Job Title: Administrative Assistant
Reports to: Director of Institute of Global Health
Group/Department: Institute of Global Health, UGHE
Location: Butaro, Rwanda
The University of Global Health Equity (UGHE) is an initiative of Partners In Health (PIH), an internationally recognized non-profit organization whose mission is to provide a preferential option for the poor in health care. In over nearly three decades of operating alongside public sectors in countries around the world, PIH has developed a model to deliver high quality health care to some of the world’s most marginalized communities. Nowhere has this impact been more profound than in Rwanda, where Inshuti Mu Buzima—PIH’s sister organization—and our government partners have driven innovation for a decade.
Members of the UGHE community are tenacious and resolute in our drive to attain social justice, make common cause with those in needed, listen to and learn from others, and operate with honesty and humility as we uphold academic integrity and intellectual curiosity. The University of Global Health Equity seeks individuals committed to these values to join the team.
The Administrative Assistant will provide administrative and research support to the Institute of Global Health. S/he will provide administrative support, including meeting scheduling, academic policy development, and other administrative duties. S/he will also be involved in projects pertaining to programs within IGH. This position is a fantastic opportunity for the Administrative Assistant to develop his/her research skills.
The ideal candidate for this position is someone who is highly self-motivated and passionate about higher education and global health with superior attention to detail and organizational skills. The Administrative Assistant will have experience with a wide range of academic and administrative tasks, have the ability to work independently as well as part of a team, and have mastered effective communication. The Administrative Assistant will interact with staff at all levels and across offices, as well as important external constituents. S/he must be exceedingly well organized, diplomatic, flexible, resourceful, and proactive. The Administrative Assistant must exhibit great discretion, handle confidential matters with the utmost care, and possess a high level of sophistication in managing complex issues.
- Provides general administrative support to the teams (i.e. data collection and entry, basic data analysis, background research, etc.)
- Supports the IGH team with day to day operation
- Schedules and coordinates meetings for the IGH, including communicating the agenda and taking minutes during these meetings
- Manages the team calendar and meeting scheduling
- Supports the team’s external relations, including the organization of visitors’ itineraries as needed
- Serves as a key point of contact for faculty logistics, including flight booking and transportation
Academic Planning & Development
- Provides support in academic scheduling
- Provides support in academic quality assurance activities (i.e. administrative support, data collection, data analysis)
- Support IGH research in partnership with UGHE faculty and staff
- Support with data collection and conducting qualitative and/or quantitative analyses, including data management;
- Support in writing project deliverables, such as protocols, reports, and publications;
- Conduct literature searches and reviews and support with ethics review submissions;
- Support resource mobilization for IGH programming, including preparing grant applications to external funding sources, coordinating reporting to external funders, and managing financial approvals and other financial processes.
- Bachelor’s degree in education, health, social science, business, humanities, or in another relevant field; Master’s degree preferred.
- Work experience in administrative, executive assistant, and/or personal assistant role(s) in an educational setting
- Fluency in Microsoft Word, Excel, PowerPoint, and Google Drive
- Ability to manage and prioritize projects with high attention to detail
- Ability to work under pressure, meet tight deadlines, and manage competing priorities
- Health sciences and/or global health content knowledge preferred
- Experience working in a higher education environment preferred
- Experience in multicultural working environment required; experience living and working in Sub-Saharan Africa preferred
- Excellent written and oral communication skills in English and Kinyarwanda required; French language skills desired