About the role: This is a 12 month, replacement role with unaccompanied terms based in Dohuk, Iraq with up to 50% travel to Northern Syria with a salary within Band 2: €32,755 – €36,395.
You will report to the Country Financial Controller (CFC). You will work closely with Finance staff inside Syria and liaise with the Systems Director (SD), Programme Director (PD) and individual programme managers (Emergency Coordinator, WASH Coordinator, Education manager, Livelihoods Manager and Protection Manager). You will be main contact person for partners on finance matters.
We would like you to start at the beginning of July 2019.
Your purpose: You will provide support to the Country Finance Controller to ensure the effective functioning of the Finance department in Duhok and provide day to day technical support to programmes’ staff and work with NGO partners. The post holder will coordinate finance issues and build the capacity of national staff for both Concern and partners, and support national staff to manage and carry out the work of the finance function.
You will be responsible for:
- Guided by Country Financial Controller and his/her team, ensure that the Concern Worldwide financial policies and procedures are adhered to and implemented in a standardised manner.
- Closely monitor all financial activities, and keep the Country Financial Controller advised of all situations which have the potential for a negative impact on internal controls or financial management performance.
- Manage the external (donor, audit firm, partner organisation, government) and internal control audits with assistance from the CFC as required.
- In collaboration with all relevant staff, ensure the protection of all programme assets (cash, inventory, etc.) through the enforcement of internal controls and procedures, including regular updating of fixed asset inventories.
- Maintain up-to date knowledge of and implement local government requirements and regulations related to financial matters including statutory deductions from national staff salaries such as income tax and social security.
- Support programme teams to maximise budget usage. Review and analyze grant expenses and advise the budget holders on expenditure trends.
- Perform regular checks across all contracts to ensure compliance with internal policies and donor terms and conditions.
- Coordinate with internal audit and sharing of best practice.
- Ensure that various donor regulations are complied with in all grant transactions and processes; keep the CFC informed on all major compliance issues/challenges while taking the necessary corrective steps.
- Actively participate in generation and interpretation of monthly financial reports and communicate key indicators to the budget holders.
- Review payment vouchers and other journals to ensure proper expense coding and documentation.
Training & Capacity Building:
- Lead in facilitating and providing orientation to new staff.
- Provide basic training, technical support and guidance to the country programmme staff, particularly budget holders, for skills improvement in the areas of Concern and donor budget preparation and monitoring, budget revision, reporting and its interpretation, and internal control. as per Concern’s standard practices
- Assist PD and other budget holders in conducting the budget process, ensuring that appropriate levels of technical support and guidance is provided to all budget holders during the process of preparing the annual country operating budget and subsequent revisions.
- Assist budget holders with preparation of donor budgets; interpretation of budgeting guidelines; ensure compliance with donor regulations and to ensure their incorporation into the country annual operating budget & revisions.
- Deliver regular finance and compliance training to finance and non-finance staff.
- Conduct regular visits to project field sites to ensure financial controls and procedures are in place.
- Implement a capacity development plan for finance staff including field finance staff.
- Assist the PD and CFC in ensuring compliance with Concern Worldwide policies and procedures and assume responsibilities in the implementation of country specific policies.
- Undertake the CLOFAT assessment with potential Partners on a timely and comprehensive basis;
- Summarise CLOFAT findings and recommend whether partnership is recommended based on the resources available.
- In conjunction with the partner management and CFC, develop a Partner Finance Action Plan ensuring any weaknesses found on the CLOFAT are addressed.
- Provide trainings to the partner through periodic systems reviews, and any other relevant initiatives.
- Update the Partner Finance Action Plan as it relates to each partner with information as to capacity building carried out, progress achieved, and any new capacity building needs identified.
- Ensure CLOFAT is signed off by all the relevant staff members (Country Financial Controller, Programme Director, Project Manager and Country Director).
- Create a partner file and ensure that all CLOFAT Progress on Finance Action Plan documentation are maintained on the Partner File for future reference.
- Conduct monthly/quarterly monitoring visits for each Partner, prepare a Partner Monitoring Visit report as per the Concern checklist for partners. Share with the partner staff the findings from your visit and agree on the action points required to address the issues. During visits, follow up on action points from previous visits to ensure they have been addressed.
- Carry out Systems Review Perform regular Transaction Audits
- Review financial reports and transaction lists provided by the partner on a timely basis, bringing any unusual transactions and budget variations to the attention of the Management.
- Ensure an updated risk assessment is completed at least annually and is signed off by Senior Management.
- Through partner contract management, ensure the partner is aware of the donor requirements
- Assist the partner, in conjunction with the Programme Manager, on budget preparation.
- Ensure the Partner is able to submit regular and accurate Financial Reports using the template provided by Concern. For any Partner Finance Report issues found, obtain appropriate explanations from the Partner staff before recommending the release of the following tranche of funds. Incorporate any weaknesses found on the partner report compilation into the Partner Finance Action Plan. Assist the partner in meeting any procedural requirements (whether those of Concern or of a donor) detailed in the Partner Contract.
- Ensure regular communication with Programme, Finance staff and Partner staff is maintained at every level of Partner Management.
- Ensure programme staff are aware of their responsibilities in regard to monitoring of partners. Hold meetings with appropriate senior Programme representatives to share findings in CLOFAT, progress against the Partner Finance Action Plan, Partner Monitoring Visit reports and Annual Risk Review.
- Ensure Partner Reports and findings are circulated to all interested parties within Concern and the Partner. Ensure all documentation relating to Concern‘s financial relationship with the partner is filed correctly and updated where necessary.
- Support emergency responses when required.
- Represent Concern at relevant coordination meetings at local and national level as required.
- Contribute to development, review, and revisions of financial and systems related procedures.
- Assist CFC to produce accurate monthly management accounts, engaging in necessary review work, posting of journals, and reconciling of balance sheet items.
- Assist the CFC in the process of obtaining explanations of variances between budget and actual spending, and pass the necessary adjustments to ensure correct reporting.
- Ensure a Month End reporting file is maintained in a timely and orderly manner.
- Participate in tender committees and purchase committees as the finance representative.
- Any other tasks mutually agreed with the PD and/or CFC.
- Comply with the Concern Code of Conduct and its Associated policies at all times.
Your skills and experience will include:
- Part or full Accountancy Qualification (e.g. CPA, ACA, ACCA).
- 2-3 years finance experience, preferably in an international development or relief context.
- Experience in developing staff capacity both on technical and management aspects.
- Experience managing significant programme budgets.
- Experience of working with and supporting partner organisations.
- Willing and able to work in a sometimes stressful and constrained working environment.
- Must be fully fluent in English and preferably also Arabic.
We would also like:
- Knowledge of development issues and concepts.
- Ability to work under pressure to meet tight deadlines.
- Good team worker.
- Good communication and negotiation skills.
- A good understanding of computer applications i.e. Microsoft word, Excel etc.
- Knowledge of accounting software, specifically Microsoft Great Plains would be an advantage.
- Cross cultural awareness and sensitivity.
- Empathy with Concern’s goals and a commitment to capacity building, protection and participation.
- Good communication and training/capacity building skills.
- Proven organization, planning and management skills.
- Flexible and adaptable to a changing environment.
All applications should be submitted through our website at https://jobs.concern.net by closing date. CV’s should be no more than 4 pages in length.
Due to the urgency of this position, applications will be short listed on a regular basis and we may offer posts before the closing date.
Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.