The Program Officer – Youth Development ensures that developing and implementing youth-focused programs and projects by ChildFund’s partners are aligned with life stage program strategies. The Program Officer ensures that these programs and projects align with the prioritized domains of change: youth employed at a living wage in non-exploitative work, youth making choices to live a healthy reproductive life, and youth agency. The Program Officer provides technical support to implementing partners on systems and procedures for planning, designing, implementation, and monitoring and evaluation of youth-focused programs and projects.
As a member of the Program Management Team (PMT), the staff works closely with Program Manager – Child Protection, who leads PMT, as well as Program Officer – Child Development and M&E Officer. As technical team, they build a network of strong partners that manage resources and implement programs and projects that result in strong outcomes for children and youth, and their families and communities. The role requires strong program management and organizational development skills, and deep understanding of, and experience in, Timor-Leste’s Child Protection situation and systems.
SPECIFIC DUTIES AND RESPONSIBILITIES
- Strategic planning and direction-setting
- Leads the development and/or review of long-term youth program strategy with implementing partners, and ensures that these are aligned with ChildFund’s strategy, impact, learning, and knowledge systems, as well as with Timor-Leste national and municipal strategic plans
- Ensures that implementing partners understand and apply Theories of Change in youth-focused programs, which are strengthened by integrating gender equity, persons with disability, or disaster risk reduction and climate change
- Contextualizes technical standards, indicators, tools, and program methodologies of youth program strategies, developed through Theories of Change process and based on the country’s socio-economic, cultural and political situation
- Ensures that the organization’s values, core intent, global strategic priorities, life stage program strategies, and Country Strategic Plan (CSP) are understood by all staff and partners, and reflected in program design and management
- Program management
- Works proactively with PMT and Senior Management Team (SMT)in the development and/or review of ChildFund Timor-Leste’s CSP, and ensures that the youth program strategy is integrated in the CSP
- Strategizes with PMT to develop and ensure a programmatic transition between life stage programs
- Works closely with the M&E Officer to establish monitoring, evaluation, and learning systems with the implementing partners to help measure the organization’s progress towards its core outcomes. Monitors program standards and achievements through regular reporting, communications, and on-site visits, and provides guidance and oversees corrective action when needed.
- Works proactively with other departments such as Finance, Sponsor Relations, and Human Resources to build a network of strong partners (community-based organizations and national NGOs) working with ChildFund to deliver programs that contribute to strengthening an enabling environment, reduce risks of vulnerability, and provide children with opportunities to develop and thrive
- Responsible for management and technical leadership to improve and maintain program effectiveness of implementing partners for youth programs
- Ensures that implementing partners adhere to ChildFund’s terms and conditions for budget management to implement youth programs
- Reviews implementing partners’ reports and provides analytical feedback on delivering outputs and achieving outcomes
- Works with PMT to ensure that the annual operating plan and budget (AOPB) developed by implementing partners is aligned with the organizational funding model and policies, and all partners account for required funds to implement planned activities
- Together with PMT, develops programs aligned with strategic priorities of the national office supported by non-sponsorship program funds and gifts in kind
- Partnership-building and networking
- Works closely with PMT to review implementing partners’ performance, and provides feedback and support to improve partners’ accountability and effectiveness in program management
- Initiates scoping and evaluation of potential partners, involves PMT in the evaluation and planning process, and guides potential partners through the partnership process
- Represents ChildFund in network meetings related to youth development and employment, as well as disaster risk management, and contributes to advocacy with government, donor agencies, and development organizations for policy change on youth development
- Oversees collaboration of community-based implementing partners with local government
- Cultivates relationships with stakeholders and relevant networks that will build greater understanding of evidence-based practice for deprived, excluded, and vulnerable youth to support youth-focused program strategy
- Required Skills
- Strong written and oral communication skills in English and Tetun, with ability to write narrative and progress reports in English for ChildFund and donors
- Self-guided, strong organizational and planning skills, with the ability to work independently or in a group, as well as under pressure
- Flexible and able to adapt to a multi-cultural environment and complex situations, with demonstrated high-level interpersonal and cross-cultural skills, such as building collaborative relationships internally and externally
- Willing to travel to program and project areas in the municipalities. Willing and able to strongly represent the national office during occasional travel abroad in the region for workshops and meetings.
- Conflict management and ability to pragmatically solve problems, plan a course of action using analytical, conceptual, and strategic thinking to achieve an effective resolution
- Demonstrated technical expertise in areas such as project, budget, and resource management
- Experience in resource management, cross-functional coordination, negotiation with partners and stakeholders, and social policy
- Computer proficient (i.e., Word, PowerPoint, Excel, Outlook, cloud storage tools, etc.)
- Required Experience
5 years’ experience in program management (planning, designing, implementing, monitoring and evaluation) in an NGO or INGO focused on child/youth agency and development.
- Bachelor’s degree required in a field related to community development, development studies, psychology, sociology, or other social science specialization.
METHOD OF APPLICATION
ChildFund welcomes applications from qualified Timorese candidates, and hopes that the successful candidate can start within September or October 2016. All interested candidates should submit a cover letter in English describing their suitability following the above required qualifications and experiences. The candidate should include a recent CV, most recent education certificate, and names of three traceable referees with their contact details. All applications should be addressed to Human Resources Officer, National Office, ChildFund Timor-Leste, Rua Governador Lacerda de Maia, Vila Verde, Dili. All applications must be received by ChildFund not later than 12 September 2016. Only shortlisted candidates will be contacted for interview, which will be conducted in English.