Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.
1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle
Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).
In the event that the staff appointed to a new category (i.e. from AS to NS, or from NS to IS) is rated at 2 or lower in the first two performance reviews after appointment at the new level, they will return to the level occupied immediately prior to their appointment in the new category.
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
The position is assigned in the Southeast Asia Urban Development and Water Division (SEUW) within the Southeast Asia Department (SERD). SERD is responsible for maintaining client orientation and delivering ADB assistance in Southeast Asian countries.
SEUW is responsible for more than $4 billion program and portfolio in Myanmar, Cambodia, Lao PDR, Vietnam, Philippines, and Indonesia. With the region facing rapid urbanization, SEUW is preparing itself to provide cutting-edge knowledge solutions to its developing member countries and supporting cities in delivering quality urban services. The region also houses highly advanced executing agencies and provides ADB an opportunity to identify and deliver innovative solutions through its program design.
Specifically, SEUW supports in policy development, knowledge management, budget management, project quality assurance, sector analytical work and loan and technical assistance processing and administration in the urban development and water sectors, most notably: (i) urban and rural water supply services; (ii) urban and rural sanitation and wastewater management; (iii) climate change and urban resilience; and (iv) urban planning, development, and management.
To view ADB Organizational Chart, please click here.
The Associate Project Officer assists in general administration, portfolio management, project administration and project processing activities related to loans and technical assistance projects.
The incumbent will report to designated International Staff and senior National Staff.
• Provides technical and analytical support in managing and regularly updating the divisional portfolio performance database.
• Coordinates inputs from project teams to ensure data accuracy and consistency of individual Project Performance Report.
• Assists the Project Administration Unit (PAU) Head in analyzing the division’s portfolio performance, project administration workload, and operational efficiency of PAU.
• Assists the PAU Head in preparing consolidated reports of the division on portfolio performance and setting portfolio management milestones, including progress of physical implementation and achievement of intended output/goals.
• Monitors and analyzes the division’s performance on achieving contract awards/disbursement targets and coordinates with the concerned project analysts to facilitate achievement of such targets.
• Assists in the preparation of project completion reports / technical assistance completion reports.
• Supports project team leaders in implementing loans/technical assistance projects by analyzing and preparing comments/recommendations on (i) bidding documents for procurement of goods and services, selection of consultants and training institutions to ensure compliance with ADB guidelines and policies; (ii) executing agencies’ bid evaluation reports; (iii) executing agencies’ requests for approval of changes in project scope and implementation arrangements, reallocation of loan/technical assistance proceeds and extension of closing dates; and (iv) any project administration related transactions.
• For assigned projects, supports project processing staff in implementing advance actions and preparing all relevant documents including Reports and Recommendation of the President and Project Administration Memorandum/Facility Administration Manual (PAM/FAM).
• Provides guidance and on-the- job training to project analysts and administration staff within the division and performs other duties that may be assigned as reflected in the incumbent’s workplan.
Relevant Experience & Requirements
• Bachelor’s degree in engineering, planning, economics, finance, business administration or related fields; preferably with advanced training.
• At least 6 years of relevant professional experience.
• Substantial knowledge and experience of project processing, project administration, data management and reporting, and general administration.
• Ability to research, analyze, and check data from external and internal sources, reconcile or explain inconsistencies and perform statistical calculations.
• Ability to support on high value procurement and consultant recruitment.
• Proficiency in Microsoft Excel and database management methods.
• High level of proficiency in use of the Internet and standard computer applications
• For other competencies, relevant to the position, please refer to the link for ADB Competency Framework for National Staff Levels 1 – 2.
The selected candidate, if new to ADB, is appointed for an initial term of 3 years.
ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.