The recruitment process for General Service positions is subject to local recruitment regulations and Article 4.3 of the ILO Staff Regulations. The ILO may only offer a contract to persons who have a valid residency status in Switzerland or who currently reside in neighbouring France.
The following are eligible to apply:
- ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
- Other staff members with at least five years of continuous service with the Office are also eligible. They are encouraged to apply and will be given special consideration at the screening and evaluation stage.
- External candidates *
The ILO values diversity among its staff. We welcome applications from qualified women and men, including those with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.
Applicants may be tested to assess skills in Microsoft Word, Excel and/or PowerPoint, or other skills. In addition to any interview or testing that may be requested of candidates, successful completion of the Assessment Centre is required for external candidates.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is 77,571 CHF yearly.
Introduction
The position is located in the Accounts Payable Unit (AP), within the Budget and Finance Branch (BUDFIN) of the Financial Services Department (FINANCE). The Payables Unit is responsible for reviewing and processing invoices, claims, payment requests, and for authorizing payments, in accordance with Financial Regulations, Rules, and Office Procedures. The Unit is responsible for the accounting related to the transactions. The position will report to the Unit Chief.
Description of Duties
1. Review and process invoices, claims, and payment requests on a timely basis. Ensure that transactions are in compliance with ILO Financial Rules, Procedures, Staff Regulations, and other policy documents. Verify that transactions are accurately accounted for.
2. Provide client support regarding the Procure to Pay process and the use of Oracle ERP and the use of Basware software for electronic invoice scanning and processing. Examines client queries and provides explanations, addressing the supervisor in disputed, complex or unusual cases.
3. Monitors and reconciles accounts and projects such as: suspense and project accounts for the review of obligations and expenditure, to identify any anomalies and to take any necessary corrective action.
4. Assist in the update of financial guidance and reference documents.
5. Drafts correspondence in two languages to clarify discrepancies, obtain explanations and respond to enquiries.
6. Performs any other job-related duties as required.
Required qualifications
Education
Completion of secondary education supplemented by tertiary training in accounting and/or finance.
Experience
At least five years of relevant work experience.
Languages
Excellent knowledge of English or French and a working knowledge of the other language.
Competencies
Demonstrated ability to work with word processing and spreadsheet software, including retrieval functions. Ability to communicate effectively both in writing and orally. Ability to deal with clients and to respond to their queries. Ability to work in a team and to work under pressure. Works with material that needs to be kept confidential. Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.
Evaluation (which may include one or several written tests and a pre-interview competency-based assessment centre) and the interviews will tentatively take place during the 1 to 3 months following the application deadline. Candidates are requested to ensure their availability should they be short listed for further consideration.
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account – @ilo.org – should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.