ICF is growing and we are currently seeking a Subcontracts Administrator to join our procurement team. You will assist our team with subcontracts administration to include reviewing and negotiating Nondisclosure Agreements, Teaming Agreements, subcontracts, and other contractually related documents.
Our team is currently working remotely. This position can be based out of any ICF office in the United States with the requirement that you will need to work East Coast business hours. This position is open to telecommute.
What you will do:
- Ensure timely processing of subcontract requisitions through processing or preparation of Request for Quotes (RFQ), and/or Request for Proposals (RFP)
- Verification of accuracy and completion of proposal packages
- Coordinate with other divisions to clarify and ensure data is accurate
- Receive subcontractors’ responses to RFQ/RFP and determine each subcontractor’s ability to meet Company and Procurement requirements including preparation of justifications, price/cost analysis, and negotiation memorandums
- Prepare, negotiate and issue subcontract documents and amendments, including identification and inclusion of flow down requirements from the prime contract commensurate with delegated procurement authority
- Prepare reports and contractual correspondence for project manager, contracts group, small business liaison office, and clients
- Establish and maintain accurate tracking records tailored to each subcontract
- Maintain and update subcontractors’ files for internal and external audits applying ICF’s values, best practices, policies and procedures
- Perform subcontract closeout actions, complete file documentation, and forward subcontract files to storage
- Attend and serve as Subcontract representative at program and project meetings
What you will need:
- Bachelor’s degree or additional years of relevant work experience
- 2+ years of experience with cradle-to-grave Federal and/or State Government subcontract administration
- 2+ years of experience working with relevant laws, regulations, terms, conditions, and policies governing assigned contracts, including FAR, DFAR, and CAS
- Proficiency in MS Office Applications
Additional professional skills needed:
- Solid verbal, interpersonal and written communication skills
- Strong analytical, problem-solving, organizational, critical thinking and decision-making capabilities
- Team player with the ability to multi-task and work in a fast-paced high-volume environment
What we would like:
- Knowledge of Deltek Costpoint
- Knowledge of CPSR requirements
Working at ICF
Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.
We can only solve the world’s toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.
COVID-19 Policy: New or prospective U.S. employees must provide proof of complete vaccination on the date of their commencement of employment. If selected for employment, you will provide proof of your full vaccination status, defined as vaccinated two weeks after receiving the requisite number of doses of a COVID-19 vaccine approved or authorized for emergency use by the FDA.
Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email firstname.lastname@example.org and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination: EEO is the law and Pay Transparency Statement.
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