Under the overall guidance of GCC Sr. Director, the Sr. GCC Officer is responsible for management and administration of the following aspects of compliance of Contracts & Grants. In collaboration with GCC Senior Director, the Sr. GCC Officer will analyze, interpret and apply donor regulations, award terms and conditions, and IMA policies and SOPs in the day-to-day management of his/her portfolio. He/she will provide cradle-to-grave management of his/her portfolio of awards, negotiate terms and conditions of awards and modifications. He/she will develop GCC internal protocols, procedures, manuals and templates in collaboration with the Senior Director and IMA Senior Management, IMA Risk Management team, HR, IT and other cross functional departments. The Sr. GCC Officer adheres to the IMA Code of Business Ethics and Conduct in all activities.
- Prime Award Management and Administration
- Perform all prime award administration and management functions for IMA Prime Level Awards. Correspond as necessary with USAID and other donors for assigned projects.
- Perform Federal Acquisition Regulation (FAR), Agency for International Development Acquisition Regulation (AIDAR), 2 CFR 200, DFID Terms and Conditions, and other donor research and prepare written responses to queries from field offices or IMA home offices. Responsible for overall development, management, and oversight of IMA issued sub-awards. Work with IMA Contracting Officer to develop, manage, monitor, and closeout subawards.
- Prepare, modify and deliver Award At-A-Glance readings for assigned awards. Advise project staff on the applicable regulations governing their work.
- Participate in Project team meetings as required for assigned awards.
- Ensure that project summary sheets are current and correct for assigned projects.
- Keep abreast of, interpret, and provide guidance to staff on donor regulations and policies; educate project staff on award compliance issues.
- Prepare responses to audit questions as requested by Senior Director or CFO office.
- In collaboration with Senior Director provide subject matter expertise in development of training materials.
- Coordinate annual VAT Reporting to USAID work with IMA HQ CO
- Review and approve subaward drafts
- Review and approve subaward modifications
- Review and approve subcontract monitoring plans
- Coordinate FFATA reporting for subcontractors and GUCs – work with IMA HQ CO
- Assist with GUC management, solicitation and administration
- Policies, Procedures, Compliance and Training
- Lead IMA’s initiative on DFID Compliance work with cross functional departments to develop and assist with developing GCC, Procurement, HR, Business Development, IT, Risk Management, etc. policies, procedures, templates, training to bring IMA into a full compliance with DFID’s new terms and conditions.
- Assist Sr. Director with developing other donor related templates, procedures, and training materials for HQ and field staff
- Assist with delivering USG, DFID, and other donor training to IMA field offices and HQ staff
- Attend and/or present at monthly Corporate Contracts Office staff meetings.
- Keep current on regulations and other pertinent information about the various donors and funding organizations currently and potentially funding Country projects.
- Other duties as required.
Education, Skills and Experience
- Bachelor’s degree required: Masters in related field preferred
- Required: 7 years’ experience in a related field
- Preferred: 8+ years’ experience and government contract; experience preferred with substantial experience in contracts
- Significant depth and breadth of experience managing USAID and DFID funded projects,especially in complex partnering arrangements.
- Ability to manage and complete work with minimal to no supervision from a Senior Director.
- Flexibility to assume a workload which frequently necessitates an adjustment of priorities.
- Good interpersonal skills.
- Strong communication skills verbally and in writing; ability to write clearly and concisely.
- Strong organizational skills for managing and coordinating a variety of tasks simultaneously.
- Firm understanding and sense for the importance of paying attention to detail.
- Ability to work in a team-oriented environment.
- Ability and availability to travel as needed (25% domestic and international travel)
- Adapts to new and unplanned situations.
- Demonstrated problem solving abilities.
- Works in accordance with IMA policies and procedures.