Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.
1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle
Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).
In the event that the staff appointed to a new category (i.e. from AS to NS, or from NS to IS) is rated at 2 or lower in the first two performance reviews after appointment at the new level, they will return to the level occupied immediately prior to their appointment in the new category.
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
The position is assigned in the Office of the Secretary (OSEC/SEC). SEC is responsible for providing strategic and operational support to the ADB, the Board of Governors and the Board of Directors.
To view ADB Organizational Chart, please click here.
The Secretariat Officer is primarily responsible for the design and implementation of Board programs, and to take the lead in the efficiency initiatives. The incumbent is also responsible for reviewing the overall strategy and priorities of the SEC. The incumbent will report to designated International Staff.
• Leads the planning, design, and implementation of Board programs. Reviews the administrative practices of Board committees and working groups, develops standard procedures for Committee meetings, and ensures that these procedures are followed. Acts as overall coordinator for Board Committees.
• Captures issues raised at the Board meetings, develops, and administers a tracking system, and makes follow-ups on necessary actions.
• Coordinates the preparation of briefing notes for the Office of the President and summaries of discussion of Board programs and Board and Management retreat.
• Conducts research on the administrative policies and procedures of other international financial institutions and develops links with key contacts within and outside the organization.
• Provides support to the management of events, including the organization of the Annual Meeting of the Board of Governors.
• Reviews work processes and introduces efficiency measures as appropriate.
• Manages knowledge activities and provides periodic reports.
• Provides support on operational matters, and other projects and initiatives assigned by the Secretary and Assistant Secretary and as reflected in the workplan.
Relevant Experience & Requirements
• Bachelor’s degree in economics, finance, business administration or relevant fields, preferably with advanced training
• At least 8 years of relevant professional experience
• Excellent written and verbal communication skills in English
• Excellent analytical and research skills
• Proficient in MS Office applications, especially presentation software programs
• Strong organizational skills and initiative with systematic follow-up
• Working knowledge of ADB’s policies and procedures preferred
• Strong interpersonal skills and ability to interface effectively and diplomatically with internal and external clients
• Ability to respond to client demands with a combination of tact and firmness. High level of professionalism. Ability to maintain composure under pressure
• Ability to work collaboratively within teams as constructive team member
• Sound judgement, and ability to work independently and make decisions as required
• Please refer to the link for ADB Competency Framework for National Staff Level 2.
The selected candidate, if new to ADB, is appointed for an initial term of 3 years.
ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.