Organizationally, WFA is comprised of the (1) Financial Instruments Accounting and Valuation; (2) Loans; and (3) Client Services Departments, as well as the Financial Analysis and Reporting, Accounting Policy, Knowledge Dissemination, and Operational Risks and Controls units. These teams collectively include approximately 400 staff, of which 150 are located at headquarters with the remaining 250 located in regional offices, the largest being in Chennai, India.
The Corporate Expense Services Division, as part of the Client Services Department, is responsible for the fair recording and reporting of the World Bank Group’s administrative expenses and fixed assets which have a combined financial statement value of $3.4b. This includes providing strategic leadership and guidance to Business Units, Bank-wide, on the development and maintenance of an effective system of internal controls over paying, recording and reporting of administrative expenses. The Division is also accountable for developing policies relating to administrative expenses and fixed assets, and for monitoring compliance with policies related to several bank-wide systems, including SAP and the Travel System.
WFAPA/WFA Payroll, Tax and AR – WFAPA is part of WFACS division. WFAPA in Chennai is responsible for processing of Salary & Benefit payments to the Bank group staff on a fortnightly basis. This includes ensuring proper controls over the entire process and adhering to the Bank’s policies and procedures. All tasks included in the payroll schedule need to be performed timely to ensure the accuracy of Payroll payments. While Chennai assumes the responsibility for delivering the services at the performance levels specified in the Service Level Agreement (SLA), HQ payroll provides all the necessary documents and support to respond to questions and problems promptly
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment.
Specific Key Accountabilities:
Verify worklist transactions to ensure accuracy and completeness;
Calculate earnings/deductions in situations when the pertinent information is missing from the worklist report;
Review calculations: each calculation is reviewed by another person to ensure accuracy;
Review Retro Earnings/Deduction Reports, to verify accuracy and enter any necessary corrections;
Create Retro Earnings/Deduction, to generate retro earnings and deductions that were not included in the original report;
Enter the data corresponding to some earnings/deductions, such as Bretton Woods, Social Security, Continuation of Insurance, 401K,;
Review reports: Done before the payroll cycle is closed, to ensure the validity of the payments being made e.g., Staff being paid in two paygroups, Terminated/LWOP staff with pay in the current payroll cycle, etc.;
Send necessary information to staff and managers (such as memo to Managers regarding overtime payments that exceed Payrolls’ Control Threshold; overpayment letters notifying staff of the establishment of an accounts receivable);
Resolve issues with HRS, (eg duplicate payments, overdue payments, pending actions );
Resolve issues with Systems that affect the closing/payment. These problems usually relate to data transfers from HR to Payroll and SRS to Payroll that could result in over/underpayment Eg. incomplete feeds from SRS, insufficient/inconsistent data on the retro-reports;
Research and reply to staff queries within the service standard of four hours;
Answer queries and provide information/analysis requested by external auditors and internal auditors;
Update desk procedures for each business function;
Prepare off cycle;
Selected general ledger account down load, identify and provide open items for clearing;
Full proficiency in Microsoft Windows applications, namely Excel, Word and Power Point. Demonstrated ability to learn new technology quickly and effectively use it for maximum productivity.
A proven track record of problem solving skills in an automated accounting environment; Experience with SAP enterprise resource planning system R3 is desirable, but not required.
In-depth, detailed understanding of Payroll systems, preferably PeopleSoft Payroll module and its control features and configuration capabilities (Global Payroll 9.1).
Strong communication skills to present oral and written analyses.
Exhibit a personality that enables the incumbent to be client focused, flexible and an excellent team player. Ability to effectively work with other staff in the department and elsewhere in the Bank.