Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.
1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle
Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).
In the event that the staff appointed to a new category (i.e. from AS to NS, or from NS to IS) is rated at 2 or lower in the first two performance reviews after appointment at the new level, they will return to the level occupied immediately prior to their appointment in the new category.
This vacancy is a local staff position. It is open only to nationals and residents of Afghanistan.
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
The position is assigned in the Afghanistan Resident Mission (AFRM) within the Central and West Asia Department (CWRD). CWRD is responsible for implementation of projects as well as maintaining client relations and delivering ADB assistance to countries in the Central and West Asia region. AFRM works closely with government agencies, development partners and other stakeholders to facilitate the successful formulation, processing, administration and monitoring of ADB-financed projects.
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The Portfolio Management Officer is responsible for the continuous assessment and management of the Afghanistan project portfolio to achieve satisfactory rating. He/She will closely monitor individual project performance to ensure sufficient and timely contract awards and disbursement. He/She will also monitor compliance with financing agreement covenant related to financing management and safeguards, and propose a corrective action in case of deviations in consultation with the sectors and follow-up its implementation. He/She will also perform a variety of specialized duties related to extraction and presentation of portfolio related data/statistics for the purposes of communication with external and internal stakeholders.
The incumbent will report to the PAU Head and/or designated International Staff.
• Under the guidance of the PAU Head, lead the tripartite portfolio review (TPR) missions with the Government on quarterly basis to (i) follow-up on the issues identified during previous TPR; (ii) identify, discuss, and propose solutions to any new project issues, if any, affecting portfolio performance, (iii) develop time bound action plan to resolve identified issues to improve portfolio performance and government budget execution.
• In addition to TPRs, under the guidance of the PAU Head, lead and complete the annual country portfolio review mission within 01 in order to advise the Government on the preceding year performance and agree on the action plan to correct any deficiencies;
• Ensure that the portfolio data base of the AFRM is updated.
• Ensure that the sector teams update the project performance summary sheets on regular basis and that corrective actions, if any, are clearly identified for implementation;
• Support focal for various sectors in portfolio monitoring and maintain close relationships with the relevant Government agencies and HO staff.
• Provide timely inputs related to portfolio statistics and performance for the purpose of briefing notes and HQ data base updates;
• Coordinate closely with the Ministry of Finance and line ministries to timely resolve any corrective actions identified;
• Ensure compliance of the financing agreement covenants in relation to financial management by ensuring that the sectors submit the audited project financial statements on time and reviewed by AFRM in timely manner for approval and disclosure on ADB website;
• Ensure compliance with ADB’s disbursement policies and guidelines, related to disbursement operations, e.g. use of the advance fund and the statement of expenditure (SOE) procedures, refund of advance, and loan and grant closure. Also pay attention to legal requirements described in loan/grant agreements in close coordination with Executing Agencies (EAs) to address deficiencies in WAs, rejection of ineligible claims, timely submission of WAs by EAs, communication of processing status of claims.
• Assist, as considered necessary, in resolving disbursement issues for timely closing of loan/grant accounts after the loan/grant closing date.
• Provide guidance to the EA in the interpretation and compliance with ADB’s disbursement policies and procedures including participation and contribution in related field missions, workshops, seminars, training sessions and meetings with EA in ADB on disbursement matters.
• Coordinate with the sector project officers on producing monthly and/or quarterly reports on portfolio disbursement performance.
• Undertake review of SOE to ensure compliance with ADB procedures and requirements and report findings to Controller’s Department.
• Ensure that actions are taken for advance accounts closure for all loans prior to loan closing date. Specific tasks include proactive identification and monitoring of IAs balances, final advance account reconciliation, resolution or agreement with EAs on withheld items and obtaining final refunds where necessary prior to loan account closing.
• Guide Administrative Staff to ensure uniform and consistent compliance with applicable ADB disbursement policies and procedures.
• Monitor the status of disbursements and WAs of loans/grants assigned and maintains related records. Identify and report advance utilization trends, analyses actual and disbursements compared to projections to the supervisor at AFRM and CTLA for necessary action, if any. Coordinate with line ministries and MOF on timely submission of WAs.
• Participate in initiatives to enhance loan/grant disbursement systems and procedures, user acceptance testing and related activities.
• Provide as needed support to loan/grant fact-finding and appraisal missions, including but not limited to disbursement matters and review of financial management and other related areas.
• Perform other duties that may be assigned as reflected in the incumbent’s workplan.
Relevant Experience & Requirements
- Bachelor’s degree in business administration, engineering, project management, accounting or finance, preferably with master’s degree;
- At least 8 years relevant work experience, preferably with government agencies and/or multilateral/bilateral agencies.
- Excellent written and verbal communication skills in English and Dari is required
- Familiarity with accepted best practices with local languages and institutions
- Proficiency in use of spreadsheets and required information technologies
- Able to work collaboratively with teams as a constructive team member.
Please refer to the link for ADB Competency Framework for NS2.
The selected candidate, if new to ADB, is appointed for an initial term of 3 years.
ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.