General Purpose of Job
Performs administrative duties and office support functions in support of a manager, group of managers, and/or assigned team members.
Answers departmental calls, responds to inquiries, forwards calls to appropriate parties, and/or takes messages.
Handles travel and meeting arrangements, drafts correspondence, schedules meetings, prepares standard reports, and greets and directs visitors.
Provides assistance to a department leader and or assigned team on routine department/division projects.
Complies basic operational reports and assists in the maintenance of the department’s budgets.
Orders and maintains supplies and, where appropriate, arranges for equipment maintenance and repair.
May routinely interact with Members of the Association and responds to routine inquiries, referring only complex matters to next level issues resolvers.
Assist the department head and/or with support services such as the production/tracking of purchase orders, preparation/progress tracking of master project schedules, grant preparation and compliance [where
applicable], and, interfacing with other departments on administrative issues.
Performs other related duties as required.
Basic Qualifications & Interests (BQIs)
Possession of a high school diploma or GED.
At least three years’ experience providing administrative support in a business setting.
Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
Basic level skill in Microsoft Excel (for example: opening a workbook, inserting a row, selecting font style and size, formatting cells as currency, using copy, paste and save functions, aligning text, selecting cells, renaming a worksheet, inserting a column, selecting a chart style, inserting a worksheet, setting margins, selecting page orientation, using spell check and/or printing worksheets).
Preferred Qualifications & Interests (PQIs)
Possession of an Associate’s Degree from an accredited college or university.
As a normal course of business, this job will typically require travel of up to 5% of the time.
The American Bar Association is an Equal Opportunity, Affirmative Action Employer of all protected classes including veterans and individuals with disabilities.
Women, minorities, veterans, and individuals with disabilities are encouraged to apply. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with the American Bar Association please call 312-988-5188.