The WBG consists of five specialized institutions: the International Bank for Reconstruction and Development (IBRD), the International Development Association (IDA), the International Finance Corporation (IFC), the Multilateral Investment Guarantee Agency (MIGA), and the International Centre for the Settlement of Investment Disputes (ICSID). The World Bank is organized into six client-facing Regional Vice-Presidencies, several corporate functions, and is introducing fourteen Global Practices as well as five Cross-Cutting Solution Areas to bring best-in-class knowledge and solutions to regional and country clients
The WBG serves 22 client countries in the East Asia and Pacific (EAP) region, with a total population of about 1.9 billion people and a GNI per capita of about $1,100. Clients range from middle-income countries to low income IDA only countries, and to fragile states and small island economies in the Pacific.
The World Bank’s strategy in EAP is focused on fighting poverty and achieving the MDGs, through
(1) supporting growth and maximizing the potential economic gains from global and regional economic integration and trade;
(2) managing the challenge of rapid social and economic transition and promoting improved governance;
(3) maintaining engagement with the full range of clients by providing cutting-edge development knowledge and capacity;
(4) the demonstration effect of well-designed projects and demand-driven analytic work
(5) mobilizing partners to leverage the available financial and knowledge resources around common development goals and strategies.
The Republic of Korea (ROK) is a key development partner of the WBG and the WBG Korea Office located in Songdo, Incheon, is designed as a hub and a conduit for WBG-ROK cooperation in other countries. The World Bank Group’s International Finance Corporation (IFC) and Multilateral Investment Guarantee Agency (MIGA) have a satellite office in Seoul.
The WBG is committed to achieving diversity in race, gender, nationality, culture, and educational background. Individuals with disabilities are equally encouraged to apply.
The Team Assistant will be a core member of WBG Korea Office, recruited locally, and will report directly to the Special Representative of the WBG Korea Office.
The incumbent will provide a full range of operational, secretary and administrative support/assistance in the implementation of the office’s work program.
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment.
2. Coordinates schedules taking priorities into account, monitors changes, and communicates the information to appropriate staff, inside and outside the immediate work unit, including officials outside the Bank Group.
3. Assists, as appropriate, in handling client relationship and functions as an important point of contact between the clients, partners and project teams;
4. Uses word processing and other standard software packages to produce complex text, reports, figures, graphs, etc., according to standard Bank formats and distribution. Drafts routine correspondence and proofreads materials using proper grammar, punctuation, and style. Team Assistants regularly work in more than one language, to include basic translating/drafting a variety of standard documents, applying effective proofreading and grammar skills in English and other languages, etc. Attends meetings, interprets as needed, drafts minutes, and ensures timely clearance and distribution;
5. Assists and coordinates in preparation and logistical planning for various events, e.g., conferences, workshops, events, mission visits, etc;
6. In conjunction with and under guidance from staff in a specific discipline (i.e., Resource Management, etc.) monitor specific activities, (i.e., task budget, etc.) within their teams or clusters. Extracts proper data from World Bank internal systems (e.g., SAP), regularly updates information on the internal tracking system, and performs expenditure reconciliation;
7. Maintains up-to-date work unit project and other files and records (both paper and electronic);
8. Provides support during procurement cycles following the guidelines and policies of corporate procurement units; Administers vendor registrations and prepares, processes, and records payment request; Prepares Purchase Order commitment request and monitors PO commitment status; Communicates with local vendors for payment arrangement and adjustments;
9. Performs other duties as required by the team and agreed with the manager.
• Excellent knowledge of Microsoft Word, Excel, Outlook and PowerPoint
• Knowledge of and ability to execute business processes involving diverse and intricate work procedures related to the processing and production of assigned outputs in an accurate and timely manner.
• Effective time management and organizational skills and ability to produce high quality work under pressure.
• Demonstrated initiative and resourcefulness.
• Committed team player with demonstrated inter-personal skills and ability to work effectively in a multi-cultural environment.
• Ability to draft routine correspondence and edit materials using proper grammar, punctuation and style.
• Ability to adapt to changing business needs by continuous learning/training.
• Technology and systems knowledge – Demonstrates advanced knowledge and experience working with Microsoft office applications (Excel, PowerPoint, Word, etc.). Has ability and willingness to maintain up-to-date knowledge and skills as technology.
• Project and task management – Exhibits good organizational, problem-solving skills and ability to work competently with minimal supervision. Demonstrates attention to detail and quality. Has ability to manage multiple tasks and complete tasks within agreed schedule.
• Institutional policies, processes, and procedures – Demonstrates knowledge of own department’s programs and products, knows key players, understands own role. Displays understanding of WB policies and procedures relevant to the area of assigned responsibilities and is able to apply/ implement them.
• Versatility and adaptability- Demonstrates flexibility and is receptive to the implementation of new solutions. Is willing to stretch own capability. Demonstrates motivation to avail and adapt oneself to effecting change.
• Client Orientation – Exhibits positive and professional client service attitude; is able to understand clients’ needs and complete them professionally.
• Drive for Results – Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results, and has the personal organization to do so.
• Teamwork (Collaboration) and Inclusion – Collaborates with other team members and contributes productively to the team’s work and output, demonstrating respect for different points of view.
•Knowledge, Learning and Communication – Has good knowledge of official unit’s language(s). Able to write clearly, edit and proofread draft communications. Able learn and share knowledge/information across the unit.
•Business Judgment and Analytical Decision Making – Uses critical thinking and makes smart decisions to solve problems. Able to manage information and support retention and disposition of information and records. Can search, report, and deliver basic information from various sources and independently respond to basic inquires.