Job Title: Administrative Assistant

Reports to: Director of Institute of Global Health

Group/Department: Institute of Global Health, UGHE

Location: Butaro, Rwanda

Position Overview

The Administrative Assistant will provide administrative and research support to the Institute of Global Health. S/he will provide administrative support, including meeting scheduling, academic policy development, and other administrative duties. S/he will also be involved in projects pertaining to programs within IGH. This position is a fantastic opportunity for the Administrative Assistant to develop his/her research skills.

The ideal candidate for this position is someone who is highly self-motivated and passionate about higher education and global health with superior attention to detail and organizational skills. The Administrative Assistant will have experience with a wide range of academic and administrative tasks, have the ability to work independently as well as part of a team, and have mastered effective communication. The Administrative Assistant will interact with staff at all levels and across offices, as well as important external constituents. S/he must be exceedingly well organized, diplomatic, flexible, resourceful, and proactive. The Administrative Assistant must exhibit great discretion, handle confidential matters with the utmost care, and possess a high level of sophistication in managing complex issues.

 Responsibilities

Administrative

•       Provides general administrative support to the teams (i.e. data collection and entry, basic data analysis, background research, etc.)
•         Supports the IGH team with day to day operation
•         Schedules and coordinates meetings for the IGH, including communicating the agenda and taking minutes during these meetings
•           Manages the team calendar and meeting scheduling
•           Supports the team’s external relations, including the organization of visitors’ itineraries as needed
•           Serves as a key point of contact for faculty logistics, including flight booking and transportation

Academic Planning & Development

• Provides support in academic scheduling
• Provides support in academic quality assurance activities (i.e. administrative support, data collection, data analysis)

Research

• Support IGH research in partnership with UGHE faculty and staff
• Support with data collection and conducting qualitative and/or quantitative analyses, including data management;
• Support in writing project deliverables, such as protocols, reports, and publications;
• Conduct literature searches and reviews and support with ethics review submissions;
• Support resource mobilization for IGH programming, including preparing grant applications to external funding sources, coordinating reporting to external funders, and managing financial approvals and other financial processes.

Qualifications 

• Bachelor’s degree in education, health, social science, business, humanities, or in another relevant field; Master’s degree preferred.
• Work experience in administrative, executive assistant, and/or personal assistant role(s) in an educational setting
• Fluency in Microsoft Word, Excel, PowerPoint, and Google Drive
• Ability to manage and prioritize projects with high attention to detail
• Ability to work under pressure, meet tight deadlines, and manage competing priorities
• Health sciences and/or global health content knowledge preferred
• Experience working in a higher education environment preferred
• Experience in multicultural working environment required; experience living and working in Sub-Saharan Africa preferred
• Excellent written and oral communication skills in English and Kinyarwanda required; French language skills desired 

 To Apply:   

Applicants should provide: (1) a resume, (2) a cover letter detailing interest and aptitude for the position, (3) names and contact information of three professional references who can attest to work experience, and (4) copies of all degrees earned. Please upload your cover letter and copies of degrees as a single PDF file under “Additional Files” on the application page.   

University of Global Health Equity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.  

Organization profile: 

The University of Global Health Equity (UGHE) is on a mission to radically change the way health care is delivered around the world. UGHE is a new university based in Rwanda that is growing the next generation of global health professionals—doctors, nurses, researchers, and public health and policy experts—into leaders and change makers who strive to deliver more equitable, quality health services for all. The University launched in Rwanda in September 2015 with the Master of Science in Global Health Delivery (MGHD). Through an academic experience uniquely rooted in the values of equity, students are empowered to both ease suffering at the bedside and drive transformational, systemic changes to the health system. UGHE is an initiative of Partners In Health (PIH), an internationally recognized non-profit organization whose mission is to provide a preferential option for the poor in health care.  

In over nearly three decades of operating alongside public sectors in countries around the world, PIH has developed a model to deliver high quality healthcare to some of the world’s most marginalized communities. Nowhere has this impact been more profound than in Rwanda, where Inshuti Mu Buzima—PIH’s sister organization—and our government partners have driven innovation for a decade.    

Members of the UGHE community are tenacious and resolute in our drive to attain social justice, make common cause with those in need, listen to and learn from others, and operate with honesty and humility as we uphold academic integrity and intellectual curiosity. The UGHE team seeks individuals committed to these values to join the team.  

 Commitment to Safeguarding and Prevention of Sexual Exploitation, Abuse and Sexual Harassment:    

At UGHE, we are committed to ensuring that those who benefit from our work- including community members – as well as our students, contractors, staff and visitors to our campus are treated with dignity and respect and protected from sexual exploitation, abuse and harassment and any form of systemic abuse, whilst reducing risk and vulnerabilities. A range of pre-employment checks will be undertaken in conformity with UGHE’s policy.  

UGHE will request information from applicants’ previous employers about any findings of fraud, harassment, sexual harassment and any form of systemic abuse or incidents under investigation when the applicant left employment.  By submitting an application, the job applicant confirms their understanding of these recruitment procedures.