This role may be located in PATH’s Seattle, Washington DC, or Nairobi offices.
PATH is a global organization that works to accelerate health equity by bringing together public institutions, businesses, social enterprises, and investors to solve the world’s most pressing health challenges. With expertise in science, health, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales solutions—including vaccines, drugs, devices, diagnostics, and innovative approaches to strengthening health systems worldwide.
The Office of Grants and Contracts (OGC), in partnership with program and operational support services, is looking for a Senior Contracts Specialist to join our global team. Key responsibilities include mitigating risk for the organization and providing subject matter expertise on donor compliance, subaward management, and PATH policies to maintain PATH’s reputation, credibility and track record as the leading innovative nonprofit in the global health sector. The OGC team includes staff based in Seattle, WA, Washington, DC and Nairobi, Kenya.
The Sr. Contracts Specialist position will be developing and leading relationships with USAID and government contracts, and serve as the resource for the USAID funded Acquisitions which include the Innovation in Malaria Vaccine Development and the anticipated Global Supply Chain Program (GSCP). The position entails working collaboratively with the Program teams to define statements of work or deliverables, including preparation of all required documentation and management of the entire subcontract process, from inception to close-out.
- Primary point of contact for Acquisition Contract; specifically, USAID Innovations in Malaria Vaccine Development project and other anticipated contract awards.
- Draft solicitation language and ensuring solicitations meet USAID Office of Acquisition and Assistance.
- Participate in contract administration sufficient to ensure contract terms and conditions are met and that PATH delivers the required deliverables in a timely manner.
- Assure PATH compliance with the cost accounting standards and other applicable federal laws and regulations.
- Help develop guidelines to ensure the organization’s internal and external contract documents are accurate and well maintained.
- Identify, recommend, and oversee implementation of PATH project teams’ efforts towards creation of strong systems by providing expert advice on the applicability of US Government rules and regulations; in particular Federal Acquisition Regulations (FAR), USAID Acquisition Regulations (AIDAR), 2 CFR 200 Subpart E Cost Principles and 2 CFR 200 Subpart F Audit and 22 CFR 228
- Review new/amendments to awards, including RFAs/proposals/project narratives and other supporting documentation for the USAID Acquisitions.
- Understand and apply federal compliance rules, regulations and standards associated with FAR, AIDAR, 2 CFR 200 and 2 CFR 700.
- Research and documentation of applicable federal policies; advise on allowability of project costs and interpretation of contract terms and conditions.
- Support audit process and taking action to resolve findings contained in audit reports, such as cost items questioned or unresolved.
- Provide guidance to Project Administrators on terms and conditions of the Acquisition, including any restrictions. Develop necessary tools to make this data available electronically.
Subaward Management (Subcontracts/Grants Under Contracts)
- Work closely with OGC Director, Finance, and Legal Affairs Division to develop, draft, and maintain for PATH a current complement of needed standard form agreement templates in compliance with all applicable laws and regulations including FAR, AIDAR, 2 CFR 200, 22 CFR 228 and PATH’s policy and standards.
- Work closely with the Program Administrator and Legal contact where necessary to draft new subcontracts and amendments.
- Assure compliance with federal regulations and donors; propose alternative language for Subcontractors, as appropriate.
- Liaise with the Procurement, if necessary, when issues arise during procurement approval for Subcontracts, and conduct cost and price analysis.
- Provide guidance to Project Administrators on the status of existing Subcontracts/Subagreements, and related policies and procedures.
Partnership Development (Business Development)
- Review the certifications, assurances, and other statements for PATH and from subcontractors.
- Collaborate with the business development team in reviewing the USG RFP and RFA
- Provide regularly scheduled updates to OGC Director.
- Coordinate, review and ensure timely uploading of CPARs.
- Follow up to ensure proper submission of all contract term requirements/reports.