International Business & Technical Consultants, Inc. (IBTCI), a U.S. based international development consulting company established in 1987, has worked in over one hundred countries and implemented over three hundred projects. IBTCI serves government agencies, private sector companies and several donor agencies. IBTCI specializes in Monitoring & Evaluation (M&E) Reseach, and Learning across many sectors including, but not limited to, conflict and crisis, democracy and governance, economic growth, education, environment, and global health.
Job Title: Senior Program Associate
Department/Location: Agriculture & Food Security & Economic, Education & Growth
Reports To: Head of AFE3 or his/her Designee
Type: Regular Full-Time
Overview: IBTCI is currently seeking a Senior Program Associate. The successful candidate will work collaboratively with other members of the practice, as well as other IBTCI personnel to ensure that the necessary planning, develop and management activities function smoothly and efficiently. The Senior Program Associate will provide day-to-day project coordination and business development support and ensure financial and contractual compliance with client regulations and IBTCI corporate policies and procedures. The Senior Program Associate’s office location and practice area could change based on company discretion.
Essential Duties/Tasks and Responsibilities:
- Provide administrative, operational, financial and logistical support for assigned projects.
- Maintain knowledge of project issues, including current information on the operational environment and potential risks.
- Track project activities and personnel through planning, implementation and reporting phases, under the supervision of the Project Director and/or the Chief of Party.
- Maintain regular communication with project employees, consultants and country field offices to ensure that IBTCI staff and consultants are supported throughout the course of their assignments, facilitating smooth work processes.
- Orient/train project staff and consultants on IBTCI operations, procedures and tools.
- Collaborate with Contracts team to secure client approval on IBTCI employee and consultant travel.
- Coordinate employment and consultant agreement preparation in collaboration with operations departments.
- Track expenditures and carefully monitor overall award level budget.
- Collaborate with Finance & Accounting division to manage internal project financial reporting and systems and provide information for external reporting to USAID/client.
- Review monthly costs from subcontractors, field office reports, expatriate and local consultants’ timesheets, TORs, invoices, etc.
- Develop cost projections.
- Monitor project budgets and provide suggestions to management for realigning when necessary.
- Ensure project-related intellectual capital is properly captured, filed and disseminated.
- Arrange logistics for client technical experts, consultants and teams both in the U.S. and overseas.
- Collaborate with project consultants to ensure completion of financial forms and other paperwork.
- Monitor and track assignment and task order progress.
- Travel to field offices as needed.
- Conduct technical inputs as needed including qualitative and/or statistical analysis, background research for proposal preparation, market analysis for the practice, writing sections of technical reports, preparation of graphics using traditional and innovative data visualization techniques.
- Partner with staff and consultants to develop reports, work plans, ensuring timely submission and quality of content.
- Maintain familiarity with the contractual obligations outlined in our project contracts and contribute to compliance under the supervision of the project director and in consultation with the contracts manager.
- Work closely with practice leadership to manage and distribute workload to Program Associates and IPPS personnel.
- Delegate tasks to Program Associates and IPPS personnel; provide oversight and monitor their performance.
- Other duties as assigned.
- Coordinate recruitment activities by drafting job descriptions, monitor recruitment applications and follow-up with candidates.
- Short list candidates for hiring manager review.
- Draft non-technical sections of proposals.
- Submit final technical and cost proposals to relevant clients.
- Create and maintain proposal checklists for proposals.
- Conduct background research on specific proposals in preparation of the technical approach.
- Draft technical sections of proposals such as methodological approach, work plan, etc.
- Serve as lead associate for high-level bids.
- Promote integration of ideas and information among projects.
- Participate in initiatives within IBTCI related to corporate operations with developing standards, policies, management tools, training based on project experience.
- Contribute to knowledge management activities for the practice and IBTCI.
Additional Duties/Tasks and Responsibilities:
- Provide logistical support for workshops, meetings, trainings and USAID-sponsored conferences and other events.
- Respond to requests as directed by the practice leadership and/or chief of party.
- Participate in team-wide meetings and initiatives.
Preferred Knowledge, Skills and Abilities:
- Knowledge of international development issues.
- Previous field experience strongly preferred.
- Outstanding oral and written communication skills.
- Experience with budget development and monitoring preferred.
- Well-organized, attentive to detail and ability to handle multiple tasks simultaneously and within tight deadlines.
- Demonstrated ability to problem-solve complex issues using strong analytical skills and proactively anticipating work requirements.
- Excellent skills in teamwork and interpersonal communication.
- Full proficiency with Microsoft Office, particularly Word, Excel and PowerPoint.
- At least 5 years of work experience for Bachelor’s degree holders or 3 years of experience for Master’s degree holders or Bachelor’s or Master’s degree and 18 months of IBTCI work experience at the Associate level.
- Must be a team player and work well in groups, while also able to effectively work independently.
- Flexibility and adaptability required.
- Strict attention to detail required.
- Oral and written fluency in English required; fluency in another language preferred.
Education: Bachelor’s degree in international development, economics, or other relevant field required; Master’s degree preferred.
Working Environment: Work is typically performed in an office environment.
Physical Requirements: This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.
Supervisory Responsibility: This position does not have supervisory responsibilities.
Travel: International travel may be required and may include travel to fragile or conflict zones.
Work Authorization: Candidate must be authorized to work in the U.S.A.
IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws. We prohibit and do not tolerate any form of discrimination or harassment. VEVRAA Federal Contractor.
If you are an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability, or unable to use the online application system and need an alternative method for applying, you may contact Human Resources at 703-749-0100.