Location: Central London
Commencing: December 2019
Line manager: Executive Director – Earth Journalism Network
Department: Earth Journalism Network
Term & LOE: Full-time; 100%
Salary range: £27,186 – £28,505 (Band B1 – B3) plus benefits
Internews empowers people worldwide with the trustworthy, high-quality news and information they need to make informed decisions, participate in their communities, and hold power to account. Our vision is to unleash human potential everywhere by turning on the bright light of information.
For more than 35 years, in more than 100 countries, Internews has worked to build healthy media and information environments where they are most needed. We have proudly launched hundreds of sustainable organizations, bolstered the skills of thousands of media professionals, activists, and citizens, and helped our partners reach millions of people with quality, local information.
Internews is a non-profit organisation operating internationally, with administrative centres in California, Washington DC, London and Paris as well as regional hubs in Bangkok, Kiev and Nairobi. Formed in 1982, Internews currently has offices in Africa, Asia, Europe, the Middle East, Latin America and North America.
Internews is an international media development organization whose mission is to empower local media worldwide to give people the news and information they need, the ability to connect, and the means to make their voices heard. We envision a future where everyone, everywhere, enjoys equal access to trusted, quality information that empowers them to live healthy, secure, rewarding lives.
Internews developed the Earth Journalism Network (EJN) to empower and enable journalists from developing countries to cover the environment more effectively. With a mission to improve the quantity and quality of environmental coverage and 10,000 members from 130 countries, EJN trains journalists to cover a wide variety of topics, develops ground-breaking digital media sites, establishes networks of environmental journalists in countries where they don’t exist, and builds their capacity where they do, through workshops and development of training materials, Fellowship programs, support for story production and distribution, including for investigative reports, and dispersing small grants.
Role, function and responsibilities
Reporting to the EJN Director, the Programme Associate is based in the London office and works with the EJN team to ensure that programmatic and administrative operations are supported efficiently.
S/He is responsible for following up on a wide range of project support functions, including administration, logistics, financial management, human resources, compliance procedures, and other areas where necessary as well as supplying surge support to the programme officers and projects. The Associate will be comfortable working independently, traveling to distant locations to attend conferences and visit projects, strengthening systems and processes and liaising between the various EJN teams and personnel working around the world, which will occasionally require joining calls and meetings during evening hours. His/her duties will include the following:
- Support Sub-Grants Applications and Management
- Provide support for Internews Earth Journalism Network’s organisational sub-grant and micro-grant activities: collection of documents for processing of grant agreements; drafting of grant agreements; monitoring reporting schedules; vet and oversee due diligence on potential grantees, as appropriate.
- Facilitate the sub-grant and micro-grant application process: prepare and disseminate calls for applications on the website and monitor deadlines; create and disseminate documentation/spreadsheets for decision making by Judging Panels; oversee the judging and selection process; manage outcome notifications and provide constructive feedback.
- Track implementation progress and report on the results of sub-grant and micro-grant projects.
- Act as the primary point of contact with EJN’s sub-grantees and micro-grantees.
- Keep files and databases up to date with the achievement of indicators, contact info, project data, grant payments, reporting and communications.
- Leverage knowledge of existing EJN partners and stakeholders to connect grantees to: complimentary strands of work which may be ongoing outside of the associated project; existing EJN partners, stakeholders, and tools to build their networking and organizational capacity around specific socio-environmental issues; as well as to strengthen the broader capacity of existing networks/communities that work on these issues.
- Support grantees to consider and adopt organizational policies and practices which are gender sensitive, conflict sensitive and inclusive of traditionally marginalized groups.
- Brief grant recipients on reporting requirements and set report deadlines at the start of their grants. Chase any overdue reports & deliverables.
- Administrative and Logistical Support
- Liaise with and assist the Programme Officers to ensure timely payment of grants, including the release of new tranches in multi-year grants carrying out relevant administration.
- Assess narrative and financial reports (including Interim and Final Reports), draft Report Assessment Forms.
- Serve as key liaison between Internews staff in the London office and other EJN staff and teams working around the world.
- Assist with administrative, logistical and management tasks as needed with the various EJN projects, in particular those being carried out through Internews Europe.
- Participate in, assist with and contribute to the Training of Trainers activities.
- Organise associated events or convenings for participants and fellows.
- Facilitate Project and Content Management and Dissemination
- Support the EJN Content Officer to handle social media and website posting.
- Directly support EJN teams and projects in the field and help to arrange judging, grants, trainings and data collection, where necessary.
- Contribute to and assist with the M&E responsibilities with regard to sub-grantees, in particular the Organizational Capacity Assessments and the Outcome Harvesting.
- Draft content for the EJN website and new project proposals, where necessary, and contribute to the creation and distribution of e-newsletters.
- Field enquiries relating to the website and application processes through managing the EJN email inbox.
- Contribute to donor reports where necessary.
- Represent EJN at conferences, talks, events and other gatherings.
- Carry out other tasks for EJN as needed and as mutually agreed.
We are looking for someone who is extremely organized and strong on following up requests from the Field and HQ teams. S/He will have extensive experience supporting an individual or team with efficient administrative functions.
- At least 3 years’ experience in roles with relevance to the Programme Associate
- Experience of supporting project administration and management
- Proven ability to be extremely organized
- Proven ability to be able to work independently
- Ability to work flexibly in a constantly changing context
- Ability to work with colleagues from other cultures located around the world
- Willingness to participate in virtual meetings and calls during evening hours (we offer flexible work scheduling)
- Outstanding verbal and written communication skills, particularly over email and skype
- Advanced knowledge of MS Word, Excel, Powerpoint
Desired but not required
- Experience in non-profit sector and managing institutional donor funded contracts
- Ability to travel at short notice (travel is not guaranteed)
- Experience as a PA (Personal Assistant) for a team or individual
- Foreign language skills a plus
- Experience working on environmental and/or media issues a plus
- Closing date for applications: 24 October 2019
Candidates must submit a succinct covering letter of no more than 2-pages explaining how they satisfy the requirements of the person speciation in addition to a CV highlighting relevant experience. The successful candidate will also be asked to provide three professional referees, one of whom must be from their most recent employer.
The above noted job description is not intended to describe, in detail, all the tasks that may be assigned but rather to give the job holder a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.
This position will be located in the United Kingdom and therefore a successful applicant must obtain the Right to Work in the UK in order to commence their employment