Title:                                                  Project Coordinator
Div./Dept:                                        Information Technology, Office of the PMO
Location:                                           Guatemala, Mexico
Reporting Relationship:                Sr Manager, Project Portfolio
 

SUMMARY

Working alongside the project manager, project coordinators are responsible for overseeing specific stages of a larger project. The project coordinator will coordinate the schedule, budget, issues, and risks of the project. It’s their job to make sure the project management framework is well-organized and that it runs smoothly. This can include communicating with various departments in the organization to make sure everyone is on the same page.
 

DUTIES/RESPONSIBILITIES

• Monitoring project progress and creating project status reports for project managers and stakeholders.
• Assisting with resource scheduling so that team members have the resources they need to complete their tasks.
• Scheduling stakeholder meetings and facilitating communication between the project manager and stakeholders throughout the project life cycle.
• Managing project management documents such as the project plan, budget, schedule, or scope statement, as directed by the project manager.
• Executing a variety of project management administrative tasks such as billing and bookkeeping.
• Support team members when implementing risk management strategies.
• Must be adept at multitasking and perform a wide variety of tasks daily. Coordination of the critical tasks within a project is vital to the project coordinator role.
• Updating project team and stakeholders as required by the project manager.
• Take assigned duties and implement with minimal direction.
• Reporting and Metrics – Provide transparency to the teams and stakeholders. Highlight key metrics as defined as important by stakeholders. Ensure the right data is presented in an intuitive and action provoking way.

QUALIFICATIONS/EXPERIENCE/REQUIREMENTS

 

• Experience:
  • Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
  • Organizing, attending, and participating in stakeholder meetings.
  • Documenting and following up on important actions and decisions from meetings.
  • Preparing necessary presentation materials for meetings.
  • Providing administrative support as needed.
  • Undertaking project tasks as required.
  • Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
  • Attend and lead project meetings as needed in the Project Manager’s absence.

 

• Qualifications and Requirements:
  • 2 – 3 years’ experience in related field.
  • Strong English verbal, written and presentation skills.
  • Ability to work effectively both independently and as part of a team.
  • Competency in Microsoft applications including Word, Excel, PowerPoint, and Outlook.
  • Competency in project management applications (JIRA, MSP, Clarizen, Clarity, Teams, Planner, Dev Ops, etc.) preferred, not mandatory.
  • Knowledge in file management, transcription, and other administrative procedures.
  • Ability to work on tight deadlines.

 

EDUCATION

• Bachelor’s or Lengthy experience in a related field (IT, Project Management, Business Analytics, Statistics) is preferred.

ChildFund International is committed to safeguarding the interests, rights, and well-being of children with whom it is in contact and to conducting its programs and operations in a manner that is safe for children.  
 
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.