Title: Program Coordinator
Department: Latin America and Asia (LASIA)
Based in Washington, DC
Reports to the Program Manager
Who we are
We’re Population Services International (PSI), the world’s leading non-profit social marketing organization. We work to make it easier for people in the developing world to be healthy by providing access to products and services that range from mosquito nets to HIV testing.
There are over 8,000 “PSI’ers” around the world. It’s a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds – from the medical industry to the music business – all with unique skills we bring to the job.
PSI seeks a Program Coordinator to support the Latin America and Asia Department. The Coordinator is a key member of department, whose mission is to deliver high-quality, demand-driven services to PSI’s field programs, helping to ensure financial accountability, technical integrity and programmatic success. This position is based in Washington DC and entails occasional overseas travel.
The Latin America and Asia Program Coordinator is responsible for supporting the department’s portfolio of countries, reporting to the team’s Program Manager. Duties will include but are not limited to:
- Provide program and financial management support to one or more of LASIA’s country portfolios, including proactive, strategic, and detail-oriented support to the country teams;
- Ensure smooth financial and programmatic execution of awards, including monitoring of agreement modifications, outstanding commitments, and payments;
- Assist with new business development opportunities, providing technical input and ensuring adherence to NBD quality standards;
- Support the elaboration of “donor ready” proposals and reports;
- Organize, edit, and track programmatic and financial deliverables;
- Facilitate process flows and adherence to PSI policies, including timely distribution of new policies and procedures to the field;
- Manage contractors, vendors, and consultants, ensuring accurate set up and timely payments;
- Support the Financial Analyst as needed with subaward management, donor invoices, or other tasks;
- Support the organization of meetings and conferences including agendas, venue, catering, transport, and lodging;
- Fulfill other programmatic, financial, and administrative functions as required.
What are we looking for?
The candidate we hire will embody PSI’s corporate values:
Collaboration: You can work independently, but thrive within a team.
Trust: You trust that your manager and team will have your back and care deeply about gaining that same trust from your teammates
Pragmatism: You dive in and maintain momentum even when things are ambiguous and you don’t let perfect get in the way of good enough.
Honesty: You aren’t afraid to speak up and speak your mind.
Measurement: You set clear and challenging goals and hold yourself accountable to driving measurable results.
Commitment: You’re independent and a free thinker, but you’re ready to buy in to the direction of the team and commit to its success.
- Experience with PSI and PSI systems preferred; preferably at least one year in a backstopping role and/or two years of prior work experience in a fast-paced office environment;
- Bachelor’s degree preferred in a relevant subject (Public Health, International Development); will consider experience in lieu of degree.
- You write beautifully, your distinguished narrative style brings us to tears.
- You feel comfortable speaking up when you have something important to say, and you’re great about proactively reaching out to others to offer your support.
- Advanced computer skills (MS Office applications, including Word, Excel, Adobe Acrobat, and PowerPoint),
- Strong quantitative skills, with emphasis on working with budgets and spreadsheets;
- Excellent organizational and administrative skills with special attention to detail and timeliness; you are proactive about looking for inefficiencies in processes and coming up with strategies to address them;
- Proven ability to develop routines to manage large workloads and organize work efficiently;
- Knowledge of USAID, DFID and the international donor community;
- Readiness to interact with a variety of people and assume diverse duties and tasks;
- Must be authorized to work in the United States. PSI will not consider work visa sponsorship for this position.
- The successful candidate will be required to pass a background check.
- References will be required.
What would get us excited?
- Experience living outside the United States and in multicultural environments;
- Customer service oriented;
- Excellent communication and interpersonal skills;
- Advanced Excel skills;
- Proven problem-solving ability;
- Ability to work efficiently and quickly under pressure;
- Ability to prioritize and perform multiple tasks;
- Ability to work with minimal supervision and follow through on assignments to deliver above and beyond the minimum;
- Demonstrated interest in international health and development issues;
- Spanish language proficiency
PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.
ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to: firstname.lastname@example.org or call (202)785-0072.