Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.
1 Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle.
Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).
In the event that the staff appointed to a new category (i.e. from AS to NS, or from NS to IS) is rated at 2 or lower in the first two performance reviews after appointment at the new level, they will return to the level occupied immediately prior to their appointment in the new category.
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
The position is assigned in the Information Resources and Services Unit (OAIS-IR) within the Office of Administrative Services (OAS).
OAS manages the building, office space facilities, and delivers over 70 diverse services essential for ADB’s operation. It provides administrative support to ADB Management and staff and delivers quality products and services at an affordable cost. The office is headed by the Principal Director (PD) and supported by Division Directors who manage the respective business units.
OAIS-IR is composed of three teams: (i) Library Services, (ii) Information and Research Coordinators (IRC); and (ii) Records and Archives Services, which also manages the ADB History Gallery. The IRC provides specialized research on ADB’s core areas of operations namely: (i) education and health, (ii) environment, (iii) finance, (iv) infrastructure, (v) regional cooperation and integration, and (vi) public-private partnerships.
To view ADB Organizational Chart, please click here.
The Senior Information Resources and Services Officer is responsible for overseeing the technical and administrative requirements of the three teams under the Information Resources and Services Unit (OAIS-IR), namely Information and Research Coordinators, Library, and Records/Archives teams. He/She oversees the work activities of local staff teams and identifies opportunities to improve the quality and efficiency of services provided by the Unit. The incumbent will report to the designated International Staff and supervise Administrative Staff.
- Monitors global trends and identifies best practices and opportunities for innovative services in the areas of data and information collection, organization, circulation, promotion and preservation.
- Together with Information and Research Coordinators, prepares an annual research plan in ADB’s core areas of operations to serve as the basis for various information products.
- Serves as the overall editor of various information products, blurbs, and newsletter articles. Supports the Library and Information and Research Coordinators by providing diverse general and in-depth reference and research services.
- Engages the various sector and thematic group coordinators in various Departments in the work of OAIS-IR, including in developing library collections, improving knowledge and information products, and seeking their inputs for research plans.
- Prepares the Unit’s work program and budgeting, taking into account ADB’s latest policies, strategies, and priorities.
- Oversees the implementation of the Unit’s work plans. Prepares the weekly, monthly, quarterly, and yearly work progress reports for submission to the Unit Head.
- Oversees and handles local staff personnel matters such as overtime, leave, attendance, counseling, development training (internal and external), performance appraisal, and other activities.
- Devises and carries out survey and other feedback mechanisms as an input to Unit evaluation and planning.
- Drafts reports and correspondences, as needed.
- Other duties that may be assigned as reflected in the incumbent’s work plan.
Relevant Experience & Requirements
- Bachelor’s degree in Economics, Business Management, Development Studies, Library/Information Science, Information Management, or related fields; preferably with Master’s Degree or equivalent
- At least 8 years of relevant experience in information, communication, research, library and records management, including experience in systems, budgeting, planning and administration; with 4 years of supervisory experience.
- Awareness of current trends in development research, library information science, and records and archives.
- Knowledge in planning, programming, budgeting and evaluation.
- Effective report-writing and communication skills in English.
- Ability to develop rapport internally and externally in a multicultural environment.
- Please refer to the link for ADB Competency Framework for National Staff Levels 3-4
The selected candidate, if new to ADB, is appointed for an initial term of 3 years.
ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.