Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.
1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle
Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
To view ADB Organizational Chart, please click here.
Performs a full range of administrative duties of responsible and confidential nature for the Director, AIID, coordinates inter-departmental administrative activities, and supports OAI’s activities. The incumbent will report to the Director, AIID.
- Resource Requirements Handled
- Supports all administrative requirements for the recruitment of OAI’s consultants (including processing the recruitment and contract variations in CMS), the administration of contracts, the requests for background checks for new consultants, and the tracking of attendance.
- Processes the team’s work orders and framework agreement requirements, including payments and recording the transactions on the budget utilization monitoring sheet.
- Business Processes
- Supports the application/interpretation of AIID work procedures, guidelines and formats.
- Provides assistance as to the application/interpretation of work area procedures, guidelines and formats to junior administrative staff.
- Ensures the effective coordination of the AIID staff’s schedules by maintaining and arranging appointments, meetings, travel, accommodation and venues.
- Coordinates the various activities such as meeting arrangements of the office to ensure that the supervisor’s instructions are passed onto the concerned staff.
- Mail/Written Communications/Follow-up
- Responds on behalf of supervisor to straightforward /routine correspondence and drafts replies on more complex issues in accordance with guidelines for signature of supervisor.
- Ensures that all correspondence and documents for supervisor are prepared in compliance with ADB’s and OAI’s standards.
- Office Administration
- Ensures that office filing systems and records are properly maintained and updated in accordance with an existing framework for easy retrieval.
- Performs certain standard activities, such as maintaining adequate stocks of office supplies and equipment/furniture, including printing requests for business cards, brochures, and other seminar/training/workshop materials.
- Efficiently screens incoming telephone calls, takes accurate messages, deals with queries from callers and visitors, establishes the nature and priority of requirements of unexpected visitors to ensure that they are routed in a timely manner to the concerned staff.
- Performs other duties as may be assigned and reflected in the incumbent’s workplan.
Relevant Experience & Requirements
- Bachelor’s degree
- At least 5 years combined relevant experience in supporting investigative or audit work involving fraud and corruption, demonstrating a progression to greater job responsibilities, and preferably including experience in multiple countries and/or with international organizations.
- Thorough knowledge of processes and systems required for fraud detection, investigation and reporting, and the principles of internal control. Familiarity with Magnum/Quantum or other investigative databases, World Check, Accuity Lexis-Nexis, Intella and other web-based research tools is an advantage.
- Comprehensive knowledge and understanding of multilateral organizations’ requirements, operations, policies, particularly the Anticorruption Policy, Integrity Principles and Guidelines, systems, records, and procedures embodied in the multilateral organizations’ Charter, Board and policy papers, fund regulations, the Operations Manual, the Project Administration Instructions, the Administrative Orders and Circulars particularly those relating to the Code of Conduct and disciplinary procedures, and other relevant documents.
- Ability to liaise and work effectively with staff within own work location and throughout ADB
- Ability to work collaboratively with teams as a constructive team member
- Excellent written and verbal communication skills in English is required
- Please refer to the link for ADB Competency Framework for Administrative Staff Level 5.
The selected candidate, if new to ADB, is appointed for an initial term of 3 years.
ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.