Contract duration: One year with possible extension
In order to support the best informed process in the filling of the above-mentioned vacancy, the ILO invites interested candidates to submit their application online by the above date.
The following are eligible to apply:
- ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
- External candidates*
The recruitment process for General Service positions is subject to specific local recruitment criteria and Article 4.3 of the ILO Staff Regulations. The ILO may only offer a contract to persons who have a valid residency status and work permit in Turkey.
Development cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given at the first step of the grade. Extensions of development cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
*Conditions of employment for external candidates:
- In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade.
- Any appointment/extension of appointment is subject to ILO Staff Regulations and other relevant internal rules. Any offer of employment with the ILO is conditional upon certification by the ILO Medical Adviser that the person concerned is medically fit to perform the specific inherent requirements of the position offered. In order to confirm an offer from the ILO the successful candidate will be required to undergo a medical examination.
- Any extension of development cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
To consult the vacancy notices and apply, please see the following links:
- Currently serving staff (WLT, FT, ST, SST) should access the ILO Jobs module of ILO People (FAQs)
- External candidates (including consultants, interns, daily contacts holders and staff at ITC-ILO in Turin) ) should access the ILO Jobs external site (FAQs)
- The ILO values diversity among its staff. We welcome applications from qualified women and men, including those with disabilities. If you are unable to complete our online application form due to a disability, please send an email to firstname.lastname@example.org.
The ILO commits to support decent work for all, including migrant and refugee workers, by promoting rights at work and decent employment opportunities, enhancing social protection and strengthening the social dialogue. The ILO in Turkey has been supporting refugees’ access to decent work opportunities since 2015 and adopted a comprehensive, holistic and integrated Refugee Response Programme.
The overall objective of the Supporting Resilience and Social Cohesion with Decent Livelihood Opportunities project is to strengthen the resilience and social cohesion of refugees and host communities in Turkey by promoting access to decent work and sustainable livelihood opportunities. The project has been built on three integrated pillars complementing each other to build resilience and strengthen social cohesion among the refugee and host communities through promoting decent work and sustainable livelihood opportunities, (a) investing in a skilled and competent labour supply (b) stimulating job creation and business development, job retention and (c) strengthening labour market governance institutions and enforcement. The activities detailed below are categorized under these three objectives as an integrated approach targeting all actors in supply, demand and governance sides of the labour market through different interventions is proven to contribute to more sustainable solutions.
Objective 1: Refugees and host community members have better access to the labour market and remain in employment through improved employability and employment services and enhanced social cohesion.
Objective 2: More and better income opportunities provided to refugees and host communities through sustainable income generation and job creation.
Objective 3: Working conditions of refugees and host communities improved through enhanced labour market governance and enforcement mechanisms.
The overall project objectives of the project are designed in line with the Outcome of the P&B 2022-2023 with a specific- reference to Output 7.5 on “increased capacity of constituents to develop fair and effective labour migration frameworks, institutions and services to project migrant workers” and relevant SDGs, 8 and 10 in particular.
The Procurement Assistant will closely work with the Finance and Administrative Officer, assist the Senior Project Coordinator and undertake the below mentioned duties.
The Procurement Assistant will report to the Senior Project Coordinator under the overall supervision of the Director of the ILO Office for Turkey.
- Assist in the procurement of services and supplies in line with ILO’s financial rules and regulations for the project and arrange for control of distribution and maintenance of inventory records.
- Conduct a market research to identify potential service providers, vendors, implementing partners and experts and their market prices and consolidating all this information into a list for future use by the project.
- Prepare all the necessary documentation for tenders (RFQs, RFBs) including assisting in the preparation of the terms of references and technical specifications.
- Sending the tender documents to potential vendors/service providers and/or arranging for the publication of tender announcements (depending on the procurement threshold).
- Communicating with the potential vendors/service providers to ensure that ILO procedures are followed during the procurement process.
- Collecting and compiling the tender bids, preparation of evaluation forms, assisting the members of the evaluation panel and acting as the Secretary to the Evaluation Committees.
- Assist in the preparation of the evaluation reports and collecting the signatures of panel members on the reports according to the ILO established procurement procedures.
- Keeping the inventory records of the project.
- Perform necessary tasks under the ILO’s internal integrated resource utilization system (IRIS) and software.
- Follow the customs clearance procedures (if any) of imported goods.
- Establish and maintain a database of contract documentation, terms of references, list of suppliers of goods and services.
- Follow-up on the delivery of goods and services and keeping the inventory records of the project in close cooperation with the Finance and Procurement Officer and the Finance Assistant.
- Assist in the preparation of the draft procurement plans for the project and to update them on a regular basis.
- Perform other duties as may be assigned by the Director of ILO Office for Turkey.
- Completion of secondary school education.
- At least 6 years of general work experience.
- At least two years of specific professional experience in procurement and purchasing.
- Experience in conducting procurement in the context of donor-funded projects will be an asset.
- Expertise and familiarity with UN, EU and/or ILO procedures will be an asset.
- Excellent command of English and Turkish both oral and written.
Among nine ILO core competencies, following competencies are particularly important for this position:
Quality Orientation, Integrity and Transparency, Client orientation, Ability to organize work of own and others paying attentions.
- Ability to reason and make sound judgements.
- Ability to work under pressure.
- Good understanding of the main principles of procurement.
- Ability to use other software packages required by work (Excel, Word, Power Point).
- Good knowledge of clerical practices and procedures, and knowledge of administrative and financial practices.
- Ability to search and retrieve information from market, central databases and compile reports.
- Ability to search and retrieve information from market, central databases and compile reports.
- Ability to communicate in an appropriate and clear manner.
- Ability to work in a multicultural environment and gender-sensitive attitude.
- Good drafting skills and ability to organize own work.
- Must display a high standard of ethical conduct and exhibit honesty and integrity.
- Ability to communicate effectively both orally and in writing.
- Understanding of principles of non-discrimination and gender equality.
- Demonstrated responsible behaviour and attention to detail.
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures. Applicants will be contacted directly if selected for a written test and/or an interview.
Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video, Zoom, Teams and teleconference, etc for the assessment and evaluation of candidates at the different stages of the recruitment process, including interviews.
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account – @ilo.org – should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.