PATH is a global organization that works to accelerate health equity by bringing together public institutions, businesses, social enterprises, and investors to solve the world’s most pressing health challenges. With expertise in science, health, economics, technology, advocacy, and dozens of other specialties. PATH develops and scales solutions—including vaccines, drugs, devices, diagnostics, and innovative approaches to strengthening health systems worldwide.
PATH is currently recruiting for a Project Administration (PADM) Officer for its Market Dynamics program. The PADM Officer will manage the contractual and financial requirements of the assigned project along with support from colleagues in PATH’s field offices. S/he will provide guidance to the technical team regarding donor compliance; ensure financial allowability, allocability, and reasonableness of costs; and provide oversight and guidance to financial management practices.
Project financial management (60-70%)
- Maintain accurate information in PATH’s financial system, acting as a resource for the project team and in-country partners.
- Manage financial aspects of activities for assigned projects, including (but not limited to) monitoring project expenses against donor and annual budgets, monitoring labor spending against approved budgets, reviewing general ledger transactions for appropriateness and accuracy, and correcting budget and coding problems in a timely manner.
- Develop and implement detail-level project financial tracking systems to complement summary data in PATH’s financial management system Business World and aid project management.
- Prepare regular financial analysis and reporting as needed to facilitate project decisions.
- Coordinate with country-based colleagues to proactively identify issues and problem-solve.
- Advise teams on long-range budget/planning issues; monitor expenses and budgets; and conduct financial analyses including forecasting and pipelines
Contracts management (15%)
- Manage contractual responsibilities for project teams, including (but not limited to) requests for application, sub-agreements, subcontracts, purchase orders, work orders, and consultant agreements.
- Manage subordinate agreement from initiation to closeout working with internal and external stakeholders as necessary.
- Review and support the development of scopes of work and recommend payment mechanisms.
- Negotiate and monitor subordinate agreements, including complex collaborations with public and private organizations in the US and other countries.
- Using PATH’s best practices and available tools, ensure timely receipt of all deliverables, adherence with terms of all agreements, and timely payments to sub-recipients.
- Participate in technical meetings to advise on operations processes and monitor for potential compliance risks.
- Develop in-depth understanding of PATH policies and procedures as well as donor rules and regulations.
- Work with project staff to ensure compliance with PATH and donor requirements.
- Act as a liaison between project team and PATH shared services groups, such as Procurement, Human Resources, and Accounting.
New Business Development (10-20%)
- Develop budgets and cost proposals for new business opportunities.
- Monitor and track business development activities for the team.