Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.
1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle
Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
The position is assigned in the Office of the Director General (PAOD) within the Pacific Department (PARD). PARD is responsible for providing leadership, innovation, lending, project implementation and knowledge sharing for ADB’s sector and thematic work that covers operations in Pacific countries. PAOD provides overall support to the PARD management in terms of programming, portfolio management, results monitoring, budget, human resources and other administrative matters, and implementation of ADB’s long-term strategic framework to deliver projects that create economic and development impact in the region.
To view ADB Organizational Chart, please click here.
The Associate Operations Coordinator will support the Institutional Coordination Specialist in coordinating the department’s human and financial resources requirements, enhancing internal departmental communications, implementing ADB-wide strategies and policies at the departmental level, and preparing, implementing, and monitoring new human resource/administration initiatives. The incumbent will report to the designated International Staff.
- Coordinates the department’s human resources requirements and works closely with relevant Budget, People and Management Systems Department (BPMSD) staff on recruitment and selection, onboarding, promotion, learning and development, performance management, benefits administration, resignation, and retirement.
- Facilitates preparation of recommendations for staff’s confirmation, end of fixed term appointment, end of field office assignment, transfer, redesignation, and outposting.
- Identifies and monitors participation of PARD staff to relevant learning programs. Manages and monitors the implementation and allocation of PARD external training fund.
- Monitors and ensures staff’s compliance to the Time Management System and output registration system.
- Supports the delivery of various engagement and rewards and recognition programs such as the departmental townhall meetings, roundtable discussions, retreats, bravo awards, and staff recreation activities. Provides inputs to PARD’s Pacific Pulse newsletter.
- Gathers data and provides analytical support for the preparation of the strategic departmental staffing plan and the annual workforce analysis. Analyzes statistical data on strategic staffing plan, provides sound recommendations for organizational development, and monitors the implementation of PARD’s staffing plans and other institutional initiative, strategies and policies.
- Prepares PARD’s budget proposal, coordinates budget allocation with concerned divisions/field offices, monitors budget utilization, and supports the reviews of midyear budget and proposes adjustments, as needed. Coordinates with the Budget and Management Services Division (BPBM) regarding budget policies, procedures and systems; and maintain related databases and systems.
- Supports the preparation of funding utilization report for the Australia and New Zealand-ADB Pacific Partnership Facility fund.
- Supports the department’s knowledge management activities, undertake activities and other analytical requirements as assigned by the Institutional Coordination Specialist and reflected in the incumbent’s workplan.
Relevant Experience & Requirements
- Bachelor’s degree in human resources, economics, business administration, or related fields.
- At least 5 years of relevant professional experience.
- Demonstrates knowledge and understanding of ADB HR and budget processes and procedures.
- Able to undertake background research and analysis on difficult but well-defined tasks, collect and organize required data and information, and prepare notes, papers and sections of reports.
- In-depth understanding of the interactions between different ADB work areas and relevant workflows and their purposes.
- Good analytical thinking with ability to make simple causal links, pro-and-con lists and analyses to reach a decision; and set priorities for tasks in order of importance.
- Able to liaise and work effectively with other staff within own work location and with colleagues throughout ADB.
- Excellent oral and written communication skills in English.
- Please refer to the link for ADB Competency Framework for Administrative Staff 6.
The selected candidate, if new to ADB, is appointed for an initial term of 3 years.
ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.