The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
The humanitarian situation in Libya has deteriorated consistently over many months, with more than 2.4 million people requiring assistance, including over 400,000 IDPs and 250,000 refugees and migrants. In response, the IRC’s Emergency Unit is launching emergency programming in Libya, starting with emergency health and reproductive health activities aiming to strengthen the capacity of the Ministry of Health and medical facilities. The IRC anticipates delivering these and future activities directly and in partnership with local civil society organizations.
SCOPE OF WORK
Under the direct supervision of the Country Director, this position is responsible for the management and delivery of effective Supply Chain support to Libya emergency response interventions in compliance with IRC and donor regulations. Key responsibilities include procurement, warehouse management, transportation management, inventory and asset management. The Supply Chain Coordinator will be roving to IRC offices in Misrata and Tripoli, Libya, and in Tunis, Tunisia.
- Understand, implement and monitor adherence to IRC Supply Chain policies and procedures Procurement, Asset and Inventory Management, Vehicle and Equipment Management and Drug Management. Advise all emergency response team members on appropriate forms and procedures related to Supply Chain. Ensure that all operational departments understand the Emergency Procurement Protocol to ensure ability to do rapid procurement of items such as non-food items, health and hygiene materials.
- Provide hands-on support for rapid procurement – either directly or hand-in-hand with existing Supply Chain staff. Track and monitor outstanding PRs and POs for the emergency response. Ensure timely delivery of all materials. Ensure good communication with requesting emergency response leads about their requirements and inform of expected delivery issues.
- Maintain accurate, up-to-date files for all procurement (including Purchase Requests, Purchase Orders, service and good contracts, Delivery Reports, waybills, etc.) in tandem with Supply Chain records within IRC Libya.
- Establish and maintain appropriate warehousing facilities and stock-keeping records (including stock cards, bin cards, Store Releases, etc.) for all emergency response materials, ensuring they are secure, safe, properly registered and well managed.
- Support movement planning and transport needs for emergency response teams.
- Provide indirect but close management and training of Supply Chain staff recruited as part of response, noting that these positions will be sitting within IRC’s existing offices/Supply Chain teams. The Supply Chain staff (Officer(s) and Assistant(s)) recruited for the IDP response are an extension of the existing Supply Chain teams.
- Maintain very close communication with the teams in each office where emergency response activities are carried out.
- Where and when possible, participate in Logistics Cluster meetings related to the emergency response.
- Any other duties as assigned by the supervisor to enable and develop IRC programs.
- University degree, and advances professional certification in supply chain management
- 6+ years experience developing and managing supply chain/logistics functions in an INGO, including 3 years in emergency/conflict areas
- Demonstrated ability to identify, recommend and implement best practice approaches to ensure rapid, consistent, high quality management and service provision in an emergency environment
- Prior experience managing supply chain functions in large, complex programs including NFI and drug distributions, international procurement, experience with USG, European, DFID and UN procurement regulations, and budget development and oversight..
- Demonstrated skills in building strong teams and establishing new operations , including ability to communicate and work effectively with senior management, operating and program staff and functions
- Strong computer, radio and communication equipment skills, and licensed and able to drive manual transmission, 4WD vehicles
- Bilingual English and Arabic required