DUTIES AND RESPONSIBILITIES
Financial Planning and Reporting
- Support Operations Director and Programme manager in developing annual budgets of expenditure as well as quarterly forecasts against budget statements
- Support development of programme workplans and budget
- Produce and analyse Budget versus Actuals applying value for money principles
- Work with HQ Project Accountant to prepare DFID financial reports
- Prepare financial reports for the grants management function
- Support to Country Finances
- Set-up innovative ways to operate financially in new country offices where there is no DAI presence (opening a bank account, understand fiscal and labour law…)
- Coordinate and work closely with country finance officers in reviewing month-end package before consolidation at HQ level
- Visits country offices and consortium partners for capacity building and support as required
- Coordinate cash flow management between country offices and HQ.
- Support Country offices and the Early Response Mechanism with urgent payments and ensure a payment tracker is in place between Country offices and HQ
- Develop and review financial and procurement policies and procedures in line with DFID terms and conditions for effective management of the programme
- Implement and enforce all policies and procedures related to financial matters
- Support international procurement as necessary
- Support the Early Response Mechanism Team with partner financial capacity assessment and due diligence, as well as capacity building of the partners as required.
- Ensure accurate processing of all project transactions including project invoices in the established accounting system in line with Finance manual
- Review large invoices from partners to ensure compliance with contract before payment
- Coordinate annual and other financial audits—including preparation of supporting schedules and information, accurate filing systems are maintained, respond to auditor questions, and consolidate report formats.
- Perform other job-related duties as assigned
The Financial Manager will be responsible for all financial components of the programme and its compliance with the head contract terms and conditions. The successful candidate will be responsible for maintaining accounts for the TDDAP project at country and international level, ensuring proper management of all funds according to the established procedures, complying with key financial performance indicators and monitoring VfM approach. The finance manager will support the preparation of budgets for the overall project and for specific activities, processing invoices and payments, monitoring expenditures and ensure financial compliance of all transactions. She/he will be will be working closely with the Programme and Finance Officers in country, the Operations Director, Grant Manager and the DAI Europe Project Accountant and Manager.
- Extensive experience overseeing finance & accounting aspects of international aid programmes (preferably for DFID).
- Experience managing financial planning, forecasting, budgeting, expenditure, controls and analysis within donor funded projects.
- Previous experience working and delivering results in Africa, particularly West Africa
- Experience in implementing and managing financial control mechanisms
- Experience managing finance teams
- Excellent oral/written communication skills in English.
- Demonstrated interpersonal and skills and experience working in collaboration with multiple stakeholders
- Excellent computer skills, including proficiency in Microsoft Office suite and experience using health database systems
- French fluency required
- A good sense of humour
- Must be eligible to work in the UK
ABOUT THE PROGRAMME
The Tackling Deadly Diseases in Africa Program (TDDAP) aims to save lives and reduce the impact of disease outbreaks and epidemics.
The program addresses weak public health services, surveillance, cross-border coordination, communication, behaviours and infrastructure affecting the spread of disease. Delivered by WHO AFRO, DAI and a third-party monitoring supplier, TDDAP will strengthen health systems and institutions, including the World Health Organisation Africa Regional Office (WHO AFRO), to deliver better health security, and improve disease preparedness and response.
DAI Global Health is responsible for implementing the four-year TDDAP Project, a segment of the larger program, funded by the U.K Department for International Development, in six countries (Cameroon, Uganda, Côte D’Ivoire, Niger, Mali, Chad) for an overall budget of £ 40 million. The TDDAP Project will also provide an emergency response contingency mechanism should a pre-crisis situation arise across sub-Saharan Africa.
The DAI-led TDDAP Project will support country leadership and accountability for integrated health security planning using infectious diseases as an entry point for improved adherence to International Health Regulation standards. Specifically, DAI and partners will provide technical assistance to the four of the five TDDAP Outputs:
- Output 1 – WHO AFRO Reform – No DAI engagement
- Output 2 – IHR Capacities: Ensure policy and plans, capabilities and capacities, and accountabilities for delivery are established at the national, district, sub-district and community level; and support harmonization across other cooperating agencies in support of country strategy;
- Output 3 – Governance and Accountability: Strengthen civil society networks and governments to use data for better accountability; and
- Output 4 – Data, surveillance and evidence: Contribute to strengthening data and surveillance systems including at community level.
- Output 5 – Rapid Response: Provision of an emergency response contingency mechanism in a situation of pre-crisis