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PRIMARY FUNCTION/PURPOSE:
The Senior Manager, Audit and Compliance coordinates the day-to-day operations related to all donor required audits. The position is responsible for coordinating the preparation of required audit PBC data in close collaboration with Accounting and Program staff and supporting project audits carried out in both the field and HQ. Responsibilities include monitoring field office progress related to implementing Corrective Action Plans following audits, and developing appropriate improvements to organization-wide policies, internal controls, and training that strengthens IFES’ overall compliance capacity and performance. In addition, the position will oversee the IFES Compliance Hotline, lead ad-hoc fraud and compliance investigations, and coordinate state and country office registrations. The Senior Manager will also support the Director of Accounting with IFES’ annual institutional and A133 audits.
REPORTING LINES: The position reports to the CFO on all audit issues (70%) and to the CEO on compliance related matters (30%).
MAJOR DUTIES AND RESPONSIBILITIES:
AUDIT
- Manage collaborative efforts related to the preparation and completion of non-USG project audits required by donors as well as periodic non-scheduled audits (e.g., USAID, DCAA, and others) related to projects and local government.
- Coordinate the preparation of required audit PBC lists and other schedules in a timely manner in close collaboration with Accounting Dept, CEPPS, Program teams, and IFES partners.
- Manage support for audit firm requests during active audits in collaboration with IFES business units.
- In collaboration with Program Teams, monitor implementation of any Corrective Action Plans (CAP) identified in completed audits. Periodically report CAP status to CFO, Program Teams, and the Audit & Compliance Committee.
- Conduct required field office site audits/reviews along with or independent from external auditors. Create internal reports including control gap reviews with recommended corrective action.
- Support the Director of Accounting in preparing IFES institutional and A133 audits, as well as completion of certain IRS Form 990 schedules and other deliverables.
- Assist auditors in filing Foreign Bank Account Reports (FBARs) for required staff.
- Create curriculum and facilitate necessary organization wide training pulling from audit lessons learned and best practices including audit preparation, fraud prevention and detection, and other non-compliance issues identified in project audits.
- Coordinate and schedule required project audit training for new hires including Program Teams and Field Office staff.
- Report status of projects audits to the Audit Committee and Board of Directors.
- Other duties as assigned.
COMPLIANCE
- Support implementation of IFES’ comprehensive compliance strategy consisting of multiple audit, operational, and statutory compliance requirements and ownership across the organization.
- Lead internal compliance investigations and coordinate these activities with other business units (HR, CFO Group, IT, Programs) and Legal Counsel, where appropriate.
- Working with compliance subject matter experts (SMEs) across the organization, support the identification, reporting, and correction of compliance deficiencies and violations.
- Oversee IFES’ compliance training and compliance/operational review programs and ensure that compliance procedures are uniform and effectively implemented across the organization.
- Lead IFES’ Policy Working Group (PWG) in the review, design, and adoption of compliance policies across the organization.
- Support program teams in meeting country registration requirements and complying with local laws and IFES internal procedures.
- Develop, maintain, and improve IFES’ intranet Compliance site including the Whistleblower Hotline and Compliance Reporting.
- Serve as the Point of Contact (POC) and System Administrator for IFES’ implementation of the LexisNexis Bridger software related to terrorism and debarment checking.
- Coordinate annual state charitable registrations and IFES business license filings and ensure compliance with state laws.
- Assist in implementing IFES’ risk monitoring program and mitigation actions.
- Report compliance issues and activities on a regular basis to the Audit Committee and Board of Directors
POSITION SCOPE: Manage and/or perform highly technical or complex functions, requiring knowledge of donor compliance and financial controls, auditing guidelines, investigative strategies, as well as ingenuity and capacity to evaluate and respond to new and changing issues. Manage day-to-day operations of all donor required audits. Lead and manage activities with internal and external partners to integrate efforts toward departmental objectives.
DECISION MAKING/PROBLEM SOLVING: Identify risk factors with potential to disrupt achievement of program or operational goals. Analyze and propose solutions based on knowledge of professional principles and best practices. Consult with stakeholders within and outside the organization; identify, propose, and build consensus around best solutions. Deliver practical business solutions that will strengthen the organization’s overall compliance capacity and level of performance.
FISCAL RESPONSIBILITY: Manage daily operations of all donor required audits. Develop financial policies, procedures, and internal controls applying to project spending, planning, field reporting, and accounting.
RELATIONSHIPS: Maintain collaborative working relationships with team members and other staff, at both headquarters and field offices. Build and maintain relationships with internal and external partners, auditors, professional networks, etc.
SUPERVISION EXERCISED: There is currently no supervisory role, though the Senior Manager will actively coordinate project deliverables supported by multiple program and operational team members.
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POSITION REQUIREMENTS:
Education: Bachelor’s degree required in business, finance, or accounting.
Experience: Minimum of ten years of relevant experience in public or government auditing or internal audit at an organization with greater than $50 million in annual expenditures. Strong knowledge and hands-on experience with USAID funding rules and regulations. Working knowledge of US government contracting procedures and regulations, including FAR, CFR and OMB regulations is required. Prior experience working with external auditors and implementing compliance strategies. Working knowledge of international donors (European Commission, DFID), etc. is preferred.
Related Skills or Knowledge: CPA, CIA, or CMA is preferred. Proficiency with Microsoft Office suite is required. Experience with Costpoint and/or Deltek GCS Premiere and QuickBooks preferred. Proven track record of managing multiple priorities across multiple platforms with tight deadlines. Strong problem solving, team building, and process improvement skills. Excellent written and verbal communication skills are required. Supervisory experience a plus.
LANGUAGE SKILLS: English required. Proficiency in Arabic, French, and/or Spanish language is a plus.
TRAVEL: Travel up to 15% of time
Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
What we offer:
- Medical, Dental, and Vision insurance
- Monthly Benefit Allowance paid directly to all employees
- Employer paid life and AD&D insurance at 3x base salary
- 401(k) retirement plan with 1:1 employer match up to 6%
- Employer paid Short and Long Term Disability insurance
- Generous vacation (starting at 3 weeks and increasing with time of service), sick leave, and personal leave
- 12 Paid Holidays
- Paid Parental Leave
- Pet Insurance
- Employee Assistance Program
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