Health and rural livelihoods are intrinsically linked. A family in poverty can scarcely afford health care. A sick breadwinner may be unable to earn income.
To increase our impact on breaking the cycle of poverty and promoting healthier families and communities, IMA World Health and Lutheran World Relief are excited to announce we are joining forces. The two humanitarian nonprofits are integrating IMA’s global health expertise and Lutheran World Relief’s work in rural economies and emergency response, creating a unified organization that will help millions more enjoy a healthier, more prosperous tomorrow.
This position furthers the mission of IMA World Health (IMA) and Lutheran World Relief (LWR) by supporting the programs department of the organization.
IMA & LWR prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, age, national origin, disability status, protected veteran status, or any other characteristic protected by US or International law.
The Program Associate provides substantive programmatic, logistical, and administrative support to the Health Programs Team. Some international travel may be necessary; otherwise responsibilities are carried out at headquarters in Washington, DC. Occasional travel to Baltimore will be expected.
- Develop systems and processes to ensure information flow within Program Team
- Event planning for the team; schedule and coordinate meetings and retreats
- Develop and circulate meeting minutes and other documents related to good management practice and transparent communication.
- Support the planning, execution, documentation, and coordination of Health Program strategic processes.
- Support the Health Program Team budgeting process with creation and maintenance of budget formats/pivot tables and running analyses of budgets and spending, as necessary.
- Coordinate production of Health Program reports for internal and external use.
Support to the Senior Program Officers and Senior Directors
- Read, sort, and route all incoming correspondence for the Program Team. Reply to routine correspondence, and draft responses to correspondence as requested.
- Maintain meeting schedules and appointments as requested. Support travel logistics for the team as requested.
- Fill in or backstop for Program staff in their absence or at times of heavy workloads.
- Support Programs Team on meeting DFID compliance requirements, including the review of policies and development of products and reports required under DFID awards
- Support Programs Team on USAID compliance requirements, including environmental, family planning, and other standard provisions of USAID awards.
- Function as Program Team liaison with HR on personnel actions as requested
- Coordinate with the Business Development Team and provide support to business development as requested;
- Liaise with International Finance Team on issues related to program management as requested;
- Function as Program Team liaison with Economic Development and Livelihoods Team for coordination;
- Liaise with Executive team on coordination and logistic functions as needed.
- Function as Program Team liaison with External Relations and Engagement Team on activities related to communications and engagement.
Knowledge and Skills
- Deep commitment to LWR’s core values; ability to model those values in relationships with colleagues and partners.
- Bachelor’s degree in a relevant field or the equivalent experience. A master’s degree is desirable.
- Effective written and verbal communications skills in English. Some French language skills preferred.
- Knowledge of global public health issues.
- Demonstrated experience in office administration.
- Ability to be accurate and attentive to detail in project tracking and monitoring, writing, editing, typing, and filing.
- Demonstrated experience in research and issue analysis and experience with grant making and proposal writing preferred.
- Experience with an international development or relief organization is highly desirable.
- Ability to prioritize, organize, and carry out multiple tasks efficiently under pressure and with little supervision; ability to accept supervision.
- Highly proficient in using Word, Excel, Publisher, Outlook, and web browser software.
- Good interpersonal skills, ability to be both a team leader and a team player and to work with people of varied backgrounds.
- Four year college degree
- One to three years of programs support experience
- Willingness to travel domestically and internationally, less than 5% of the time, to countries where IMA/LWR works. Travel may be to countries that are experiencing political instability and have poor infrastructure including poor road conditions, limited amenities and poor housing accommodations. In addition, the travel may be to countries where infectious diseases or vector-borne diseases are present. Travel may be required to locales that experience extreme temperatures (either hot or cold) and high altitudes.
- Ability to multi-task is essential.
- Ability to work in a diverse multi-cultural setting.
- Professional appearance and telephone manner is essential.
- Good organizational, verbal and written communication skills.