Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.
In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.
The following are eligible to apply:
- ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
- External candidates*
*The recruitment process for General Service positions is subject to specific local recruitment criteria.
Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade.
The COVID-19 crisis is expected to affect the global economy for years to come. In addition to containing the virus and saving lives, governments, employers and their associations, workers and their organizations and enterprises of all sizes in all countries are focused on weathering the crisis and ensuring minimal job losses and business and industry survival. At the same time, governments, employers and workers across the globe and in all sectors of the economy are calling for decent work to be part of the response to the pandemic. The need for fairer, more resilient and sustainable global supply chains is part of national, regional and global discussions on how the world of work can build back better.
The Sustainable Supply Chains to Build Back Better project is a joint intervention co-funded by the European Union (EU) and the International Labour Organization (ILO) that aims to promote decent work in global supply chains. This includes the development of new knowledge, tools, guidance, policy advice, technical assistance and training to address decent work challenges and opportunities in five sectors in five countries: coffee in Colombia, electronics in Viet Nam, fisheries in Namibia, rubber gloves in Malaysia and textiles and clothing in Madagascar.
In Namibia, the project will engage with ILO constituents and key stakeholders in seizing this moment to assert the importance of decent work to fairer, more resilient and sustainable fisheries supply chains and to the social and economic recovery from the COVID-19 crisis.
The aims of the project are:
1. to promote decent work in the fisheries supply chain in Namibia as key to the social and economic recovery from the COVID-19 crisis;
2. to engage stakeholders and promote social dialogue all along the supply chain to keep decent work principles at the forefront and explore possibilities for a “new normal” during and after COVID-19 recovery; and
3. to support government, employer, worker and other stakeholder action to make decent work a defining framework of the post-COVID-19 era in Namibia.
Description of Duties
The Programme Support Assistant wiill perform the following duties:
1. Draft standard correspondence, type and format a variety of documents related to project activities (correspondence, reports, technical documents, presentations) in conformity with the ILO requirements and using appropriate software.
2. Liaise/Request services from other work units inside or outside the office for completion of tasks.
3. Timely process and completion for official travel arrangement, including travel authorizations, hotel reservations, visas, identity cards, security and other required clearances. As well as, settling of travel claims for project staff or others as appropriate.
4. Assist the NPC in the programming and preparation of budget estimates and expenditure forecasts by analysing and monitoring the situation of resources as compared to planned activities.
5. Maintain and update programme and project databases and filing system on the project. Maintain tracking, monitoring and/or reporting systems regarding allocations and expenditures.
6. Provide secretarial and administrative support in for meetings, seminars and/or workshops organized under the project at national and/or regional levels. This may include making logistics arrangements, preparation of invitation letters and the typing, compilation and distribution of working documents and other material.
7. Maintain timely and orderly files and official records related to project activities. Search and select relevant information and records for officials upon request
8. Compile routine financial data and information for project-related activities. Enter data to classify and code transactions.
9. Prepare and process transactions in IRIS including Contracts, Travel Requests, Purchase Orders, Purchase Requisitions and External Payment Authorisations.
10. Arrange payments of resource persons, such as Daily Subsistence Allowance. Draft payment-related correspondence, ensure follow-up and maintain records. May make disbursements from petty cash.
11. Perform other relevant duties as assigned by the Supervisor.
Completion of secondary school education supplemented by technical courses in finance or accounting from a recognized commercial school will be an advantage.
At least three years of clerical and/or office support work experience, including in programme and budget support work.
Excellent command of English. Working knowledge of another language of the duty station.
• Ability to organize own work.
• Ability to prioritize work assignments, organize own schedule, perform routine work independently, meet deadlines and adapt to changing demands and multiple tasks.
• Proficient in basic computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and ability to use other software packages required by the Office.
• Ability to obtain services from other work units inside or outside the office for completion of tasks.
• Ability to work within the applicable rules, regulations, policies and procedures
• Ability to work as a member of a team and manage a heavy workload under time pressure.
• Knowledge of practices and procedures for preparing administrative documents and maintaining filing systems.
• Ability to draft correspondence and correct documents in accordance with established standards.
• Ability to work with accuracy and to pay attention to detail.
• Excellent oral and written communication skills.
• Customer service skills in order to provide courteous, prompt and efficient responses to clients.
• Understanding of principles of non-discrimination and gender equality.
• Ability to work in a multicultural environment and gender-sensitive behaviour and attitudes are also required.
Please note that all candidates must complete an on-line application form. To apply, please visit ILO People. The system provides instructions for online application procedures.
Assessed candidates who will be considered as appointable but not selected for this position can also be offered to be assigned on another temporary position at the same or at a lower grade provided that said candidate possesses the minimum qualification for the position.
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account – @ilo.org – should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.