Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.
In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.
The following are eligible to apply:
- ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
- External candidates*
*The recruitment process for General Service positions is subject to specific local recruitment criteria. The ILO may only offer a contract to persons who have a valid residency status and work permit in Armenia.
Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is 6,638,000 Armenian Drams yearly.
In recent years, the importance of labour inspection in promoting decent work has been widely recognized. Yet in many countries, the role and/or impact of labour inspectors has often been limited for a wide variety of reasons. The International Labour Organization (ILO) is working to strengthen labour inspection systems with a view to ensuring labour law compliance through the promotion of relevant international labour standards, and technical advisory services and projects. The ILO is implementing a project in Armenia with the goal of improving the government’s enforcement and promotion of labour laws and standards that are consistent with international labour standards, in one or more specific economic sectors. In particular, the project will aim to achieve the following outcomes:
1. Improved systems in appropriate government institutions for enforcing and promoting Armenia’s labour laws and standards in one or more specific economic sectors;
2. Increased access to judicial and non-judicial remedies related to labour laws and standards;
3. Increased workplace use of tools and resources available for compliance with labour laws or standards in one or more specific economic sectors.
Project activities are expected to run for four years.
As part of the project team that will be implementing the project in Armenia, the ILO is recruiting a Project Assistant who will assist the National Project Coordinator (NPC) based in Yerevan in all administrative and financial tasks related to the overall implementation of the project.
The position is located in the ILO Decent Work Technical Support Team and Country Office for Eastern Europe and Central Asia (DWT/CO-Moscow), work unit in the Regional Office (RO) for Europe and Central Asia (RO-EUROPE). DWT/CO-Moscow provides overall technical support for the preparation, implementation, monitoring and evaluation of Decent Work Agenda in Armenia, Azerbaijan, Belarus, Georgia, Kazakhstan, Kyrgyzstan, Russian Federation, Tajikistan, Turkmenistan and Uzbekistan.
The Project Assistant will work under supervision of the National Project Coordinator and supports him/her as necessary to carry out the responsibilities of the position. Tasks may be received from the ILS and Labour Law Specialist of DWT/CO-Moscow who backstops the project and is a second-level chief of the position.
Director of DWT/CO-Moscow is the Responsible Chief of the incumbent.
The incumbent is expected to effectively cooperate with Decent Work Team in Moscow, including with Programme / Administrative and Financial Personnel.
Description of Duties
1. Maintain project financial records locally and facilitate monitoring systems in close collaboration with Project Assistant in Moscow office to record and reconcile expenditures, balances, payments, statements and other data for daily transactions and reports.
2. Prepare contracts for financial clearance and payment. Ensure the correctness and appropriateness of types of contracts used with each activity, and ensure all necessary supporting documents are attached.
3. Draft correspondence as needed, to verify data, address and answer queries and follow-up as necessary with project and ILO staff. Draw the attention of the NPC to matters requiring immediate attention.
4. Assist the NPC in the programming and preparation of budget estimates and expenditure forecasts by analysing and monitoring the situation of resources as compared to planned activities. Review and request additional information on the financial reports of project implementing partners, ensuring compliance with ILO rules, as well as donor requirements, before submitting to the Finance Unit.
5. Provide support, when necessary, in the preparation and running of project workshops and meetings.
6. Assist in monitoring the development plans and priorities, reports and other relevant information of project implementing partners with a view of identifying potential areas for cooperation. Assist the project team in Yerevan to ensure field level information and data required for preparation of operational reports and performance indicators are provided.
7. Draft documents, meeting notes, other analysis as instructed by the NPC and in accordance with standard office procedures.
8. Provide formal and informal interpretation and translation services as required.
9. Perform other duties as assigned by the supervisor, Technical Backstopping Specialist or Responsible Chief.
Completion of secondary education.
Five years of progressively responsible administrative and procurement work experience with some training in a field of financial administration. Proven experience of supporting implementation of technical cooperation projects and working effectively with government bodies in charge of policy making and with development partners would be an asset.
Excellent knowledge of Armenian and a good knowledge of English. Knowledge of Russian language is highly desirable.
- • Knowledge of programme and budget and through understanding of wide range of administrative policies and procedures.
• Ability to work with word processing, spread sheet, web-browser, as well as other computer software packages required for work.
• Thorough knowledge of in-house procedures for the preparation of documents and administrative forms, and for the creation and maintenance of filing systems.
• Ability to prepare preliminary reports and to draft correspondence.
• Good communication skills, both orally and in writing and ability to communicate with people in a polite, courteous and cooperative manner.
• Ability to organize own work and to work independently as well as work in a team.
• Ability to work under pressure and to meet the deadline.
• Must demonstrate responsible behaviour and attention to details.
• Ability to work in a multicultural environment and gender-sensitive attitude are also required.
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account – @ilo.org – should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.