The National Democratic Institute for International Affairs (NDI) seeks a Program Officer to join its Asia – Pacific team in the Washington, DC office, and contribute to the planning, designing and implementation of programs related to strengthening civil society, enhancing democratic governance, enhancing women’s and other marginalized groups’ political participation, and strengthening political parties. The current portfolio for this position is focused on North Korea, the Pacific Islands, and a regional East Asia democratic unity focused program (Japan, South Korea, Taiwan). The portfolio is subject to change based on programmatic and funding needs.
This is a full-time position based in the Washington, DC office and does not have direct reports.
- Drafts, and coordinates with the team on preparation, final editing and submission of board memos, proposals, work plans, quarterly and other reports with minimal substance guidance; edits work of Program and Senior Program Assistants.
- Collaboratively develops program concepts and leads strategic discussions; coordinates
- Contributes to work plan discussions, drafting and submission.
- In partnership with program staff, plans and supports program activities in assigned countries; anticipates program needs and ensures that field offices receive needed administrative or program backstopping in DC.
- Supports the overall strategy, vision and many aspects of complex programs; anticipates programmatic administrative needs and with some guidance, takes appropriate actions; maintains interaction with field offices and monitors and measures program performance, timing and results; prepares for assessments.
- Serves as primary point of contact for assigned programs; meets with funding agency reps to describe program progress and to articulate new funding proposals and concepts.
- Monitors budgets, grants and expenditures for programs with multiple field offices and/or reconciliations; creates proposal budgets with supporting notes for large programs; applies allowable costs according to restrictions, structures and mechanisms; ensures that they stay within budget limits; anticipates and successfully addresses costs and overages, and implements solutions to budget variances; implements and coordinates
- Shortlists international trainers for numerous positions related to Asia-Pacific;.
- Supports development and appropriate implementation of field office policies and handbook; mentors new staff; conducts basic, structured internal trainings.
- Maintains collaborative relationships with international democratic development organizations, civic organizations and NDI’s network of trainers and experts; acts as back-up to team members not present.
- Bachelor’s degree in political science, public administration, public policy, economics, international relations or related subjects; Additional years of relevant work experience may be substituted for educational requirement on a one-for-one basis.
- A minimum of four (4) years relevant work experience in international development, international grants management, community organizing, political campaigns, organizational development, and/or legislative affairs.
- Demonstrated knowledge and/or competency coordinating grants process including drafting grant proposals and concept notes;
- Excellent interpersonal skills and cultural sensitivity to effectively interact with all levels of staff, US and foreign government personnel, members of donor organizations, funders, and policy-makers.
- Excellent oral and written communication skills in English to effectively present information, respond to questions, and prepare written reports in a professional and timely manner.
- Capacity to work both independently and as a member of a team.
- Smooth multitasking among multiple responsibilities, ability to analyze political work, think innovatively and introduce new concepts.
- Working knowledge of PC-based word processing and spreadsheet applications.
- Experience with Google Apps (Gmail, Calendar, Google Drive, G+, etc.) strongly desired.
- Proven budget and basic accounting skills.
- Ability and willingness to travel to regional locations, based on budget and organizational needs.
- Substantive knowledge of the Asia-Pacific region’s political history and challenges, culture, and at least one year of experience living and working in Asia-Pacific preferred.
- Working knowledge of East Asia languages, particularly Korean and/or Japanese will be an advantage but not required.
This is a union position to be represented by the Office and Professional Employees International Union (OPEIU) Local 2.
Candidates must be legally eligible to work in the U.S. NDI does not provide sponsorship.
NDI welcomes and supports a diverse, inclusive work environment. As such, our commitment is to promote equal employment opportunities (EEO) for all applicants seeking employment and NDI employees. NDI makes employment decisions based on organizational needs, job requirements and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, or reproductive health decision making. Additionally, harassment or discrimination based on these characteristics will not be tolerated at NDI. To perform the essential functions of this position, reasonable accommodations are available to qualified individuals with disabilities and qualified individuals who have limitations due to pregnancy, childbirth, breastfeeding or medical related condition.