Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic development and post-crisis stabilization. Based in Washington, D.C., Creative has a field presence in more than
25 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors
and partners alike.
The Procurement Manager’s role is to ensure the streamlined procurement support to a portfolio of Creative projects. Through regular communication with both field office-based project staff (including both Procurement/Operations staff, as well as program
staff) and DC-based HQ staff, the Procurement Manager will conduct and oversee quality project-based procurements by reviewing field-generated procurement packages, interviewing HQ staff to gather information and providing input and edits to procurement documentation
to create clean, auditable procurement files in line with Creative Field Manual policies, USG rules and regulations and best practice.
Under the general direction of the Senior Procurement & Database Integration Manager, the Procurement office provides procurement and logistics services, including but not limited to, procuring goods and services, expatriate deployment/repatriation and shipping
in accordance with Creative policies and standards. In addition to these services, the department serves as a resource for program divisions and projects, providing guidance, advice and support to ensure procurement processes are effective, efficient, ethical
and provide the best possible value to Creative.
This position reports to the Senior Procurement & Database Integration Manager.
- Provide guidance, training and support to field and HQ teams on proper, efficient, ethical and effective procurement processes for projects, providing the best possible value to Creative;
- Responsible for working with field office procurement teams on the application of policies and procedures for local procurements;
- Support expatriate field staff relocation, deployment, repatriation and shipping of goods, in accordance with Creative policies and standards.
The Procurement Manager is responsible for ensuring that services provided by the department are in accordance with Creative policies and procedures as well as clients’ needs. In addition to this, the Procurement Manager will:
- Oversee field-based project-funded procurements including review of solicitations prior to release, providing advice on advertising mechanisms/methods, review of Technical Evaluation Committee documentation, and analyze and prepare Purchase Orders and Purchase
Order Agreements, to ascertain compliance to procurement rules and regulations and protection of the interests of Creative;
- Conduct periodic reviews of Creative standard forms and templates to ensure that forms are relevant, streamlined, responsive to project needs and executable by field-based vendors;
- Monitor a complex portfolio of projects around the globe, including providing adequate procurement and operational guidance and support to projects, overseeing and supporting development of procurement plans to forecast upcoming priorities, tailoring guidance
to on the ground realities of projects and clients, and providing HQ- and field-based emergency support is provided to address urgent priorities;
- Conduct regular reviews of field practices and processes to meet Creative policies and procedures, and local regulation and laws;
- Through coordination with field offices and HQ program staff, enforce compliance with Creative’s Project Authorities Matrix by performing reviews, coordinating with other departments and documenting review steps;
- Conduct reviews of project advertising to ensure that Creative is utilizing appropriate and effective media to advertise Full & Open competitions;
- Review project based Sole Source and Limited Competition Memos to ensure that Other Than Full & Open competitions are fair, justifiable, in line with Creative policies and do not expose Creative to undue risk;
- Assist in project-based market research, as appropriate, to ensure that Creative is engaging with appropriate vendors, that vendor pools are being appropriately utilized, and that Creative is appropriately represented in vendor markets, forums and message
- Perform regular training for both HQ and Field based staff, utilizing tools such as CreativeU, regular in-person trainings and case studies to actively encourage critical thinking and instances that projects may encounter;
- Actively represent the Procurement Department within the organization as a partner and reference through customer-oriented solutions to prevent minor issues from escalating and addressing problems in a timely manner;
- Interpret, assess and apply Creative policies, best practices and procedures, and USG policies and regulations and seek guidance as required;
- Provide advice and guidance to colleagues on procurement matters, and coach projects and HQ staff on relevant processes (i.e. Requests for Proposals (RFP), Requests for Quotations (RFQ), bid evaluation criteria other competitive procurement tools), to meet
project needs, obtain best value and promote fair, open and ethical procurement processes;
- In executing the bullet points above, coordinate with departments and divisions across the company to collect information on procurement needs, plan for upcoming efforts and ensure that activities are reviewed and actioned in timely manner;
- Perform as a member of the Procurement Department, providing support to colleagues, providing input to develop and implement new tools;
- Analyze, negotiate and prepare contractual agreements that meet appropriate terms and conditions to protect Creative’s interests;
- Position may require international travel (up to 20 percent).
- Perform other duties and functions as assigned.
Required Skills & Qualifications
- Bachelor’s degree from an accredited university in a relevant field. A Master’s degree (or its equivalent) is preferred.
- A minimum of five years’ work experience in USG (USAID preferred) procurement is required, or a Bachelor’s degree with 10 years’ relevant experience.
- Demonstrated organizational capacity to handle a portfolio of high-priority and complex procurements.
- Excellent timekeeping skills and ability to independently manage deadline-oriented tasks.
- Excellent written and oral skills. Second language preferred.
Only finalists will be contacted. No phone calls, please.