The Intersection of Calling and Career

World Vision is hiring an Administrative Assistant to support the Corporate Services Division.

01 At a Glance 

Role: Administrative Assistant I (Limited Term, 12-month term only) 

Location: On-site from Federal Way, WA.

Hours: 8:00 AM – 5:00 PM Pacific, with a 15-minute morning break, 60-minute lunch break, and 15-minute afternoon break

Reports to: Corporate Services Manager

Education and Experience: Requires a high school diploma or GED and at least 2 years of related work experience – or –  Bachelor’s degree in related field, with related experience preferred. Experience using with MS Office (Outlook, Word, Teams) is preferred.  

Salary Range: The hourly rate is expected be between $19.00 – $21.25/hour, dependent on the individual’s experience and qualifications. Information about our comprehensive work benefits can be found in Section 07.

02 The Job:

As an Administrative Assistant I, you will primarily serve the Service Desk by providing coordination, tracking, and documentation of the tasks necessary to keep the building operations of World Vision running in an orderly and efficient manner. You will provide recurring coverage for the front lobby and shipping area as necessary. In these functions, you will perform a wide range and variety of administrative duties guided through established procedures. You will need to be able to work independently, be self-motivated, and accept guidance and feedback. You will carry out our Christian organization’s mission, vision, and strategies while personifying the ministry of World Vision by witnessing to Christ and ministering to others through life, deed, word and sign. 

1. Keep Christ central in individual and corporate life. Actively participate in and contribute to the spiritual disciplines of the organization (Christian conduct, devotions, chapel, prayer, worship); incorporate WV Core Values into decisions within scope of role. 
2. Perform diverse administrative duties that may include confidential information. 
3. Coordinate meetings, maintain calendars, and make travel arrangements as needed. 
4. Draft letters, reports, and memos, including responding to routine mail using appropriate content and format. Compile, format, produce, sort, and/or distribute mail/computer reports as required in an accurate and timely way. 
5. Perform research as needed, utilizing databases or the Internet. 
6. Perform special projects and/or monitor project schedules as required. 
7. Review and proofread documents, ensuring correct spelling, grammar, syntax and content. 
8. Work collaboratively with team members when assigned to work as part of a team. 
9. Perform other duties as assigned. 
10. Maintain awareness of corporate goals, objectives, organizational announcements, and activities. Reference and follow organizational policies and procedures, seeking clarity as needed. 

03 Education and Experience: Requires a high school diploma or GED and at least 2 years of related work experience –or- Bachelor’s degree in related field, with related experience preferred. Experience using with MS Office (Outlook, Word, Teams) is preferred.

04 You Bring These Skills:

• Attention to Detail: Accomplishes tasks thoroughly, showing concern for all the areas involved no matter how small, at the appropriate level for the task. 
• Time Management: Arrives at work on time and follows scheduled breaks to ensure continuity of coverage. 
• Office Procedures and Practices: Demonstrates knowledge of general office procedures and practices.  
• Customer Service Orientation: Demonstrates concern for meeting customer needs in a manner that provides satisfaction for the customer using available resources 
• Professional Maturity: Maintains a positive outlook, works constructively under pressure. Responds resourcefully when challenges arise and accepts responsibility for actions, learning and change. 
• Balancing Multiple Priorities: Balances the needs and interests of various stakeholders and makes decisions involving competing goals, objectives and alternatives. Prioritizes tasks and redirects work effort in response to changes in priorities.  
• Oral and Written Communication: Effectively expresses ideas, thoughts and concepts verbally and in writing, using correct grammar, organization and structure 
• English Language Proficiency: The ability to speak, understand, and write fluently in English. 

05 About World Vision USA When you work at World Vision, your passions and talents come together to meet the greatest needs in the world today. We go to ends of the earth and into the margins. Where few go and the road is less traveled. Because Jesus is alive in the hardest places to be a child. We are dangerously soft-hearted. But just the right kind of dangerous. That’s because we’re a global Christian humanitarian organization. We partner with children, families, and their communities to reach their full potential by tackling the causes of poverty and injustice. We empower people out of poverty. For real. For good. For over the last 70 years. Jesus’ love at the center. Always. We’re Christian and follow Jesus’ example to show unconditional love to the poor and oppressed. Serving every child we can regardless of faith. Are you feeling called to explore joining us? We hope so.

06 Salary Range & Benefits  Your compensation and benefits are important to you so they’re important to us. The full salary range is $16.00 – $23.00/hour. This applies to locations with a market similar to our U.S. HQ in the Greater Seattle area. Typical hiring range is $19.00 – $21.25/hour. Job offers within the range are based on relevant job qualifications and pay equity. In addition, we have a robust and comprehensive benefits package to round out our total compensation package. Click here to learn more.

07 To Apply: Submit your updated resume below.

08 What happens next? Short-listed candidates will be contacted by a member of our recruiting staff to participate in a phone interview. Moving deeper into our selection process, you can expect to participate in an on-site 1:1 interview with the hiring manager, then end with an on-site final panel interview. The hired individual should expect to start in mid-January 2024.