Administrative Assistant, Kyrgyz Republic

Improved
Basic Education in the Kyrgyz Republic (IBE-KR)

RTI was recently awarded a 5 years
long contract from USAID to advance basic education in the Kyrgyz Republic. The
Improved Basic Education in the Kyrgyz Republic (IBE-KR) project will result in
improved early grade learning outcomes in grades 1-4. IBE-KR will achieve this
goal through the following objectives- Objective 1: Improved instructional
quality in reading, numeracy, and math; Objective 2: Improved formal and
non-formal learning environments; Objective 3: A strengthened education system
for primary education. IBE-KR will work closely with the Ministry of Education
and Science (MOES) to achieve project goals.

Position Summary

The USAID-funded ‘Improving
Basic Education in Kyrgyz Republic’ project is currently accepting applications
for an Administrative
Assistant. Successful candidates must possess excellent oral and written
communication skills in English. Position is based in Bishkek, Kyrgyz
Republic. 

The
Administrative Assistant/Receptionist position will provide overall
administrative and logistical support to the Bishkek office of the Improved
Basic Education in the Kyrgyz Republic (IBE-KR) Project. The Administrative
Assistant/Receptionist reports to the Finance, HR, & Administration Director
based in Bishkek.

Essential Duties:

• Manage
  office tasks, such as filing, generating reports and presentations, setting up
  for meetings, and ordering supplies, coordinate transportation schedule

• Organize,
  schedule and support the making of business appointments

• Make
  travel arrangements, such as booking flights, cars, and making hotel
  reservations for project staff

• Process
  visa forms and obtaining visas from foreign embassies and the MFA of the KR

• Provide
  registration of the international staff and visitors.

• Receive
  telephone calls and visitors, maintain polite and professional communication

• Coordinate
  travel for project and activities that may involve courier services, accredited
  travel agencies, car rental companies, hotels and other suppliers, and request
  for travel advances, in accordance with Finance and Administration (F&A)
  policies and procedures;

• Maintain
  inventory of the office equipment and materials, schedule repairs and routine
  maintenance of all project equipment

• Assist
  in logistical arrangements for meetings and workshops conducted in Bishkek
  i.e., preparation of training materials, request for workshop supplies,
  arrangement of travel and lodging accommodation of participants, request for
  cash advance, as applicable and necessary;

• Provide
  support to the project in producing letters and other correspondence, preparing
  basic tables and graphics, as needed, and in the reproduction and assembling of
  reports;

• Assist
  in the collection/collation of data or information needed in the preparation of
  reports, as necessary, including collection and encoding of Attendance Sheets
  for cost share reporting;

• Establish
  and maintain an efficient filing system of project documents specific to the
  project according to the established filing system of the Project;

• Coordinate
  the timely processing and payment of all staff travel claims, vendor and
  supplier payments and other transactions with Finance;

• Maintain
  registration of priority incoming and outgoing communications; handle shipping/
  mailing/ delivery of outgoing communications with the use of couriers;

• Provide
  general assistance and logistic support for program staff

• Perform
  other tasks as may be assigned by the supervisor.

Reporting
Line: This position will
report to the Finance, HR and Admin Director (FHRAD)