Location: Virginia
Division: Program Management
Status: VA-Based Full Time
Position Number: 16:321
Project Description:
The International Foundation for Electoral Systems (IFES) is a non-partisan non-governmental organization, independent, and non-profit engaged in the field of electoral assistance worldwide. IFES has been present in Libya since March 2012 assisting the Libyan authorities in the organization of free, democratic and transparent elections through electoral assistance programs. Since the inception of programming in Libya, IFES has been supporting the democratic transition by providing targeted technical advice, assistance, and training to build the capacity of key stakeholders, including the High National Election Commission (HNEC). The aim is to enable Libyan stakeholders to more effectively and transparently manage electoral processes and promote the inclusion of marginalized populations, particularly women and persons with disabilities, in the electoral processes. The Program Coordinator is the entry level II position to program work at IFES, providing support to the program division. As a member of the Middle East and North Africa team, the Program Coordinator will provide administrative and programmatic support for current and developing programs.
Responsibilities:
- Support the implementation of IFES’ program in Libya.
- Establish, maintain, and develop productive working relationship with field staff, subordinates, and consultants at large.
- Contribute to analytical reports, project design, and project evaluations.
- Participate in budget development processes and financial tracking, including inputting and tracking financial data, reviewing financial system for accuracy and checking accuracy of financial reports.
- Troubleshoot project problems and in coordination with the Program Officer and Program Manager, identify and implement creative solutions.
- Help prepare/monitor/track pending IFES grant/contract actions and coordinate timely response.
- Participate in proposal development and new initiative processes.
- Assist with recruitment of field staff and consultants including preparing, posting, collecting documents for hiring packages etc.
- Assist with writing and reviewing of monthly/quarterly reports, writing program success stories etc.
- Participate in IFES’ knowledge management initiatives and other thought leadership efforts.
- Other duties as assigned.
POSITION SCOPE: Provides varied support functions and performs routine job duties requiring familiarity with proposal development, program management, and research and development initiatives. Contribute to program planning and development. Coordinate work activities performed by internal and external partners.
DECISION MAKING/PROBLEM SOLVING: Identifies and analyzes problems or discrepancies affecting own work or work products. Works to overcome barriers and constructively deal with unexpected challenging situations. Develops or supports the introduction of new and improved methods or procedures, based on knowledge of procedures and logic.
FISCAL RESPONSIBILITY: Participates in project budget planning, perform routine processing, and recording and reporting of financial transactions, including field expenses, in compliance with IFES policies and procedures.
RELATIONSHIPS: Maintains collaborative working relationship with team members and other staff within the Programs Division. Proactively works with team members and across departments to improve team collaboration and functioning on a continuous basis.
SUPERVISION EXERCISED: None
Qualifications:
Education: Bachelor’s degree required in relevant field; Master’s degree preferred.
Experience: At least 2 years’ relevant experience in international development or related field.
Related Skills or Knowledge: Experienced with Microsoft Excel, Word and PowerPoint required. Introductory experience in proposal development required, with experience in program management and supervisory roles. Familiarity with USAID regulations and reporting requirements preferred. Detailed oriented and organized. Ability to prioritize and meet deadlines. Strong communicator, both verbally and in writing. Collaborative, team oriented individual.
LANGUAGE SKILLS: English required. Proficiency in Arabic is a plus.
TRAVEL: Travel may be required
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
How to Apply:
You must go to http://www.ifes.org to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (e.g. resume, cover letter, application, etc). Resumes will only be reviewed and accepted for consideration if submitted through our Careers page.