As part of ACTED’s Citizens Charter program team, the Provincial Manager will be responsible for on-the-ground implementation of all project activities, in close coordination with the Program Manager, other Provincial Managers and District Managers. The Provincial Manager will collect and report information, supervise staff, plan and manage the field activities, develop information networks with partner organisations, provincial authorities, and other stakeholders. The position requires frequent travel in the designated province, districts and communities. ACTED has Provincial Manager positions available in the following provinces: Faryab, Baghlan, Kunduz, Panshir, Takhar, Badakshan, Balkh. One (1) provincial manager per province named GENERAL RESPONSIBILITY: Responsible for leading the provincial staff to successful implement the CC program in accordance with the approved project proposal, work plan and budget. Set in place a monthly progress review and planning mechanism for the project team, which will be followed though detailed monthly activity plans. Provide support and facilitate capacity building of local community institutions and local government in order to enhance their understanding to gradually take on full responsibility of their own development agenda. Effectively work with the district program managers and Program Manager in order to ensure that the project is successfully implemented. Manage a project monitoring system to generate qualitative and quantitative data to document milestones of the project progress and to take necessary management decisions and actions for course correction. Ensure dissemination to internal and external audiences of evaluation findings, best practices and critical lessons learned, together with recommendations to inform design and implementation of similar projects in future. Ensure that project progress, data and evaluation findings are shared with the M&E team and integrated into the programme monitoring processes. Take part in internal programme audit procedures. Lead induction, training, coaching, support and performance management of provincial personnel to ensure they are qualified, trained, motivated and collaborate to meet the highest professional standards. Verification of financial payments. Verification of work progress and completion of staff. Liaise with RRD and other sectorial ministries at the provincial level. In close coordination with HR, coordinate effective line management and capacity building of project staff. Oversee the financial management of the project budget in close collaboration with the provincial and national finance teams. Prepare annual spend plan with monthly phased budget plan linked with the work and activity plans. Monitor proper utilization of the project budget on monthly basis and prepare budget variance analysis report. Take fast and effective decisions to address the variances which occurred as a result of over/under spent in the project’s budget lines and immediately apply them in the next month. Prepare project procurement plan and execute it in line with ACTED logistics and procurement procedures and guidelines. Prepare and submit narrative/qualitative and financial reports on monthly, quarterly, bi-annual, and annual basis to report on project progress at output and outcomes/results level as per ACTED’s and the donor’s requirements. Document lessons learnt and best practices, prepare case studies and stories of change, including developing a portfolio of visual documentaries (photo and video). Lead on project coordination activities with other CC partners and monitor their activities (if needed). Facilitate visits of MRRD and other relevant sector ministries missions to the project areas, and ensure that they are briefed properly. Ensure regular and effective coordinate is in place with provincial stakeholders. Develop an active network for mutual learning and exchange of experiences with other partners of CC working in the province and at national level. In light of CC Operational Manual monitor progress of operational methodologies and training modules, and awareness raising material. In close coordination with the head of security and line manager and other co-applicants, be responsible to analyse security of the project operating environment. Promote the rights, equality, role and empowerment of women, both within ACTED and externally and support all other staff in doing likewise.
General Qualifications: (Preferred) Bachelor’s degree or higher in rural development or similar and at least 5 years of relevant work experience (Minimum required) Higher Secondary School Completion Certificate plus trainings and certifications completed in relevant field and minimum 3 years of relevant work experience Adequacy for the assignment: (Preferred) Work in senior advisory or management positions in large CDD/ rural development projects for a minimum period of 5 years (Minimum required) Work in mid to senior management capacities in large CDD/rural development projects for a minimum period of 3 years Experience in the region: Experience working for minimum 2 years in: Afghanistan in the stated provinces in the package (Faryab, Baghlan, Kunduz, Panshir, Takhar, Badakshan, Balkh) – experience is needed in just 1 of these named provinces Experience in other provinces in Afghanistan Working knowledge of English, Dari and Pashto Other Skills: Excellent report writing/management/communication skills Experience with community mobilization in a rural and/or insecure context Experience with including marginalized populations, especially women, in community activities Experience with the National Solidarity Program is an asset Experience with working for a I/NGO is an asset Ability to work as part of a team and manage a team across a wide geographical area Strong computer skills are a must
ACTED salary scale