Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.
1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle
Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).
In the event that the staff appointed to a new category (i.e. from AS to NS, or from NS to IS) is rated at 2 or lower in the first two performance reviews after appointment at the new level, they will return to the level occupied immediately prior to their appointment in the new category.
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
The position is assigned in the Procurement Division 1 (PFP1) within the Procurement, Portfolio and Financial Management Department (PPFD). PPFD is responsible for reviewing ADB’s borrowers procurement activities to ensure compliance with ADB policies and regulations; providing advice on procurement to ADB management and staff; advertising opportunities and contract awards on the ADB website; preparing and issuing standard bidding documents; and chairing the Procurement Committee.
To view ADB Organizational Chart, please click here.
The Associate Procurement Analyst will work independently on all or a combination of the following tasks and/or clearly defined areas, depending on the assignment/instructions from supervisors. The incumbent will report to designated International Staff and/or senior National Staff.
- Conduct review of draft Advance Contracting Notices and Invitation for Prequalification (IFPs)/Invitation for Bids (IFBs) sent by RD staff and provide initial comments on these notices, including verifying consistency with the bidding document, application of e-procurement and universal procurement. Secure Procurement Specialist’s clearance to post the IFPs/IFBs. Convert content to the required format for posting in adb.org. Coordinate with the United Nations Development Business (UNDB) for the inclusion of ADB notices in UNDB advertisement.
- Serve as Procurement Review System (PRS) system administrator and regularly update PPFD’s maintenance table. Provide inputs in formulating business requirements and enhancing existing functionalities of PRS in support of procurement reform. Participate in user acceptance testing and in technical working group meetings with the Office of Information Systems & Technology (OIST) and Regional Departments (RDs).
- Provide inputs in formulating new features or enhancements of Electronic Procurement Approval Form (ePAF) in support of procurement reform. Participate in working group meeting and in user acceptance testing. Prepare or update ePAF’s quick reference guide. Respond to queries and provide support to ePAF user.
- Regularly collect and consolidate data from the approved ePAF, PRS, relevant financial system, and from RD staff and input relevant information to the high value procurement monitoring tracking sheet. Reconcile data as necessary and fill in gaps by obtaining information from the project team. Analyze data and prepare weekly reminders, monthly reports and reports requested by Management. Responsible for the preparation and submission of monthly Procurement Support Unit (PSU) service standards report.
- Maintain and ensure consistency of information in the procurement sites and coordinate with relevant focal points for timely uploading of latest procurement documents and reports.
- Process procurement queries received from Information Request Tracking System (IRTS) found in adb.org, forward to concerned Procurement Specialist and follow up as needed. Responsible for knowledge products related procurement of goods and works.
- Coordinate with the Department of Communications and editors for editorial compliance – manuscript editing, typesetting, proof reading, page proof, and creation of web-ready, print-ready PDF, final word extraction, and website posting. Coordinate with concerned Office of Administrative Services (OAS) unit for printing of documents.
- Monitor Electronic Government Procurement (eGP) system and country assessments, country action plans, and countries using (or piloting use of) Software as a System. Monitor projects and packages using eGP systems. Develop eGP data management system. Maintain eGP website and other social media accounts used to share eGP news and development globally to network members.
- Assist concerned supervisor in the recruitment and/or contract administration of consultants. Ensure that any request or query addressed to PSU is attended promptly and handled appropriately.
- Perform other duties that may be assigned by the PSU Head and other supervisors and as reflected in the incumbent’s workplan.
Relevant Experience & Requirements
- Bachelor’s degree in law, business management, engineering, information technology or relevant fields. Alternatively, university degree in related fields combined with additional relevant professional experience can be considered if procurement-related experience is demonstrated
- At least 5 years relevant professional experience
- Excellent written and verbal communication skills in English is required
- Strong working experience in project management and procurement preferably gained working with private sector, government institutions and multilateral development financed projects
- Strong analytical skills in dealing with and understanding of issues, challenges and opportunities related to project management and procurement
- Demonstrated knowledge and experience in collecting, managing, analyzing and interpreting procurement related quantitative and qualitative information generated by IT systems and accessing data bases
- Good analytical skills, including the ability to accurately organize and present data and write reports
- ICT skills (MS Word, Excel, PowerPoint)
- Able to liaise and work effectively with staff within own work location and throughout ADB
- Able to work collaboratively with teams as a constructive team member.
- Please refer to the link for ADB Competency Framework for AS6 – AS7.
General Considerations The selected candidate is appointed for an initial term of three (3) years. ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience. ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.