To provide technical financial, logistical and operational support to the Country Office Finance operations in line with m2m financial policies and procedures and acceptable International Financial Accounting Standards, in close liaison with the Country Senior Finance Officer.
Key Perfomance Areas:
Implementation of finance and administrative processes:
- Maintain the established finance processes.
- Review financial transactions for completeness and adherence to m2m policies & guidelines.
- Maintain the filing and archiving system for finance and supporting documentation in compliance with set standards.
- Provide support to audit and other financial review processes, through retrieval of required documentation.
- Provide logistical support i.e accommodation and transport bookings.
- Provide confirmation to service providers to render services and/or goods upon approved requests.
- Assist with the month-end and year end close activities.
Purchasing:
- Enter invoices into the accounting system and allocate them against purchase orders.
- Work with the Senior Country Finance Officer to address supplier queries regarding payments.
- Provide clerical support in maintaining and updating supplier information and do relevant background checks and terrorist/debarment checks.
- Setup payments into the banking system for submission
- Perform regular vendor account reconciliations.
- Ensure all Purchase Orders are closed at the end of every month, within set timelines.
Payment Processing:
- Preparation of payment vouchers and other financial related documents
- Obtain signatures for all finance related documents.
- Ensure all vouchers are supported.
- Process Payment Requisitions and related staff advances.
- Compile staff liquidations for review by Country Finance Officer
- Enter all expenses into the accounting system (Reimbursements and/or advance liquidations)
- Review all payment requests to ensure all conditions for payment are met.
Revenue/Income, Debtors and cash book management:
- Manage the petty cash process and balance petty cash monthly.
- Review of all Mobile Money transactions to ensure they meet all conditions for payment and pass them for approval.
Assets:
- In collaboration with the Senior Country Finance Officer, regularly update the asset register.
- In collaboration with the Senior Country Finance Officer conduct bi-annual asset verification to ascertain asset condition.