Position Summary

The National Democratic Institute for International Affairs (NDI) seeks a Resident Deputy Director with strong democratic development experience as well as excellent communications, security, logistics, compliance, financial, strategic planning, and staff management skills. The Resident Deputy Director reports to the Senior Resident Director. S/he will have overall responsibility in two areas: external communications and operations of the office, including managing security, financial, administrative, subgrants, and monitoring and evaluation staff, and ensuring adherence to program budget and donor requirements. In addition, s/he will support the Senior Resident Director in providing general programming oversight.

See NDI’s website for a description of the Ukraine program.

This position is based in Ukraine and the successful candidate should be prepared to relocate to Kyiv, subject to security reviews and donor approval. This is an unaccompanied post.

Essential Accountabilities/Responsibilities

• Assist the Senior Resident Director in ensuring timely execution of project activities within the allocated budget, and strategic development and implementation;
• Supervise in-country local support staff and oversee consultant assignments providing feedback on performance;
• Oversee program management, administration, security, finances, budgeting, and reporting;
• Oversee any necessary procurement in accordance with internal policies and USAID rules and regulations; Ensure adherence to NDI Washington, D.C. policies and procedures, as well as to funder/donor regulations, ensuring the integrity of all financial transactions;
• Oversee subgrant processes in accordance with internal polices and donor rules and regulations;
• Report on program activities and political developments that may affect program outcomes to the Washington, D.C.-based staff on a regular basis;
• Oversee the development, review, and timely submission of program-related materials, including project work plans and regular reports that measure and evaluate program results;
• Oversee the project’s monitoring and evaluation components to ensure quality collection of data, capturing of program results, required course corrections, and timely analysis and reporting to the donor.
• Work closely with NDI Security and Operations and Risk Management personnel to assess and coordinate appropriate security and risk management measures for the Institute’s program operations, including physical security, cybersecurity, and COVID-19 risk management; update and maintain NDI-Ukraine’s security plan as needed;
• Deputize for the Senior Resident Director when necessary, representing the office and organization to donors and partners.

Required Qualifications

• Demonstrated financial management, logistics, security and management experience
• Bachelor’s degree, Master’s preferred, in a field of study related to international development; political science, international relations, public policy, law, or a related field preferred;
• A minimum of twelve (12) years’ experience in progressively more responsible management roles in international development, with significant experience administering democracy and governance programs;
• Excellent English language writing skills
• Proven interpersonal and managerial skills and cultural sensitivity to manage local teams;
• Experience in managing multi-stakeholder processes and strong communication and negotiation skills; demonstrated ability to develop solid working relationships with local partners and staff;
• Demonstrated experience in program cycle management, including experience in results-oriented program design, strategic planning, program evaluation; financial and budgetary planning; and contractual management and oversight. Experience with USAID-funded programming highly desirable;
• Demonstrated experience in democracy and governance, either as a practitioner or international development implementer. Expertise in one or more of the following: political party strengthening; democratic governance; gender, women, and democracy, LGBTQ+ inclusion; civil society development; information integrity; or election processes.
• Prior management and implementation of large international development programs
• Exceptional analytical skills for interpreting complex program and political issues;
• Ability to adjust programmatic activities based on changing political circumstances and in response to needs articulated by local partners and program stakeholders;
• Experience working in conflict and post-conflict environments

Preferred:

• Relevant professional experience in the Eurasia region strongly preferred; comparable relevant experience in other geographic regions will also be considered;
• Demonstrated knowledge of Ukraine’s political environment and NDI programming track record an asset
• Strong experience managing large and complex subgrants

Certifications/Licenses (desired)

None

Work Environment

This position generally is performed in an office in a conflict/post-conflict environment. Occasional evening and weekend work may be required, as well as attendance at external events. Limited international travel may be required in this role.

Physical Requirements

• Sitting/mobility—to work at a desk and move around work areas.
• Speaking/hearing—to engage orally in conversation with others and conduct presentations.
• Seeing—to effectively use computer screen and for reading and interpreting printed materials, memos and other paperwork.
• Reaching/handling—to input information into computer systems and retrieve and work with appropriate paperwork, equipment and supplies.

ADA Notation

The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

Accompaniment:

Unaccompanied – A staff member on overseas assignment may NOT be accompanied by any dependents not working for NDI.  

Comments:

NDI is an equal opportunity employer (EOE). As such, NDI makes employment decisions and provides equal employment opportunity without regard to an applicant’s or employee’s race, religion, color, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, veteran status, or any other basis protected by federal, state and local laws. If you need reasonable accommodation in the application or hiring process, please notify NDI’s Human Resources department.

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