub-Saharan Africa is a plus but not a requirement
- Technical skills in monitoring and evaluation are a plus but not a requirement
- Language skills (French, Arabic, Portuguese, Spanish, Swahili) are a plus but not a requirement
Salary commensurate with experience.
Interested candidates should submit their resumes and cover letters online by 12/01/2023.
No phone calls please.
Principals only please.