PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships, and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing health challenges.
The Malaria and Neglected Tropical Diseases Programme, as a leader in the effort to end malaria- related illness and death, refines and develops tools and approaches, supports national programmes, and gathers evidence and data to enable national governments to pursue malaria elimination.
PATH is recruiting a Logistic Officer for a pilot implementation of perennial malaria chemoprevention (PMC) in the Democratic Republic of Congo (DRC). S/he will work on tasks related to procurement and supply chain management for pilot-related pharmaceuticals, as well as office management, fleet management, warehousing, documentation, and communications and IT. Duties will be performed in close collaboration with Kongo Central-based Project Administrator (PADM), as well as Kinshasa-based Sr PADM, and Project Manager (PM).
A successful candidate will have a background/interest in global health, be highly motivated and hard working with exceptional organizational skills.
Specific responsibilities include:
Procurement, office, and fleet management
- Prepare complete documentation for procurement of office supplies and equipment in compliance with PATH procurement policy.
- Prepare payment dossiers (the complete documentation above plus signed delivery notes, packing lists, original invoices, and demand for payment) for equipment and supplies.
- In collaboration with KC PADM, ensure office/workspace maintenance, cleaning, rehabilitation or refurbishment, inventories, asset, etc…are well managed.
- Ensure that project vehicles and fuel are well controlled, maintained and logsheets are used effectively and in compliance with PATH policy.
Drugs and Goods Transport (in collaboration with DPS/PNLP, CDR, Hz, and Project Manager)
- Facilitate an efficient and safety coordination for the movement of goods.
- In collaboration with DPS, Kisantu CDR, Project Manager and KC PADM, facilitate in-country transport of procured drugs – from Kisantu and to Health Zones and Health Facilities.
- Warehousing in collaboration with DPS/PNLP, Kisantu CDR, KC PAMD and PMC Project Manager PMWork with supply chain focal points at Kongo Central DPS/PNLP and health zone-level to ensure that drugs are safely kept in CDR warehouse and during transportation and distribution to health zone and health facility.
- Ensure physical inventories are conducted monthly and communicated to the PM and Sr PADM
- Ensure loss reports are drafted and sent to the Sr PADM and the Project Manager PM.
- Maintain asset list and submit monthly revisions to the PM and Sr PADM
Documentation from DPS/PNLP, CDR, Health Zones, and PATH
- Ensure that documentation is regularly sent to the final storage location and that necessary documentation is ready to move should an evacuation be needed.
- Ensure that all documentation are scanned and share by email and uploaded at PATH Box and the link share with PMC Project Manager and Sr PADM.
- Ensure PATH’s partners’ related documentation is maintained including asset (motorcycles and others) and Right of Use agreements.
Communication & IT
- Collaborate with Kinshasa IT to sort any IT problem in the field,
- Follow-up with Kinshasa on communication/airtime and data distribution for KC team
- Maintain a transparent, honest and supportive communication structure with KC colleagues to ensure they are kept informed of applicable logistical activities and requirements.
- Develop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders, representing PATH and ensuring good co-operation and partnerships.
Quality & Compliance
- Ensure logistic is compliant with PATH guidelines, policies, and procedures, and adherent to any applicable donor guidelines.
- Promote and use the PATH e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed.
- Be aware of the potential for loss or fraud in logistical activities and procedures. Pro-actively work to prevent such occurrences by working with relevant line manager to improve transparency and to ensure the best use of PATH assets and resources.
- Ensure all relevant staff and non-staff receive training, advice, and coaching regarding logistical procedures, internal controls and the PATH and donor logistical requirements.