Position Title: Youth Program Assistant
Location: Gallup, NM
COPE (Community Outreach and Patient Empowerment) is a nonprofit organization located in Gallup, NM, that seeks to address chronic disease health disparities in Navajo Nation. We obtained two years of funding from an anonymous donor for the Youth Empowerment Stories project to recruit local youth (12-24) who are passionate about positively impacting their communities through various forms of storytelling, youth dialogue, and community projects. The project also aims to create an inter-tribal dialogue between youth based in Navajo Nation and youth in the Southwest. In Navajo Nation, we currently work with youth in Window Rock, Tohatchi, Tse Yi Gai, Shonto, Fort Wingate, and Tuba City. Youth learn about traditional stories in their respective communities and use these teachings as a lens to understand issues within their own communities. With technical training in creative writing and film making, the youth then use this knowledge to tell their own stories and engage in practical community projects to put their knowledge to practice. Additionally, the youth program focuses on increasing communication and leadership skills. Youth leaders participate in monthly workshops, as well as quarterly retreats, site visits, and other opportunities as they arise.
The Youth Program Assistant will work under the supervision and guidance of the Youth Program Specialist. The Assistant will be responsible for carrying out organizational activities for the Youth Empowerment Stories (YES) project in close partnership with other collaborators and partners including but not limited to the Bread Loaf School of English, the Bread Loaf Teacher’s Network, among others. Activities will include coordinating YES planning and activities, communication with COPE staff, partners, youth leaders, and parents/guardians. This includes communicating YES activities to various stakeholders through face-to-face meetings, emails, written reports, presentations, and other methods of communication; getting input from stakeholders and incorporating these changes into program activities; and coordinating daily activities such as training activities, meetings, and other events. The Assistant will aid the Youth Program Specialist on YES communications tracking/reporting, support the coordination of meetings, as well as other administrative and grant reporting related tasks. This position reports to the Youth Program Specialist and has no direct reports.
- Support to Youth Program Activities (75%)
- Assisting in planning, organizing and carrying out all youth activities.
- Working with Youth Program Specialist, consultants, community members, various stakeholders to effectively coordinate all logistics for a monthly gathering, seasonal retreats, annual conferences, and community events; such as printing, refreshments, lodging and travel, preparation and distribution of event materials.
- Collaborating and cooperating with partners to carry out all YES activities in timely manner and responding to feedback from participants.
- Frequent, clear communication and transparency with Youth Program Specialist, COPE staff and external partners to ensure quality and timely completion of activities.
- Provide mentorship and leadership support to youth via site visits in community, email, phone call, text and/or to facilitate a consistent, encouraging relationship—to ensure youth leaders are being supported.
- Consistent and timely communication with the youth leaders and his/ her parents to provide updates; invitations, check-ins, etc. through emails, texts, and phone calls.
- Responsible for scheduling and facilitating phone calls with the Bread Loaf School of English (Teacher Network and Next Generation Leadership Network), and other partners to carry out activities. As well as keeping up to date on email exchanges with the Youth Program team.
- Present on the activities of COPE and YES to a variety of audiences and providing updates to stakeholders, including building relationships with the community and networking with other partners to facilitate future collaborations with the youth leaders.
- Administration and communications (20%)
- Manage a database related to COPE cohort to assess program evaluation. This includes data entry, data analysis, and preparation of reports. Assisting with program evaluation, including entry of competency assessments and survey data, summarizing findings, and providing reports and feedback to COPE staff and other participants.
- Maintain, monitor and regularly post on youth program related social media: NCHO webpage on COPE website, Facebook, and Instagram to keep the public up to date on all YES related activities.
- Assist in the development of draft reports, grant proposals and/or information pamphlets for stakeholders.
- Assist with completing monthly credit card expense reports.
- Submit mileage reimbursements for COPE’s youth leaders after events and other post-event administrative follow-up with partners and youth.
- Perform other duties and assist other COPE teams, as assigned (5%)
- Some college, Associates and/or Bachelor’s degree preferred.
- Strong interest and motivation to mentor Navajo youth. Experience in youth programming preferred.
- Knowledge of Navajo language, culture, beliefs and practices—a strong plus.
- Possess strong communication skills (reading, speaking, writing, and listening).
- Willing to work on weekends at least once a month.
- Flexible and adaptable in a continuously changing environment.
- Must be willing to reside in or around Gallup, NM for the duration of the position.
- Must have own reliable transportation and a valid driver’s license and be willing to use it for work travel, including making long work drives.
- Excellent organizational skills and ability to prioritize a variety of tasks.
- Ability to demonstrate professionalism and respect for the needs of youth leaders, parents, COPE staff and partners.
- Reliable and punctual.