IFC—a member of the World Bank Group—is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2020, we invested $22 billion in private companies and financial institutions in developing countries, leveraging the power of the private sector to end extreme poverty and boost shared prosperity. For more information, visit http://www.ifc.org
IFC has embarked on an ambitious new strategy to stimulate more investment activity by Creating Markets, including in Low Income Countries (LICs) and Fragile and Conflict Situations (FCS). This new strategy requires a shift in our approach to proactively create, deepen and expand markets and projects rather than waiting for clients to propose projects for IFC to finance. This strategy also relies on upstream work with Governments and World Bank colleagues to enable private sector solutions and financing. We call this approach the “Cascade.” Working with clients, we will first seek private sector solutions to address development challenges, where such solutions are advisable and can be effective, and reserve public financing for projects only when other options are suboptimal.
IFC is seeking to recruit Program Assistant to work with the Operations Management Unit (COOMU) team. COOMU reports directly to the IFC Chief Operating Officer (COO). The unit acts as a liaison for all issues relevant to the Operations Vice Presidency (VPU) and coordinates with support functions (e.g. Portfolio Management, Strategy, IT, HR, etc.). In these discussions, COOMU acts as a facilitator with the goal of making IFC, and in particular the Operations VPU, more efficient and effective. In addition, the unit is tasked to enable better cross-departmental coordination across IFC and the WBG.
Specifically, the unit focuses on:
• Ownership of and accountability for implementation of corporate actions, initiatives, and policy changes.
• Standardized and effective reporting on IFC’s program and pipeline to meet unit and management needs.
• Budget & Finance – ensuring consistency of reporting and decision making across groups, in collaboration with CBA.
• HR – Coordination and oversight of staffing across Operations. Coordinating across groups to ensure that HR processes are effectively applied while providing HR with necessary engagement from Operations.
• IT – acting as business lead for IT projects that are relevant for Operations to ensure that they effectively address the needs of Operations and help increase efficiency.
• Knowledge Management – engagement with KM teams (industries/regions) to ensure effective KM practices implemented across operations, in coordination with GKLO.
• Board engagement/reports – supporting COO, RVPs, GHIs to both engage with and articulate better to the Board (e.g. committee meetings, data accuracy, board reports etc.).
• MFD – WB/ IFC collaboration in support of the MFD agenda.
• Global Advisory Services Secretariat – facilitates a cohesive, strategic approach to AS and ensures that Advisory is appropriately represented in all Corporate reporting. It monitors KPIs, identifies trends, and raises (and tries to solve) issues/risks. The Secretariat also convenes and supports the Advisory Operations Group (ASOG).
Duties and Accountability:
The duties and accountabilities of the Program Assistant include, but are not limited to the following:
• Provide scheduling and administrative support to the OMU Manager and team, as needed, including maintaining the Manager’s schedule.
• Organize meetings and other events necessary for the unit; assess and reserve appropriate facilities, services and equipment, etc.
• Provide consistent and timely monitoring, and follow up of workflow, to the Manager and support in responding to internal and external requests for information, especially as it relates to documents being submitted – through the COO front office, to IFC’s CEO, IFC’s Management, to the Board, or Committees.
• Support the organization of donor and steering committee meetings.
• Provide quality control by monitoring OMU produced documents for accuracy, ensuring adherence to IFC’s and Bank’s guidelines and procedures, and assisting in editing, formatting, and production of documents and correspondence.
• Establish and maintain an effective network of contacts, both inside and outside the department, to ensure effective cooperation in support of office needs.
• Coordinate any necessary travel arrangements for the Manager and other members of the team, including processing visa applications and mission’s scheduled meetings.
• Ordering office supplies, managing office moves and submitting service requests as needed.
• Provide targeted support to address OMU business needs, as agreed with the Manager.
• Provide back-up support to department’s other Program Assistants, during absences or peak periods, as needed.
• Handle ad hoc requests from OMU Manager and other Team members.
• Bachelor’s degree with 5+ years of relevant experience is preferred or equivalent combination of education and experience.
• Comprehensive knowledge of the IFC and the World Bank Group, its organization, policies and procedures, and willingness to learn more. This includes but not limited to knowledge of systems as Travel, AdminPortal, TRS, LARs, Procurement, MS Teams etc.
• Successful previous experience in Program Assistant role, with a track record of high-quality work, high level of motivation, commitment, and reliability.
• Experience working in Operations, as well as with a senior member of a management team, e.g. Senior Manager/Director, is a plus.
• Proficiency in office technology system – Word, Excel, PowerPoint, Outlook – and willingness to learn new programs and applications as needed.
• Self-starter, who is motivated, well-organized, focused, and works with minimal supervision.
• Professional demeanor, and solid office support and organizational skills.
• Excellent communications skills in English, both written and spoken; high proficiency in presentation, design and revision.
• Proven strong interpersonal skills, and ability to work as part of small, cohesive team, and across boundaries.
• High level of flexibility and demonstrated capacity to handle a variety of multiple concurrent activities, with ability to prioritize and balance competing demands, while keeping attention to detail.
• High degree of judgement, discretion and diplomacy in handling confidential and sensitive information.
• Demonstrated ability to deal tactfully and effectively with contacts at all levels, both inside and outside of the corporation.
This internal requisition is open to WBG and IMF staff only (including short-term and extended term consultants/ temporaries). External candidates are requested not to apply. In case an external candidate applies, their application will not be considered.
|Country:||-- United States|
|City, State:||Washington D.C.|
|Closing date:||April 24, 2021|