At the direction of the Asia-Pacific Program Manager, the Special Events Management Consultant will provide the following services:

• Drive planning and logistics for up to 250 people for a virtual Regional Disability Rights Dialogue
• Maintain up to date event schedules, workplans and budgets
• Support event related procurement processes, vendor management and sponsorships
• Take primary responsibility for the event run-of-show, including making/socializing adjustments;
• Provide day-of event support including coordinating with speakers and participants;
• Coordinate and support participant registration processes and maintain database of participant contact information;
• Liaise internally with staff and externally with vendors, partners and speakers;
• Provide event-related administrative support including maintaining records and supporting the processing of contracts, invoices and “thank you” letters/donor acknowledgments;
• Provide advice and support on virtual event accessibility such as coordinating with sign language interpretations, close captioning vendors etc.
• Assist with the preparation of event related communication products
• Set up and manage processes for timely communication between various internal teams working on events

Among the deliverables under this consultancy:

• Regular meetings with IFES staff;
• Short, written biweekly updates;
• Event management tools and documentation, including but not limited to, checklists, workplan, schedules, team contact lists and budgets;
• Successful delivery of event;
• Post-event correspondence and documentation (for example, a feature article);
• Post-event reports to include lessons learned and recommendations.

• University degree in the fields of hospitality, communications, public outreach or another relevant field; Full availability on – including the evening of the Regional Disability Rights Dialogue
• At least 10 years’ experience in event management, including in a leadership role and for large virtual events;
• Experience with official protocol, elected officials and politicians preferred;
• Experience with international audiences a plus;
• Proven success constructively interacting with sponsors, vendors, board members and staff at various levels throughout an organization;
• Ability to exercise sound judgement, be decisive, think on one’s feet and solve problems;
• Emotional intelligence and multicultural sensitivity; and
• Demonstrable organizational skills and facility in written and oral communications.

IFES is an Equal Opportunity and Affirmative Action Employer.

All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic.

IFES takes affirmative action with respect to the employment and promotion of women, minorities, individuals with disabilities, and covered veterans.